August 20, 2018 at 6:00 PM - Mustang Board of Education Regular Meeting

A. Flag Salute

B. Administration of the Oath of office for Board Seat 1, new board member Todd Lovelace.

C. Roll Call (may be silent)

D. The Board will consider and may vote to name a Vice President of the Board.

E. Interim Superintendent's Report

E.1. 2018 OSSBA/CCOSA Conference August 24-26, 2018 at Cox Convention Center

E.1.a. OSSBA is honoring The Bridge as a Barbara Lynch Community Partner at annual conference during Saturday general session - August 25, 2018.

E.2. First Annual Athletic Hall of Fame Banquet - Saturday, August 25, 2018 @ 5:30 p.m. at Event Center.

E.3. HVAC Update

E.4. Legislative Update

E.5. Board Correspondence

F. Assistant Superintendent Report

F.1. Enrollment Update

F.2. Remaining Open Houses

F.3. Program Update

G. Board Reports

H. Standing and Financial Resolutions

H.1. Chief Financial Officer Report

H.1.a. Vote to approve or not approve the Schedule of Encumbrances and Monthly Reports:

I. Public Participation

J. Consent Agenda

J.1. Board of Education Minutes

J.1.a. July 16, 2018 Regular

J.1.b. July 24th, 2018 Special

J.2. Transfer of Funds

J.2.a. Transfer from Leadership Activity Fund #820 to HS Woodshop Activity Account #801 in the amount of $50.00 for gavels for former board members.

J.2.b. Transfer from HS MAC Choir Activity Account #960 to MHS Vocal Music Activity Account #862 in the amount of $70 to correct deposit error.

J.2.c. Transfer from CRI Activity Account #902 to Horizon Activity Account #978 in the amount of $100.00 for Smore Website License.

J.2.d. Transfer from Use of Facilities/Admin Activity Account #900 to HS Staff Activity Account #818 in the amount of $110.00 for administrators OSSAA playoff passes.

J.2.e. Transfer from MNMS Athletics Activity Account #844 to MHS Athletic Staff Activity Account #927 in the amount of $350.00 for a table for coaches of MNMS to attend Hall of Fame Banquet.

J.2.f. Transfer from MHS Softball Booster Activity Account #806 to MHS Athletics Activity Account #927 in the amount of $350.00 for Hall of Fame Banquet Table.

J.2.g. Transfer from MMS Athletics Activity Account #829 to MHS Athletics Activity Account #927 in the amount of $350.00 for Hall of Fame Banquet table for coaches.

J.3. Use of Facilities

J.3.a. Optimist Club of Mustang is requesting the use of Horizon Intermediate's main gym for games for the 2018-19 basketball leagues. They will need the gym Saturdays from 7:30 am until 9:00 pm and Sundays from 12:30 pm until 5:00 pm beginning August 18th 2018 and ending March 10th 2019. They will also need the gym on Friday nights beginning November 12th 2018 from 6:00 pm until 9:00 pm and ending on March 10th 2019. This will provide basketball opportunities for boys and girls ages 6-14 living in the MPS district. Optimist sponsor is Ray Meier.

J.3.b. Optimist Club of Mustang is requesting the use of Canyon Ridge Intermediate's gymnasium for games for the 2018-19 basketball leagues. They will need the gym Friday nights from 6:00 pm until 9:00 pm, Saturdays from 7:30 am until 9:00 pm and Sundays from 12:30 pm until 5:00 pm beginning August 18th and ending March 10h, 2019. This will provide basketball opportunities for boys and girls ages 6-14 living in the MPS district. Optimist sponsor is Ray Meier.

J.3.c. Optimist Club of Mustang is requesting the use of Trails and Centennial Elementary gymnasiums for practice for the 2018-19 basketball leagues. They will need the gyms every Monday, Tuesday, Thursday and Friday beginning November 5th 2018 and ending March 1st 2019 from 6:00 pm until 9:00 pm. This will provide basketball opportunities for boys and girls ages 6-14 living in the MPS district. Optimist sponsor is Ray Meier.

J.3.d. Optimist Club of Mustang is requesting the use of Creek and Valley Elementary Gyms for practice for the 2018-19 basketball leagues. They will need the gyms every Monday, Tuesday, Thursday and Friday beginning August 20th 2018 and ending March 1st 2019 from 6:00 pm until 9:00 pm. This will provide basketball opportunities for boys and girls ages 6-14 living in the MPS district. Optimist sponsor is Ray Meier.

