December 10, 2018 at 6:00 PM - Mustang Board of Education Regular Meeting
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A. Flag Salute
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B. Roll Call (may be silent)
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C. Interim Superintendent's Report
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C.1. Citizens of Character - Gratitude
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C.2. All State Choir Winners
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C.2.a. OCDA High School Jazz Choir (10th-12th)
John Dilbeck (10)
Sarah Teel (10)
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C.2.b. OkMEA HS Mixed Chorus (10th-12th)
John Dilbeck (10)
Alex Fife (10)
Kailan Weidner (12th)
Olivia Wilson (11)
Patrick Estabrooks (11)(1st Alternate)
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C.2.c. OkMEA HS Treble Chorus (10th-12th)
Victoria Everhart (11)
Destiny Wilson (10)
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C.3. OkMEA All State Band Winners:
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C.3.a. Clarinet - Kylie Nolting and Connor Goodman
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C.3.b. Trumpet - Omar Martinez
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C.3.c. Oboe - Devon Crain
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C.4. OG&E Presentation
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C.5. Final Audit Presentation for FY17-18
Action(s):
No Action(s) have been added to this Agenda Item.
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C.5.a. The Board will consider and may vote to approve the annual financial audit for Fiscal Year 17-18 performed by Sanders, Bledsoe and Hewitt, Certified Public Accountants, LLP.
Action(s):
No Action(s) have been added to this Agenda Item.
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C.6. MESP (Mustang Education Support Professionals) Presentation
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C.7. Mustang Public Schools made Top 100 Workplaces in 2018. (2nd year in a row)
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C.8. Special Board Meeting - January 14, 2019 at 5:30 p.m. for School Board Recognition Reception in the Canyon Ridge Choir room prior to board meeting.
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C.9. Board Correspondence
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D. Board Reports
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E. Standing and Financial Resolutions
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E.1. Chief Financial Officer Report
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E.1.a. Vote to approve or not approve the Schedule of Encumbrances and Monthly Reports:
Action(s):
No Action(s) have been added to this Agenda Item.
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F. Public Participation
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G. Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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G.1. Board of Education Minutes
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G.1.a. November 12, 2018 Regular Board Meeting
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G.1.b. November 19, 2018 Special Board Meeting
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G.1.c. November 20, 2018 Special Board Meeting
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G.2. Donations
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G.2.a. Donation from Mustang Christian Church in the amount of $525.00 to Mustang Elementary Activity Account #817 to help pay for children's lunches.
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G.2.b. Donation from Alfredo's Mexican Cafe in the amount of $551.00 to Riverwood Activity Account #819 to be used for instructional purposes.
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G.2.c. Donation from anonymous Mustang patron in the amount of $1,000.00 to pay down overdue student lunch accounts for families in our district.
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G.2.d. Donation from Garver, LLC in the amount of $1,000.00 to MPS Curriculum Account #064 to be used for STEM curriculum.
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G.2.e. Donation from family who won technology challenge, in the amount of $1,500.00, donating proceeds to MHS Activity Account #818.
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G.2.f. Donation from A-1 Freeman Moving and Storage of miscellaneous office furniture estimated value of $3,500.00 including chairs, filing cabinets and other misc office equipment to the MPS district.
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G.2.g. Donation from Donor's Choose/Limeades for Learning/Sonic Program to Lakehoma classrooms as follows, total amount donated $5,515.00:
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G.3. Transfer of Funds
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G.3.a. Transfer from ME Activity Fund #810 to HS Industrial Art #801 in the amount of $125.00 for the class to make a podium for Mustang Elementary.
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G.3.b. Transfer from Riverwood Elementary Activity Acct #819 to Riverwood Music in the amount of $234.24 for correction of previous purchase order.
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G.3.c. Transfer from MHS JR Class Activity #855 to HS DECA Activity Acct #864 in the amount of $600.00 to correct deposit error for a check from Men's Warehouse.
