Public Meeting Minutes: June 13, 2016 at 6:00 PM - Board of Education Regular Meeting

A. Flag Salute

B. Roll Call (may be silent)

C. Superintendent's Report

C.1. Citizens of Character - Caring/Forgiveness

C.2. Spring All State Winners - Baseball/Skyler Fuller, Boys' Soccer/Charlie Bowen and Victor Tovar, Girls' Soccer/Jaci Jones and Kelsey Bumgarner, Golf/Lauren Sloan, Girls Tennis/Stevie Josey, Boys Tennis/Tony Nguyen

C.3. OASA District 14 Assistant Superintendent/Central Office Administrator of the Year - Two time winner - Deputy Superintendent, Charles Bradley

C.4. Special Business Meeting - June 29, 2016 at 5:00 p.m. at Mustang Administration Building, 906 S Heights Drive, Mustang, OK.

C.5. 2016 OSSBA/CCOSA Conference - August 26-28, 2016 @ Cox Convention Center - need to be registered by July 15th, 2016.

C.6. Legislative Update

C.7. Board Correspondence

D. Deputy Superintendent Report

D.1. Summer Projects

D.2. Open Enrollment – June 13-July 31, 2016, Monday - Thursday, 8:00 a.m. - 6:00 p.m. located at High School Office

E. Board Reports

F. Standing and Financial Resolutions

F.1. Chief Financial Officer Report

F.1.a. Vote to approve or not approve the Schedule of Encumbrances and Monthly Reports:

G. Public Participation

H. Consent Agenda

Action(s):

Motion 1 Passed:

Consent items #5, #7 and #17 were pulled for discussion and voted on separately. Items 5 Kessler made motion to approve and Davis seconded, Landrith said no and Fulton was a yes. Motion passed. Item #7 Kessler made motion with Davis seconded and all ayes, motion passed Item #17 Kessler made motion with Davis seconded and all ayes, motion passed Item #18 was tabled by Chad Fulton and seconded by Landrith and all ayes. Passed with a motion by Jeff Landrith and a second by Jim Davis.

Jim Davis: Absent
Chad Fulton: Aye
Mike Kessler: Aye
Jeff Landrith: Aye
Chad Schroeder: Absent

Motion 2 Passed:

Consent items #5, #7 and #17 were pulled for discussion and voted on separately. Items 5 Kessler made motion to approve and Davis seconded, Landrith said no and Fulton was a yes. Motion passed. Item #7 Kessler made motion with Davis seconded and all ayes, motion passed Item #17 Kessler made motion with Davis seconded and all ayes, motion passed Item #18 was tabled by Chad Fulton and seconded by Landrith and all ayes. Passed with a motion by Jeff Landrith and a second by Mike Kessler.

Jim Davis: Absent
Chad Fulton: Aye
Mike Kessler: Aye
Jeff Landrith: Aye
Chad Schroeder: Absent

No Action(s) have been added to this Agenda Item.

H.1. Board of Education Minutes:

H.1.a. May 9, 2016 Regular Board Meeting Minutes

H.1.b. May 24, 2016 Special Board Meeting Minutes

H.2. Acceptance of Donation:

H.2.a. Donation from Creative Oklahoma, Inc. to Horizon Staff Activity Account #979 in the amount of $500.00 to purchase instructional materials.

H.2.b. Donation from Tom Jackson Photography to Prairie View Activity Account #919 in the amount of $1,088.23 to be used towards curricular and instructional materials.

H.2.c. Donation from Trails PTA to Trails Activity Account #870 for reimbursement for purpose of purchasing Chrome Book Cart from CDW to secure 20 student Chrome Books in the amount of $1,400.00.

H.2.d. Donation from Prairie View PTA to Prairie View Activity Account #919 in the amount of $5,000.00 to be used for curricular and instructional materials.

H.2.e. Donation from Trails PTA to Trails Activity Account #870 as reimbursement for purpose of purchasing 3 SMART board for SY16-17 for classroom use in the amount of $9,852.00.

