October 12, 2015 at 6:00 PM - Board of Education Regular Meeting

A. Invocation and Flag Salute

B. Roll Call (may be silent)

C. Superintendent's Report

C.1. Citizens of Character - Responsibility

C.2. Above and Beyond - Canadian Valley Technology Center

C.3. AP Scholars - Jess Berry, Thienmai Ho, Justin Huebner, Clay Montgomery, Madison Morrow, Nam Nguyen, Tyler Nguyen, Mikala West. AP Scholar with Distinction - Noby Raghavan AP Scholar with Honor - Emily Sullivan

C.4. OSSAA STATE ONE ACT - All State Actors - Tyler Hulan, Kathy Nguyen, Jennifer Clark and Alexis Perry

C.5. Around the District

C.6. Filing Period for MPS Board of Education Seat #1 is December 7-9, 2015.

C.7. Bond 2016 Presentation

C.8. OCCT & Dropout Report - Presentation

C.9. Board Correspondence

D. Deputy Superintendent Report

D.1. October 1, 2015 Student Count

E. Board Reports

F. Standing and Financial Resolutions

F.1. Chief Financial Officer Report

F.1.a. Vote to approve or not approve the Schedule of Encumbrances and Monthly Reports:

G. Public Participation

H. Consent Agenda

H.1. Board of Education Minutes:

H.1.a. September 14, 2015

H.2. Acceptance of Donation:

H.2.a. Donation from Mustang Rotary Club in the amount of $533.30 which were from funds raised by administrators in the Western Days Dunk tank and matched by the Rotary. Money given to Special Olympics Team for scholarships and supplies.

H.2.b. OG&E Grant awarded to Canyon Ridge Intermediate in the amount of $934.00 for CRI Activity STEM #975 to purchase wind mills as part of energy study and hands on materials for STEM class projects and instruction.

H.2.c. OG&E Grant awarded to Horizon Intermediate in the amount of $909.40 for Activity Acct #978 to purchase items to make electromagnets.

H.2.d. Donation from Xerox Corporation to MHS Robotics Activity Account #856 in the amount of $5,000.00 to pay for contest entry fees and purchase equipment and materials for student robotics teams.

H.2.e. Rebate check from OG&E for the Geo-thermal system at Prairie View Elementary in the sum of $33,400.00.

H.3. Transfer of Funds:

H.3.a. Transfer from Activity Account #867 Administration Activity Account to Activity Account #937 High School Staff for reimbursement of OSSAA passes for Administrators in the amount of $120.00.

H.3.b. Transfer from Mustang Valley Activity Account #841 to Valley Stuco Activity Account #965 in the amount of $260.00 due to funds deposited into wrong account.

H.4. Approval of Revisions of Policy and Procedures:

H.4.a. Policy #5075 Graduation & Graduation Exercises

H.5. Use of Facilities:

H.5.a. 1. Mustang Little League Wrestling (Matrix Grappling - Brian Picklo) is requesting the use of the wrestling room at MHS for their practices. Facility from 6:30-7:30 pm every Tuesday and Thursday beginning Oct. 27, 2015 and ending Feb. 11, 2016. This activity will help develop the sport of wrestling in MPS elementary and intermediate school children.

H.5.b. 2. Stingray Volleyball Academy (Erin Collier) is requesting the use of North Middle School’s main gym for their volleyball practices. Facility from 6:30 – 8:00 pm every Tuesday, Thursday and Friday beginning Nov. 10, 2015 and ending April 28, 2016. This activity will help develop volleyball skills for MPS students.

H.6. Out-of-State or Overnight Travel:

H.6.a. Approval for two (2) HVAC employees, Rick Geile and Tim Adams to attend Aaon HVAC class on September 27-29, 2015. All hotel and meals will be paid by the Aaon Corporation.

H.6.b. Approval for six (6) HS FFA students and three (3)sponsors to attend the National FFA Convention in Louisville, KY from October 28th - October 31, 2015.

H.6.c. Approval for students and sponsors to attend the FCCLA Leadership Cluster Meeting in Dallas, TX on November 20-22, 2015.

H.6.d. Approval for Christy Bradley to attend the "Learning Forward 2015 Annual Conference" in Washington D.C. to be Principal Representative for the State of Oklahoma from December 5-9, 2015 at no expense to MPS.

H.6.e. Approval for Chuck Bailey to attend the National Athletic Directors Conference on December 11-14, 2015 in Orlando, FL.

H.6.f. Approval for HS Boys Basketball team and coaches to participate in the Beach Ball Classic Basketball Tournament on Saturday, December 26th - January 1, 2016 in Myrtle Beach, South Carolina.

H.6.g. Approval for Scott Selby and Jared Prock to attend the American Baseball Coaches Association Conference at Gaylord Hotel and Conference Center on January 7-10th, 2016. Meals and Hotel expenses paid by Mustang Baseball Booster Club.

H.6.h. Approval for HS Varsity Baseball team and coaches to participate in the 3 day tournament in Justin, Texas on March 10th-12th, 2016. All expenses paid by booster club.