J.3.e. Optimist Club of Mustang is requesting the use of Mustang Middle School's and Mustang North Middle School's main gymnasiums for games for the 2018-19 basketball leagues. They will need the gyms on Saturdays from 8:00 am until 9:00 pm and Sundays from 1:00 until 5:00 pm beginning November 5th 2018 and ending on March 10th 2019. This will be on an as needed basis only for overflow games due to the number of teams involved or rescheduling. This will provide basketball opportunities for boys and girls ages 6-14 living in the MPS district. Optimist sponsor is Ray Meier.

J.3.f. Optimist Club of Mustang is requesting the use of Lakehoma, Prairie View and Mustang Elementary Gyms for practice for the 2018-19 basketball leagues. They will need the gyms every Friday beginning August 21st 2018 and ending March 8th 2019 from 6:00 pm until 9:00 pm. This will provide basketball opportunities for boys and girls ages 6-14 living in the MPS district. Optimist sponsor is Ray Meier.

J.3.g. OK Swish Basketball is requesting the use of Horizon's main & auxiliary gyms, Lakehoma's gymnasium, Prairie View's gymnasium and Mustang Elementary's gymnasium for practices for the 2018-19 basketball leagues. They will need the gym every Monday, Tuesday and Thursday from 6:00 pm until 9:00 pm beginning August 21st 2018 and ending May 22nd 2019. This will provide basketball opportunities for girls and boys age 5-14 living in the MPS district. OK Swish Basketball sponsor is Brian Fitzgerald.

J.3.h. Mustang Church of Christ is requesting the use of Mustang Elementary's music room and gym for their 2018-2019 worship services. They will need the facilities every Wednesday from 6:30 -7:00 pm and every Sunday from 9:30 am - 12:30 p.m. and 4:30-6:30pm.

J.4. Out of State or Overnight Travel

J.4.a. Approval for twelve (12) MHS Volleyball team members and two (2) sponsors to attend the Muskogee Invitational tournament in Muskogee, OK on Friday, August 23-25, 2018. Expenses paid by Boosters, Athletics and District.

J.4.b. Approval for HS cross country team and coaches to attend the Arkansas Chili Pepper Cross Country Meet in Fayetteville, AR on September 21-22, 2018. Expenses paid by Boosters.

J.5. Approval of Surplus:

J.5.a. District text books from the following sites: MHS, MNMS, MMS, CRI, Cent, ME, Trails, Creek

J.6. Approval of Revisions of Policy and Procedures:

J.6.a. Policy #2045 Family Educational Rights and Privacy Act (FERPA)

J.6.b. Policy #5075 - Graduation

J.6.c. Policy #5080 Student Conduct & Discipline

J.7. Renewal of Revised Student Handbook for SY18-19.

J.8. Renewal of Revised Support Employee Handbook for SY18-19.

J.9. Approval of the Oklahoma Department of Career and Technology Education FY19 State/Federal Aid allocation. Covers two projects 411 - for summer salaries and state teacher salary reimbursements, totals $33,440.00; and project 412 for the Career Tech Program Assistance Grant totals $72,535.00 for a grand total of $105,975.00.

J.10. Approval of Open Transfer requests to attend MPS for the SY18-19 school year, as listed:

J.11. Renewal and Ratification of Agreements/Contracts for Fiscal Year 2018-2019.

J.11.a. Renewal of agreement with Mustang Police Department for SY18-19.

J.11.b. Renewal of agreement with Canadian County Sherriff's department for SY18-19.

J.11.c. Renewal of agreement with Youth and Family Services for the First Offenders Program (FOP) for the FY18-19. No costs to the district.

J.11.d. Renewal of contract with Youth and Family Services to provide emergency shelter, counseling, delinquency prevention and educational programs to clients from MPS for SY18-19 in the amount of $1,500.00.

J.11.e. Renewal of agreement with Big Five Community Services, Inc for Head Start Program to coordinate and collaborate to best meet needs of children and families for the SY18-19.

J.12. Approval of the District paper bid to be awarded to Office Depot in the amount of $42,865.98.

J.13. Approval of permanent detention pond easement to The City of Oklahoma City for property at Riverwood Elementary.

J.14. Approval of permanent waterline easement to The City of Oklahoma City for property at Riverwood Elementary.

J.15. Approval of permanent easement to The City of Oklahoma City for waterline relocation at property located at intersection of SW 29th Street and Morgan Road.

J.16. Approval of the OG&E Easement for the Educational Resource Center.

