September 9, 2013 at 6:00 PM - Board of Education Regular Meeting

A. Invocation and Flag Salute

B. Roll Call (may be silent)

C. Superintendent's Report

C.1. Citizens of Character - Enthusiasm; being eager and excited to face new challenges.

C.2. Board Correspondence

C.3. Above & Beyond

C.4. Groundbreaking for New Elementary - September 10, 2013 at 11:00 a.m. at intersection of County Line and 59th Street, Mustang, OK.

C.5. Mustang Valley Outdoor Classroom Project

C.6. Presentation by: MA+ Architecture's

C.6.a. The Board will consider and may take action to approve the MA+ Architecture's schematic design for the new high school event center.

D. Board Reports

E. Standing and Financial Resolutions

E.1. Chief Financial Officer Report - Deanna Mowrey

E.1.a. Vote to approve or not approve the Schedule of Encumbrances and Monthly Financial Reports:

F. Public Participation

G. Consent Agenda

G.1. Board of Education Minutes:

G.1.a. August 12, 2013 Regular Business meeting

G.2. Activity Accounts:

G.2.a. Transfer of $978.95 from Valley Activity Account #841 to Valley PE Activity Account #998.

G.3. Acceptance of Donation:

G.3.a. Donation of $2,500.00 from IPS Engineering of Oklahoma City to the MHS Robotics Club. The funds will be put in Acct#940 and used for tournament dues, robotic parts, robotic equipment, food and refreshments.

G.4. Approval of Surplus list from MHS Band Department.

G.5. Approval of Surplus list from Child Nutrition.

G.6. Out-of-District Overnight Travel:

G.6.a. Approval of JROTC to attend the Top of Texas Team Competition in Wichita Falls, Texas on October 5, 2013.

G.6.b. Approval for three (3) administrators- Geromy Schrick, Deanna Mowrey and Carol Wood to attend the ALIO Conference, October 15-16, 2013 in Tempe, AZ. Alio is the new software program for finance and personnel.

G.6.c. Approval for Title I Reading teachers, Title I Math teachers, Director of Federal Programs to attend the Title I National Conference, February 2-5, 2014 in San Diego, California. All expenses will be paid with Title I, Project 511 Funds.

G.6.d. Approval of four (4) intermediate teachers to attend the International STEM Educators Association (ISEA) Conference in Branson, Missouri October 6-8th, 2013.

G.7. Use of Facilities:

G.7.a. OK Storm Volleyball Club is requesting the use of MMS Gym for practices for their club volleyball program for the Mustang area. They will need the gym every Tues/Thurs from 6:00-9:00 p.m. Oct 8- April 30, 2014. Purpose is to teach fundamentals and the game of volleyball to girls ages 10-17.

G.7.b. Latchkey Child Services, Inc. is requesting the use of multiple facilities to provide supervised activites during out of school time during the 2013-2014 school year. Requesting the use of cafeterias at Valley/Creek/TE/ME/Horizon and Canyon Ridge 6:30-8:00 am,& 2:30-6:30 pm on a daily basis on schoo

G.7.c. Lakehoma/Centennial After School Program is requesting the use of the cafeterias at two sites for their child care activities. Requesting facilities from 6:30-7:30 am & 2:50-6:30 pm on a daily basis on school days.

G.7.d. Oklahoma Mustangs basketball team is requesting use of Creek Elem gym for practices. Sponsor is Gerry Hunt. Starting Sept 15-Oct 27th on Sundays from 2:00-3:30 p.m. Horizon's main gym Nov. 5-Feb. 27th on Tues/Thurs from 6:00-8:30 p.m.

G.8. Renewal of continued agreement with Oklahoma State Department of Health to utilize the Oklahoma State Immunization Information System (OSIIS)for SY 2013-2014

G.9. Approval of revisions to the following Policy and Procedures:

G.9.a. Use of Facilities, #2030

G.10. Approval of participation of an on-site dance instruction/therapy program for the students enrolled in the PASS program. Funds recieved from Oklahoma Arts Council ($2,475.00) and MHS Pass Activity Acct#901 for $275 payable to Todd Wisdom, artist.

G.11. Approval of participation in a Mini Math and Science Partnership Grant - titled Leading by Example for Engineering Design (LEED). The grant amount ($58,476.23) is funded through the Oklahoma State Department of Education to be shared by six (6) districts.

G.12. Approval of after school program for ELL (English Language Learners)/Immigrant students and parents. This includes hiring of coordinators/tutors at two sites, one elementary and one secondary. All costs of program will be paid with Title III Funds. Estimated costs are $15,000.00.

G.13. Approval of revised Nurse's Assistant job description.

G.14. Approval of the District Gifted Plan for SY 2013-2014.

G.15. Approval of recommendation for a 180 day school year, which includes two (2) parent teacher conference days and five(5)PD days, with the flexibility to exercise the 1080 hours calendar option in case of school closures due to inclement weather or other catastrophic circumstances for SY 2013-2014.

G.16. Approval of certificate of substantial completion for Horizon Intermediate.

G.17. Approval of Timberlake Change Order #11 for school on Sara Road. This will be a total decrease to the Construction Contingency by $25,861.35.

G.18. Approval of Change Order #8 for Horizon Intermediate (Midhigh Renovation) This will be a net decrease to the contingency of $10,475.00.

G.19. Approval of Change order #1 for County Line Elementary, this will be a net decrease to the contingency of $18,837.00.

G.20. Approval of the Right of Way Easements to the City of Oklahoma City for County Line Elementary.

H. Business

H.1. Capital Improvements Committee/2013 Bond presentation

H.1.a. The Board will discuss, consider and/or act upon approving a resolution authorizing the calling and holding of a special election to be held in this School District to authorize the issuance of general obligation bonds, and setting forth the following items:

H.1.b. The Board will consider and may take action to call for a bond election to be held November 12, 2013 in the amount of 4.8 million.

H.2. The Board will consider and may take action to approve the contract with Robin Howard to provide Speech Pathology services for SY 2013-2014.

H.3. The Board will discuss, consider and/or act to approve the selection of BOSC, Inc., a subsidiary of BOK Financial Corporation, to act as financial advisor in connection with the proposed General Obligation bonds.

H.4. The Board will consider and may take action to approve the high bid or to reject all bids for the 60 acres located at 44th & Czech Hall Rd.

H.5. The Board will consider and may take action to approve the MAPS request for purchase of property.

H.6. The Board will consider and may take action to approve low bids from Ross Transportation to include: 1) 77 passenger bus for $83,901.00 1) 53 passenger bus with lift for $94,926.00

H.7. The Board will consider and may take action to approve the Estimate of Needs for 2013-2014 school year.

I. New Business:

J. Executive Session The Board of Education will consider and may vote to convene in Executive Session.

J.1. Oklahoma Statutes Title 25, § Section 307(B)(1): Discuss employment, hiring, appointment, promotion, demotion, disciplining, or resignation of an employee.

J.1.a. Schedule "A"

J.1.b. Schedule "B"

J.2. Oklahoma Statutes Title 25,§ 307(B) (3): Discussing the purchase or appraisal of real property.

K. Acknowledge Return to Open Session

L. Statement of Executive Session by Board Clerk

M. Vote to approve or not approve the Superintendent's Recommendation concerning employment as listed on Schedule "A".

N. Vote to approve or not approve the Superintendent's Recommendation concerning employment as listed on Schedule "B".

O. The Board will consider and may take action to approve the purchase contract and settlement statement with the property owners of 921 Snyder in Mustang, Oklahoma.

P. Adjournment.