H.2.f. Donation from Canyon Ridge PTA to CRI Activity Account #902 to purchase technology in the amount of $11,190.00.

H.3. Transfer of Funds:

H.3.a. Transfer from ME Activity Fund #810 to Mustang Admin Activity Fund #939 for reimbursement of retirement bell in the amount of $53.36.

H.3.b. Transfer from Valley Staff Activity Account #930 to Administration Activity Account #939 for reimbursement of retirement bells in the amount of $53.36.

H.3.c. Transfer from Creek Staff Activity Account #933 to Administration Staff Activity Account #939 for reimbursement of retirement bells in the amount of $53.36.

H.3.d. Transfer from HS General Activity Account #818 to Administration Activity Account #939 for reimbursement of retirement bells in the amount of $53.36.

H.3.e. Transfer from Prairie View Activity Account #919 to Administration Activity Account #939 for reimbursement for Eureka water in the amount of $120.50.

H.3.f. Transfer from MMS General Activity Fund #833 to Administration Staff Activity Fund #939 for reimbursement for Eureka water in the amount of $204.60.

H.3.g. Transfer from MNMS Band Activity Account #845 to MHS Band Activity Account #804 for MS Solo and Ensemble Judge repayment in the amount of $400.00.

H.3.h. Transfer from Horizon Art Activity Account #984 to Horizon Activity Account #978 for purchased items in the amount of $409.02.

H.3.i. Transfer from Athletic Staff Activity Account #927 to HS Video Club Activity Account #961 for working basketball games for SY15-16 in the amount of $1,000.00.

H.3.j. Transfer from Athletic Staff Activity Account #927 to JROTC Activity Account #926 for working basketball games for SY15-16 in the amount of $1,000.00.

H.3.k. Transfer from CRI Activity Account #902 to CRI Counseling Activity Account #909 for profits from dodgeball concessions to be used for student activities and rewards in the amount of $1,500.00.

H.3.l. Transfer from Trails PE Fundraiser Account #957 to Trails Music Activity Account #949 for proceeds on a joint fundraiser in the amount of $2,200.00.

H.3.m. Transfer from MNMS Band Activity Fund #845 to MMS Band Activity Fund #830 for payment of their portion to Six Flags trip in the amount of $3,330.00.

H.3.n. Transfer from CRI PE Activity Fund #914 to CRI Activity Account #902 for Dodgeball Tournament profits to be used to purchase classroom manipulatives, technology and materials for student activities in the amount of $3,500.00.

H.4. Use of Facilities:

H.4.a. Approval for OK Storm Volleyball Club (Lauren Ivy) to practice at MMS gymnasium June 16- July 28th every Thursday evening from 6:00 – 9:00 p.m.

H.5. Approval of Revisions of Policy and Procedures:

H.5.a. Policy #5125 Search of Students and School Property Search

H.6. Out-of-State or Overnight Travel:

H.6.a. Approval of twenty (20) HS Boys Soccer team and three (3) sponsors to travel to Burlington, Iowa for a summer showcase June 23-26, 2016. All expenses paid by Soccer Booster club.

H.6.b. Approval for HS Marching Band students and sponsors to travel to Dallas, TX to participate in the Bands of America Regional Championship on October 8, 2016 and returning October 9, 2016. Expenses paid by HS Band Activity Account #804 and students.

H.6.c. Approval for HS Marching Band students and sponsors to attend the Bands of America Grand National Championships in Indianapolis, Indiana from November 9-13, 2016.

H.7. Approval for re-hiring Nancy McKay as a consultant for the business department for SY16-17.

H.8. Approval of the open transfer requests to attend Mustang Public Schools for the SY16-17.

H.9. Approval of recommendation for a 178 day school year, which includes two (2) parent teacher conference days and five(5)PD days, with the flexibility to exercise the 1080 hours calendar option in case of school closures due to inclement weather or other catastrophic circumstances for SY 2016-2017.

H.10. Approval of the renewal of the lease-purchase for the fiscal year ending June 30, 2017 as required under the provisions of the Sublease Agreement dated July 1, 2012 by and between the District and Canadian County Educational Facilities Authority.