J.17. Approval of the following Crossland Change Orders on the Riverwood Elementary/New Elementary #8. This will be a total increase to the contingency in the amount of ($14,053.05)

J.17.a. CO#71 - Playground Credit - CREDIT ($16,300.00)

J.17.b. CO#72 - Monument Sign Adds - $2,246.95.

J.18. Approval of the following Crossland Change Orders on the New Middle School #3: This will be a total decrease to the contingency in the amount of $41,689.27.

J.18.a. CO#13 - Elite Piping, Sump Pump - $22,727.98

J.18.b. CO#17 - CEI, ASI#02, Shelter Roof Reinforcement - $18,961.29

J.19. Approval of the Crossland Change Order #13 on the new Educational Resource Center: This will be a total decrease in the contingency in the amount of $1,310.00.

J.19.a. Scovil and Sides - Toilet Compartments - $1,310.00.

J.20. Approval of the following Crossland Change Orders on the new Transportation/Warehouse building: This will be a total decrease to the contingency in the amount of $9,711.78.

J.20.a. CO#15 - Hinton Refrigeration - BAS Changes - $8,510.00.

J.20.b. CO# 16 - All Star Electric - Power for Oil Interceptor - $1,201.78.

J.21. Approval of the following Crossland Change Orders on the new HS Soccer Improvements: This will be a total decrease to the contingency in the amount of $2,829.21.

J.21.a. CO#16 - SW Drywall, ADD EIFS at West Elevation - $479.00.

J.21.b. CO#17 - SW Drywall, Hardlid deduct per RFI#013 - CREDIT ($1,405.00).

J.21.c. CO#19 - Centerline Mech, ASI#01 Duct shop dwgs rework - $700.00.

J.21.d. CO#21 - Mid-South Coating, RFI#013 paint exposed structure - $1,111.00.

J.21.e. CO#22 - Centerlin Mech., Insulating condensate line done by others - CREDIT ($1,230.00)

J.21.f. CO#24 - CBS Manhattan, RFP#04, Exterior doors at existing mech. room - $1,225.70.

J.21.g. CO#25 - G&P (Plumbing), Raise floor drains and clean outs to meet tile flooring - $1,948.51.

J.22. Approval of the following Crossland Change Orders on the New Intermediate #3: This will be a total decrease to the contingency in the amount of $24,197.50.

J.22.a. CO#59 - ASI#15 - Reception Desk - $750.00

J.22.b. CO#73 - RFI 102 Shroud Mods - $15,433.00.

J.22.c. CO#77 - Monument Sign Landscape - $2,246.95.

J.22.d. CO#78 - Rip Rap at drive crossings at six (6) locations in the amount of $2,250.00.

J.22.e. CO#79 - Alarm Cages - $315.84

J.22.f. CO#80 - Switch Covers - $297.71

J.22.g. CO#81 - Total decrease in the amount of $1,720.00.

J.22.g.1. RFI 085 Furdown - $345.00

J.22.g.2. b. Grout filled frames bondo - $385.00

J.22.g.3. c. RFI 103 Door frame - $715.00

J.22.g.4. d. Relocated Sprinkler Valve - $275.00

J.22.h. CO#82 - ASI#17 Lifeskills Room - $423.00.

J.22.i. CO#83 - Blue Room Door Sheetrock - $761.00

K. Business

K.1. The Board will consider and may vote to approve the MA+ Architecture's design development of Performing Arts Center and move forward to construction drawing phase to bid project.

K.2. The Board will consider and may vote to approve the bid and award contract for MHS Band Bleachers to CBS Constructors in the amount of $98,000.00.

L. New Business

M. Executive Session: The Board of Education will consider and may vote to convene in Executive Session.

M.1. Oklahoma Statutes Title 25, Section 307 (B)(1): Discuss employment, hiring, appointment, promotion, demotion, disciplining, or resignation of an employee.

M.1.a. Schedule "A"

M.1.b. Schedule "B"

M.2. Oklahoma Statutes Title 25, Section 307 (B)(1): Discuss appointment of an individual for vacant board seat #5.

M.3. Oklahoma Statutes Title 25, 307 (B)(2): Discussing negotiations concerning employees and representatives of employee groups.

M.4. 25 O.S. Section 307(B)(11). Discuss plans for deterrence or prevention from an act of terrorism.

N. Acknowledge Return to Open Session

O. Statement of Executive Session Minutes.

P. Vote to approve or not approve the agreement between MEA and Board of Education for Teacher Contracts for SY18-19.

Q. Vote to approve or not approve the salary schedules for the SY18-19.

R. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule "A".

S. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule "B".

T. Adjournment