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G.3.d. Transfer of $4,000.00 from Riverwood Activity Account #819 to start up the following activity accounts:
1. #821 - Media - $1,000.00
2. #822 - Art - $1,000.00
3. #848 - Music - $1,000.00
4. #865 - PE - $1,000.00
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G.4. Out of State or Overnight Travel
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G.4.a. Approval for Lindsey Riggs/Centennial to attend the United Soccer Coaches Conference in Chicago, IL on January 9-13th, 2019. Expenses paid by Goal Club, coach and Athletics.
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G.4.b. Approval for Jared Homer/ HS to attend the United Soccer Coaches Conference in Chicago, IL on January 9-13th, 2019. Expenses paid by booster club and Athletic Activity Fund #803.
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G.4.c. Approval for varsity girls HS basketball team and three (3) sponsors to participate in the Skiatook HS Basketball Tournament in Skiatook, OK on January 10-12, 2019. Expenses paid by booster club and district.
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G.4.d. Approval for four (4) MMS vocal students and one (1) sponsor, Jeana Wood to participate in the Oklahoma Choral Directors Association, Junior All-State Choir rehearsals and concert January 10-12, 2019 in Oklahoma City, OK. Expenses will be shared by district, MMS Music Acct #839 and MMS Activity Account #833.
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G.4.e. Approval for six (6) MNMS vocal students and one (1) sponsor Becky Horton to participate in the Oklahoma Choral Directors Association Junior High All State Honor Choir rehearsals and concert on January 10-12, 2019 in Oklahoma City, OK. Expenses are shared by MNMS Activity Acct #847 and district.
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G.4.f. Approval for ten (10) HS vocal students and two (2) sponsors to attend the OCDA Choral Festival in Oklahoma City Downtown Hotel on January 10-12, 2019. Expenses shared by students, sponsor, HS Choir Activity Account #862 and district.
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G.4.g. Approval for Hanna Crandell/Meadow Brook music teacher to attend the Oklahoma Music Educators Association Winter Conference in Tulsa, OK for Professional Development on January 16-18-2019. Expenses paid by teacher and Site activity #880.
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G.4.h. Approval for Becky Horton/MNMS music teacher to attend the OkMEA conference in Tulsa, OK on January 16-19, 2019 for professional development. Expenses shared by teacher, MNMS Music Activity Acct #853 and MNMS Activity Account #847.
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G.4.i. Approval for Diane Johnson/Riverwood music teacher to attend the OKMEA Conference in Tulsa, OK for professional development on January 16-19, 2019. Expenses paid by Site Activity account #155 and teacher.
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G.4.j. Approval for seven (7) CRI choir students and sponsor Jacob Chen and parents to participate in the OMEA Children's All-State Chorus rehearsals and concert in downtown Tulsa, OK on January 16-18th, 2019. Expenses paid with Activity #912 and district.
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G.4.k. Approval for eight (8) HS OMEA Honor choir members and two (2) sponsors to attend and perform at the OkMEA All-State Convention on January 16-19, 2019 in Tulsa, OK. Expenses shared by district, students, sponsors and HS Activity Account #862.
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G.4.l. Approval for one (1) Horizon Intermediate vocal student and one (1) sponsor, Sarah Green to participate in the Oklahoma Music Educators Association in Tulsa, OK on January 16-18th, 2019. Expenses shared by district and Horizon Activity #983.
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G.4.m. Approval for fifteen (15) HS OMEA Honor band members and three (3) sponsors to attend and perform at the OMEA State Music Convention on January 16-19, 2019 in Tulsa, OK. Expenses paid by HS Band Activity 804.
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G.4.n. Approval for Assistant Superintendent, Tracy Skinner and Exec. Director of Secondary Schools, Ryan McKinney to attend the ATIXA (Title IX Conference) in Orlando, Florida on January 21-25, 2019. Expenses paid by district 050.
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G.4.o. Approval for MHS Winter Guard Students and three (3) sponsors to attend the Winter Guard International Regional Contest in Springfield/Willard, MO on March 8-10th, 2019. Expenses paid by Activity Account #804.