H.11. Renewal of OSSBA Membership in the amount of $4,600.00 for SY16-17.

H.12. Renewal of Policy Maintenance Service Agreement with Oklahoma State School Boards Association for the SY 16-17 in the amount of $500.00.

H.13. Renewal of e-meeting with OSSBA for online board meeting site for SY16-17 in the amount of $1,000.00.

H.14. Approval of renewal of the OPSUCA Service Agreement for unemployment representation and services for the SY16-17.

H.15. Approval for McAfee & Taft to act as hearing officers on an "as needed" basis for SY16-17.

H.16. Approval for Rosenstein Fist & Ringold to provide legal services on an "as needed" basis for SY16-17.

H.17. Renewal of service agreement with the City of Mustang for two (2)police officers for the district for the SY16-17 in the amount of $121,973.92.

H.18. Renewal of contract for the FY2016-2017 for the Workers' Compensation coverage.

H.19. Renewal of one year annual service for Optimal Phone Interpreters (OPI) for SY16-17 at a cost of $1.29 a minute with a minimum monthly charge of $50.00 paid with General Funds. This program serves as a translation service for employee/school/parent communication.

H.20. Approval of the Oklahoma Department of Career and Technology Education FY17 Lottery Grant in the amount of $19,638.45 to collaborate with Agriculture Education and focus on increasing student knowledge in plant and animal science, safety and sanitation, food prep, and meal planning.

H.21. Approval of the Indian Education Formula Grant Program for FY17 in the amount of $198,148.00 and this grant pays 100% of the Title VII program costs including teacher salaries, technology, student supplemental materials and consumables.

H.22. Approval for renewal of service agreement and financial contract with Youth and Family Services for the FY16-17 to provide counseling services addressing student barriers to academic success.

H.23. Approval of renewal of Contract with Canadian County Health Department for SY16-17 to perform services as part of the "Autism Toddler Replication Program" of Early Foundations. This program is funded from project 641 of Federal Funds in the amount of $1,000 per child (not to exceed 2 children) for a teacher assistant.

H.24. Approval of continuing agreement with State of Oklahoma Department of Rehabilitation Services for Transition School-to-work: Work Study program for the SY16-17.

H.25. Approval of continuing contract with Oklahoma Family Counseling Services to provide services for up to 24 students in grades 1-8 for Bronco Academy for the SY2016-2017 in the amount of $100,000.00.

H.26. Approval of continuing contract with Oklahoma Family Counseling Services to provide a variety of counseling services and PASS-B (Promoting Appropriate School and Social Behaviors) serving K-12th for the SY2016-2017 in the amount of $62,000.00.

H.27. Approval of Bread bids and bid recommendation for SY16-17.

H.28. Approval of Produce bids and bid recommendation for SY16-17.

H.29. Approval of Dairy bids and bid recommendation for SY16-17.

H.30. Approval of Drink bids and bid recommendation for SY16-17.

H.31. Approval of Prime Vendor bids and bid recommendations for SY16-17.

H.32. Approval of Exterminating bids and bid recommendations for SY16-17.

H.33. Approval of a periodic maintenance agreement renewable on an annual basis for SY 16-17, with Deep South Equipment for the maintenance of all forklifts, sky lifts throughout the district in the amount of $450.00 per quarter.

H.34. Approval of renewing surface lease only agreement in the amount of $2,500.00 to Mitchell Farms for SY16-17.

H.35. Approval of insurance renewal with Insurica and OSIG for general liability, auto physical damage, auto liability and school board legal liability for the SY16-17.

H.36. Renewal of Annual Contract for SY16-17 year with Clearwater Enterprises for the purchase of the District's Natural Gas.

H.37. Renewal of third (3rd)year of a three (3) year contract with MSDSonline for our Material Safety Data Sheets to be accessed district wide for SY16-17 in the amount of $4,799.00.

H.38. Approval of the renewal of the third (3rd) year of a five (5) year lease agreement with Pitney Bowes for our postage service equipment and the district's mail tracking system for SY16-17.