H.7. Approval for Trails Elementary grade span be changed from K-4 to PK-4.

H.8. Approval for mileage reimbursement agreements between parents to provide students with special needs travel to and from school for SY2015-2016.

H.9. Approval of academic courses from Canadian Valley Technology Center for Mustang students that participate to receive credit and or career certifications for SY 2015-2016.

H.10. Approval of the District Gifted Education Plan and Budget for SY2015-2016.

H.11. Approval for a Jazz Band stipend in the amount of $1,200.00 each to be paid from Gifted/Talented fund 198 to the following personnel: Ryan Edgmon, Dustin Jussila, Greg Mangus, Chris Ozinga, Belinda Watson and Gina Thompson.

H.12. Approval of open transfers for SY2015-2016:

H.13. Renewal of contract with Maxim Healthcare Services, Inc. to provide licensed health care professionals to provide one-to-one nursing services to physically and/or mentally disabled school student(s) upon request, subject to availability of qualified personnel. This contract is paid from Federal Funds.

H.14. Renewal of Contract with Oklahoma Protection Group to maintain safety in the parking lots of Mustang High School.

H.15. Renewal of the Transportation Contract with Canadian Valley Technology Center for the SY2015-2016.

H.16. Approval for a Title VII after school math and/or ELA tutoring program for grades 7-12 beginning October 1, 2015 for identified Title VII students. All costs of program will be funded through Title VII, Program 561.

H.17. Approval of the legal notice and press release for the annual school board member election for board position number one (1).

H.18. Approval of the resolutions calling for the Annual School Board Election with the purpose to vote on Office Number One (1) for a five (5) year term.

H.19. Approval of 2016 Board Meeting Dates to be filed in the Office of the County Clerk no later than December 15, 2015.

H.20. Approval of Timberlake Change Order #1 on MEC storm shelter. This will increase the contract sum.

H.20.a. Additional site concrete and canopy relocation - $22,445.50.

H.21. Approval of Timberlake Change Order #3 on the Valley Elementary Gym. This will be a net decrease to the contingency of $1,609.03.

H.21.a. Deduct to the contract amount to reimburse MPS for the remaining contingency not used on this project - $1,609.03.

H.22. Approval of Timberlake Change Order #8 on ME Gym. Total change order amount is $75,802.84. This change order will utilize the funds in the Site Utility Allowance. The Site Utility Allowance will have a balance of $101,820.16.

H.22.a. COR25 – Site/exterior signage - $21,319.30

H.22.b. COR30 – RFP009 – South courtyard sidewalks - $7,335.96

H.22.c. COR32 – Soil stabilization at drive approach - $20,348.92

H.22.d. COR45 – Site handrails - $4,237.38

H.22.e. COR48 – Additional site concrete - $6,356.06

H.22.f. COR49 – Extend drain line to pond - $5,006.47

H.22.g. COR50 – Sod - $11,198.75

H.23. Approval of Timberlake Change Order #9 on the ME Gym. Balance of Contingency after this change order is $105,756.55. This change order will deduct remaining funds in the Site Utility Allowance and transfer into the job contingency - $101,820.16.

H.24. Approval of Timberlake Change Order #11 on the MPS Event Center. This will be a decrease from contingency in the amount of $8,860.26.

H.24.a. PC079 - Cost for wrapping back side of doors on first floor that frames were not sized correctly for wall thickness - $638.49

H.24.b. PCO81 – Add’l costs for added GFCI outlets required for water closets and drinking fountains not shown on plans - $592.30

H.24.c. PCO82 – Tranformers added per RFI87 for saferooms - $1,835.54

H.24.d. PCO87 – Moisture remediation in Gym floor - $3,030.52

H.24.e. PCO88 – Moisture remediation for carpeted areas - $1,954.88

H.24.f. PCO89 – ASI55 – additional outlets - $808.53

I. Business

I.1. The Board will consider and may vote to approve a Native American Club for American Indian Students in grades 7-12th. High School teacher Mark Webb has volunteered to be club sponsor.

I.2. The Board will consider and may vote to approve the Activity Fund #996 for the Native American Club for American Indian Students in grades 7-12th.

I.3. The Board will consider and may vote to approve the purchase and installation of the Prairie View Elementary digital sign by the PVE PTO.

I.4. The Board will consider and may vote to approve the Certificate of Substantial Completion for the JROTC Training and Instruction Center.

J. New Business:

K. Executive Session The Board of Education will consider and may vote to convene in Executive Session.

K.1. Oklahoma Statutes Title 25, § Section 307(B)(1): Discuss employment, hiring, appointment, promotion, demotion, disciplining, or resignation of an employee.

K.1.a. Schedule "A"

K.1.b. Schedule "B"

L. Acknowledge Return to Open Session

M. Statement of Executive Session Minutes by Board Clerk

N. Vote to approve or not approve the Superintendent's Recommendation concerning employment as listed on Schedule "A".

O. Vote to approve or not approve the Superintendent recommendation concerning employment as listed on Schedule "B".

P. Adjournment.