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G.4.p. Approval for four hundred and fifty (450) middle school band members and sponsors to participate in the May 10, 2019 - Music Across Texas at Six Flags over Texas in Arlington, TX. Expenses shared by MS Band Activity Account #'s 830 and 845.
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G.5. Approval of Title I Part A FY18 Federal Aid Allocation in the amount of $833,126.24.
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G.6. Approval of the administration of the Youth Risk Behavior Survey (YRBS) for a random group of MHS students by the Oklahoma Department of Health.
This survey assists in determining the needs and possible changes in health risk behaviors in Oklahoma's youth and administered yearly.
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G.7. Approval of Surplus:
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G.7.a. Transportation as listed:
Bus #19, #22, #24 - 2006 Bluebirds -all with engine problems
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G.8. Approval of the OG&E Easement on the wrestling room addition.
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G.9. Approval of the following Crossland Change Orders on the New Middle School #3: This will be a total decrease to the construction contingency in the amount of $47,776.19
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G.9.a. CO#38 - Remove Return Duct - $888.95
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G.9.b. CO#39 - Extension of Waterline A South - $28,809.24
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G.9.c. CO#40 - Foam TPO Adhesive - $10,753.00
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G.9.d. CO#41 - Kettle Draw Off Valve - $1,615.00
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G.9.e. CO#42 - Raise Parapet to meet Roofing Warranty requirements - $3,253.00.
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G.9.f. CO#43 - Aluminum Door Hardware - $2,457.00
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G.10. Approval of the following Crossland Change Order on the New HS Science Academy. This will be a decrease in the construction contingency in the amount of $465.83
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G.10.a. CO#12 - Field Paint downspouts - $465.83.
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H. Business
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H.1. The Board will consider and may vote to approve the name of new Middle School #3 that opens SY19-20.
Action(s):
No Action(s) have been added to this Agenda Item.
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H.2. The Board will consider and may vote to approve the election of the following new members of the board of directors of the Oklahoma Public School Investment Interlocal Cooperative (55K001)
Action(s):
No Action(s) have been added to this Agenda Item.
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H.3. The Board will consider and may vote to approve the following proposed courses to be offered for the SY19-20.
Action(s):
No Action(s) have been added to this Agenda Item.
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H.3.a. Introduction to Debate
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H.3.b. Intermediate Game Design and Development
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H.4. The Board will consider and may vote to approve the Completion Notification of MAPS for Kids project 113 - Soccer Facility Improvements and returning interest accrued in the approximate amount of $310.47.
Action(s):
No Action(s) have been added to this Agenda Item.
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H.5. The Board will consider and may vote to approve the substantial completion for Elementary #8/Riverwood Elementary with GH2 Architects, LLC and Crossland Construction.
Action(s):
No Action(s) have been added to this Agenda Item.
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H.6. The Board will consider and may vote to approve the substantial completion for Intermediate #3/Meadow Brook with GH2 Architects, LLC and Crossland Construction.
Action(s):
No Action(s) have been added to this Agenda Item.
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H.7. The Board will consider and may vote to approve the Guaranteed Maximum Price (GMP) with Crossland Construction for the HS Wrestling Addition.
Action(s):
No Action(s) have been added to this Agenda Item.
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H.8. The Board will consider and may vote to approve and award the following various construction bids on the New Performing Arts Center presented by Crossland Construction as follows:
Action(s):
No Action(s) have been added to this Agenda Item.
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H.8.a. Contract #3A - Building Concrete to Concrete Enterprises in the amount of $1,259,800.00
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H.8.b. Contract #3B - Site Concrete to Bishop Paving in the amount of $811,364.00.
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H.8.c. Contract #6A - Architectural Millwork to Fadco in the amount of $262,610.00.
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H.8.d. Contract #7A - Waterproofing & Joint Sealants to Bone Dry in the amount of $73,721.00.
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H.8.e. Contract #7B - Roofing & Metal Wall Panels Systems to OK Roofing in the amount of $1,595,019.00.
