Public Meeting Minutes: August 14, 2018 at 6:00 PM - Regular Board Meeting

August 14, 2018 at 6:00 PM - Regular Board Meeting Minutes

August 14, 2018 at 6:00 PM - Regular Board Meeting
1. Call to order/Roll call. Statement of Compliance with the Open Meeting Law.
2. Moment of Silence/Flag Salute: "As we begin this meeting, let us pause for a moment of silence to reflect, meditate, pray or engage in other silent activity."
3. Comments from the Public (Under this agenda item the Board of Education will hear comments from the public on specific items on this agenda only. Neither the Board nor the Administration will answer any questions under this item. A complete list of rules and how to sign up to comment under this agenda item are available in the Superintendent's office).
4. Consent Agenda: The Board will vote to accept, reject, or modify these items in one motion, if a member wishes, the item may be considered on an individual basis:
4.A. Minutes of the regular board meeting of 7/17/2018
4.B. Approval of encumbrances for 2018-19: General Fund 11 encumbrance #s 213-241; Building Fund 21 encumbrance #5; Child Nutrition Fund 22 encumbrance #30; Bond Fund 38 encumbrance #1; Bond Fund 39 encumbrance #2-4.
4.C. Treasurer's report
4.D. Discussion, consideration and vote to approve or not approve the Certificate of Authority for the Child Nutrition Program for 2018-19.
4.E. Discussion, consideration and vote to approve or not approve a Loan Agreement for Food Services Deficits for the 2018-19 school year.
4.F. Discussion, consideration and vote to approve and not approve the Application and Agreement for US Dept. of Agriculture Donated Food Program for National School Lunch Program for 2018-19.
4.G. Discussion, consideration and vote to approve or not approve Deborah Tennison as Federal Program Coordinator for 2018-19.
4.H. Discussion, consideration and vote to approve or not approve the Renewal Application Agreement & Policy Statement for the National School Lunch Program for 2018-19.
4.I. Discussion, consideration and vote to approve or not approve Dr. Deborah Tennison as the Special Education and District Assessment Coordinator for 2018-19.
4.J. Discussion, consideration and vote to approve or not approve Erik Puckett as the authorized representative of the Hilldale School District and as such empowered to execute agreements on behalf of the district, including with the State Department of Education, the US Department of Education, purchasing, banking, investments, and other agencies which may be a prerequisite to operation of the district for the 2018-19 school year.
4.K. Discussion, consideration and vote to approve or not approve District Fundraisers for 2018-19.
4.L. Discussion, consideration, and vote to approve or not approve Tracy Roach, Treasurer of Hilldale Public Schools, as an authorized person for all the current fiscal year reports, disbursements, and cash receipts filed with the Oklahoma State Department of Education for the purpose and objectives set forth in the terms and conditions of the federal awards.
4.M. Discussion, consideration, and vote to approve or not approve a contact with OKTLE for the 2018-2019 school year for teacher evaluation.
5. Superintendent's Report and Services
5.A. Discussion, consideration, and vote to adopt a resolution approving and affirming a Lease/Purchase Agreement and authorizing the execution of the same; designating lease transaction as a qualified tax-exempt obligation; authorizing employment of School District Counsel, Financial Advisor and Bond Counsel pertaining to financing; and authorizing School District officials to execute any and all necessary documents in connection with the aforementioned transactions.
5.B. Construction Update.
5.C. Administrator reports. Discussion of calendar of events, student activities/athletics, child nutrition, and curriculum/assessment. No action is required.
5.D. Hilldale Association of Classroom Teachers report. Discussion only. No action required by the Board of Education.
5.E. Discussion, consideration and vote to approve or not approve the days to hours calendar for the 2018-19 school year for students.
5.F. Discussion, consideration, and vote to approve or not approve raising substitute pay to $65.00 for non-certified and $80.00 for certified per day.
5.G. Discussion, consideration, and vote to approve or not approve the Negotiated Agreement with Hilldale Association of Classroom Teachers for the 2018-2019 school year.
5.H. Discussion, consideration, and vote to approve or not approve a one time stipend to all staff who completed the 2017-2018 school year and returned for the 2018-2019 school year, based on the number of hours and months worked in the 2017-2018 school year, based on prorated amounts.
5.I. Discussion, consideration and vote to approve or not approve a board member to serve as the OSSBA Delegate for Hilldale Schools for 2018-19.
5.J. Discussion, consideration, and vote to approve or not approve transfer of Activity Account funds from Bank of Oklahoma to Armstrong Bank with signee listed Superintendent, Erik Puckett, Assistant Superintendent, Chad Kirkhart, Encumbrance Clerk, Beth Gulley, and Activity Clerk, Whitney Carlton.
6. Executive Session
6.A. Vote to convene or not to convene in Executive Session to discuss the following (Board can discuss all of these items in one executive session or separate executive sessions): employment of staff (25 OS Sec 307 (B)(1)(7).
6.B. Acknowledgement of return to open session.
6.C. Board statement of minutes from executive session.
7. Superintendent Services (Part Two)
7.A. Resignations and Hiring
7.A.a. Resignation, Hiring - Certified Personnel Hiring - Faye Garrison - Reading Specialist Consultant
7.A.b. Hiring- Adelia Hutson - Early Childhood Teacher
7.A.c. Hiring- Marilyn Dover- Elementary Teacher
7.A.d. Hiring Support - Tobi Oganla - Full time Substitue Middle School
8. New Business
8.A. Discussion, consideration and vote to approve or not approve any matter that could not have been reasonably foreseen at the time the agenda was posted.
9. Vote to adjourn.
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