H.39. Approval of Comtec Security monitoring all school sites and outlined buildings of fire/burglar alarms.

H.40. Renewal of third (3rd) year of a five (5) year agreement with Cintas for dust mop services district wide for SY16-17.

H.41. Renewal of the Bronze Service Agreement with Thyssenkrup Elevator for preventative maintenance for all elevators in district for SY16-17 in the amount of $495.60 per month.

H.42. Renewal of contract with Chem-Aqua for the District water treatment service for all cooling towers for the SY16-17 in the amount of $21,600.00.

H.43. Renewal of custodial contract with Jani King services for SY16-17 for the following: Valley, Lakehoma, Trails, Mustang Elem., Creek, Centennial, Prairie View, MEC, Horizon and Canyon Ridge.

H.44. Renewal of contract with Air & Earth, Inc. for the AHERA Management Plan Maintenance Contract for the SY16-17 in the amount of $3,000.00.

H.45. Approval of Classic Paper Supply Inc. as vendor for purchase of custodial supplies for the SY16-17.

H.46. Approval of Timberlake Change Order #1 for LE and HS K Building Cooling Tower. This will decrease the contract sum. Credit for unnecessary punch list items in contract - $<1,819.12> CREDIT

H.47. Approval of Timberlake Change Order #18 for the MPS Event Center of returning remaining contingency in the amount of $3,821.50 to MPS.

H.48. Approval of the Completion Notification of MAPS for Kids project 109 - 1007 S Snyder Dr. Mustang, OK. The total amount returned will be approximately $53,342.08.

I. Business

I.1. The Board will consider and may vote to approve the planned maintenance agreement from Clifford Power for an annual preventive maintenance on all generators throughout the district for SY16-17 in the amount of $3,584.00.

J. New Business:

K. Executive Session The Board of Education will consider and may vote to convene in Executive Session.

Action(s):

Motion Passed:

7:05 p.m. Passed with a motion by Jim Davis and a second by Jeff Landrith.

Jim Davis: Absent
Chad Fulton: Aye
Mike Kessler: Aye
Jeff Landrith: Aye
Chad Schroeder: Absent

No Action(s) have been added to this Agenda Item.

K.1. Oklahoma Statutes Title 25, § Section 307(B)(1): Discuss employment, hiring, appointment, promotion, demotion, disciplining, or resignation of an employee.

K.1.a. Schedule "A"

K.1.b. Schedule "B"

K.2. Oklahoma Statutes Title 25, § Section 307 (B) (2): Discussing negotiations concerning employees and representatives of employee groups.

K.3. Oklahoma Statutes Title 25, § Section 307 (B) (3): Discussing the purchase or appraisal of real property

L. Acknowledge Return to Open Session

Action(s):

Motion Passed:

7:24 p.m. Passed with a motion by Jeff Landrith and a second by Mike Kessler.

Jim Davis: Absent
Chad Fulton: Aye
Mike Kessler: Aye
Jeff Landrith: Aye
Chad Schroeder: Absent

No Action(s) have been added to this Agenda Item.

M. Statement of Executive Session Minutes by Board Clerk

N. Vote to approve or not approve the Superintendent's Recommendation concerning employment as listed on Schedule "A".

Action(s):

Motion Passed:

with new business addition of Lesa Carter Passed with a motion by Jim Davis and a second by Mike Kessler.

Jim Davis: Absent
Chad Fulton: Aye
Mike Kessler: Aye
Jeff Landrith: Aye
Chad Schroeder: Absent

No Action(s) have been added to this Agenda Item.

O. Vote to approve or not approve the Superintendent recommendation concerning employment as listed on Schedule "B".

P. Adjournment.

Action(s):

Motion Passed:

7:25 p.m. Passed with a motion by Mike Kessler and a second by Jim Davis.

Jim Davis: Absent
Chad Fulton: Aye
Mike Kessler: Aye
Jeff Landrith: Aye
Chad Schroeder: Absent

No Action(s) have been added to this Agenda Item.

June 13, 2016 at 6:00 PM - Board of Education Regular Meeting

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