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H.8.f. Contract #8A - Door Assemblies to Felix Thompson (material only) in the amount of $332,893.00 and to Arch Reflection (installation only) in the amount of $21.255.00.
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H.8.g. Contract #8B - Aluminum & Glazing to Downtown Glass in the amount of $827,914.00.
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H.8.h. Contract #8C - Overhead Coiling Door to DH Pace in the amount of $31,946.00.
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H.8.i. Contract #9A - Gypsum Board Assemblies & Ceiling Systems to SW Drywall in the amount of $2,097,213.00.
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H.8.j. Contract #9B - Flooring Sys to ACF in the amount of $304,200.00.
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H.8.k. Contract #9C - Painting to Cherokee Painting in the amount of $539,665.00.
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H.8.l. Contract #9D - Terrazzo to Doyle Dickerson in the amount of $318,000.00.
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H.8.m. Contract #9E - Wood Stage Flooring to Sports unlimited in the amount of $100,480.00.
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H.8.n. Contract #10B - Signage to Walker in the amount of $35,739.00.
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H.8.o. Contract #11A - Theatrical Eqiupment to Texas Scenic in the amount of $2,165,900.00.
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H.8.p. Contract #12A - Window Treatment to Russell Interiors in the amount of $184,580.00.
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H.8.q. Contract #12B - Fixed Audience Seating to KI in the amount of $418,447.00 due to subcontractor provided pricing for the specified product.
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H.8.r. Contract #14A - Elevator to Otis in the amount of $114,428.00.
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H.8.s. Contract #14B - Vertical Wheelchair Lifts to AEL in the amount of $27,260.00.
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H.8.t. Contract #21A - Fire Suppression Sys to Mac Sys. in the amount of $222,796.00.
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H.8.u. Contract #22A - Plumbing to Harrison ORR in the amount of $763,000.00.
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H.8.v. Contract #26A - Electrical & Low Voltage Systems to Baker Bros in the amount of $1,686,000.00.
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H.8.w. Contract #27B - Audio Visual to Commercial Audio in the amount of $417,267.53.
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H.8.x. Contract #31A - Earthwork & Site Demo to DTM in the amount of $427,200.00.
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H.8.y. Contract #32A - Landscaping & Irrigation to Marcums in the amount of $40,000.00.
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H.8.z. Contract #33A - Site Utilities & Demo of existing utilities to Young Contracting in the amount of $234,000.00.
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I. New Business
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J. Executive Session: The Board of Education will consider and may vote to convene in Executive Session.
Action(s):
No Action(s) have been added to this Agenda Item.
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J.1. 1. Proposed executive session to discuss the employment, hiring, appointment, promotion, demotion, disciplining, or resignation of an employee. 25 O.S. Section 307 (B)(1).
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J.1.a. Schedule ''A''
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J.1.b. Schedule ''B''
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J.1.c. Discuss the hiring of one (1) additional resource officer for MPS through the City of Mustang.
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J.1.d. Discuss the hiring of a new Superintendent of Schools.
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J.2. Proposed executive session to discuss matters involving a student with special needs whereby disclosure of any additional information could potentially violate FERPA. 25 O.S. Section 307(B)(6) and (B)(7).
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K. Acknowledge Return to Open Session.
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L. Statement of Executive Session minutes by Board Clerk.
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M. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule "A".
Action(s):
No Action(s) have been added to this Agenda Item.
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N. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule "B".
Action(s):
No Action(s) have been added to this Agenda Item.
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O. Vote to approve or not approve the hiring of a third resource officer from City of Mustang beginning with second semester of SY18-19.
Action(s):
No Action(s) have been added to this Agenda Item.
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P. Vote to approve or not approve the assurance agreement with the State Department of Education.
Action(s):
No Action(s) have been added to this Agenda Item.
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Q. Vote to approve or not approve the hiring of Charles Bradley as new Superintendent.
Action(s):
No Action(s) have been added to this Agenda Item.
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R. Adjournment.
Action(s):
No Action(s) have been added to this Agenda Item.
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