August 14, 2025 at 6:00 PM - Bixby Board of Education Regular Meeting
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Call Meeting to Order/Roll Call
Agenda Item Type:
Procedural Item
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Reports to The Board
Agenda Item Type:
Information Item
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Superintendent's Report - Lydia Wilson
Agenda Item Type:
Action Item
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Special Recognition
Agenda Item Type:
Action Item
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Spartan Coin Of Excellence
Agenda Item Type:
Action Item
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Teaching and Learning Report - Dinah Benavides
Agenda Item Type:
Action Item
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Comments from the Public - None
Agenda Item Type:
Information Item
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Speakers must identify themselves.
Agenda Item Type:
Information Item
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Each Speaker is given a maximum of three (3) minutes. To ensure fairness for all speakers, this timeline will be strictly enforced. The Board clerk will notify the speaker when they have 30 seconds left. Speakers are expected to end their remarks immediately when the time limit is reached.
Agenda Item Type:
Information Item
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In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:
Information Item
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Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:
Information Item
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Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:
Information Item
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Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:
Information Item
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The president reserves the right to interrupt this section and move to the next item.
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Information Item
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In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.
Agenda Item Type:
Information Item
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General Consent Agenda - Discussion and possible board action to approve consent agenda items #1-14. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Minutes of July 17, 2025 Regularly Scheduled Board Meeting
Agenda Item Type:
Consent Agenda
Attachments:
()
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Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:
Consent Agenda
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Encumbrances and Change Orders for FY 2026 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers
Agenda Item Type:
Consent Agenda
Attachments:
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Renewal of an agreement with their YMCA GO Club to provide after-school care at designated elementary sites for the 2025-26 school year at no cost to the district.
Agenda Item Type:
Action Item
Attachments:
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Approval of a Memorandum of Understanding with Junior Achievement of Oklahoma, Inc. for the 2025-2026 fiscal year.
Agenda Item Type:
Action Item
Attachments:
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Approval of a Memorandum of Understanding with Glenpool Public Schools for JROTC for the 2025-2026 fiscal year.
Agenda Item Type:
Action Item
Attachments:
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Approval of a contract with Facilitron, Inc. for online facilities rental for the 2025-2026 fiscal year.
Agenda Item Type:
Action Item
Attachments:
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Approval of a Memorandum of Understanding with Connect and Restore for counseling services for the 2025-26 school year.
Agenda Item Type:
Action Item
Attachments:
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Approval of a Memorandum of Understanding with Oklahoma State University for Field Clinical Experiences for the 2025-2026 fiscal year
Agenda Item Type:
Consent Item
Attachments:
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Approval of Out of State trip request as presented:
BHS Cheer BHS Girls Basketball BHS JROTC (3 trips)
Agenda Item Type:
Consent Item
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Medical Leave - Support - North Elementary - 8/12/25 to 9/8/25
Agenda Item Type:
Consent Item
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FMLA - Certified - North Elementary - 8/12/25 to 11/7/25
Agenda Item Type:
Consent Item
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Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:
Consent Agenda
Attachments:
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Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:
Consent Agenda
Attachments:
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Finance
Agenda Item Type:
Action Item
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Discussion and possible board action to approve the employment of Stephen L. Smith Corporation as financial consultants to Bixby Public Schools for the 2025-2026 fiscal year.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Discussion and possible board action to approve a reimbursement agreement between the General Fund and the Child Nutrition Fund for the 2025-2026 fiscal year.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Discussion and possible board action to approve a new activity fund account for Bixby West Elementary Music.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Discussion and possible board action to approve a new activity fund account for Bixby West Elementary PE.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Teaching and Learning
Agenda Item Type:
Action Item
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Presentation of the report of findings from Spring 2025, by Stetson and Associates, prepared by Dr. Frances Stetson. Discussion item only. No action required.
Agenda Item Type:
Action Item
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Discussion and possible board action to approve an agreement with Slawson Psychological Services, LLC for the 2025-2026 fiscal year.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Operations
Agenda Item Type:
Action Item
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Discussion and possible board action to approve an agreement at no cost to the district with the OK Department of Rehabilitation Services for Work Adjustment Training programs for students who qualify for such services from October 1, 2025 through September 30, 2026.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Discussion and possible board action to approve an agreement at no cost to the district with the OK Department of Rehabilitation Services for School Work Study programs for students who qualify for such services from October 1, 2025 through June 30, 2026.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Discussion and possible board action to approve a Memorandum of Understanding with the Tulsa City-County Health Department for emergency use of Bixby High School in the event of a mass community need for the 2025-26 school year.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Discussion and possible board action to approve a Memorandum of Understanding with Oral Roberts University for counseling internships for the 2025-26 school year.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Discussion and possible board action to approve a change to the Academic Calendar for MS on December 5, 2025 to provide a virtual distance learning day of instruction due to the International Robotics Competition hosted there.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible board action to approve the Fundraisers for the 2025-2026 fiscal year.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible board action to participate in the OTEP program for the 2025-2026 fiscal year.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible board action to approve a contract with Student Assurance Services to offer voluntary student athletic insurance coverage at no cost to the district for the 2025-26 fiscal year.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Discussion and possible board action to approve an agreement with Parchment by Instructure at a cost of $8,404.00 for the 2025-2026 fiscal year.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Discussion and possible board action to approve revised Policy 2124: Procedures for Documenting and Reporting Child Abuse, Neglect and Exploitation.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Discussion and possible board action to approve new Policy 2174: Release Time Courses.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Discussion and possible board action to approve Policy 3128: Flags and National Anthem to align with new OK legal requirements.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Discussion and possible board action to approve declaring items as surplus to be disposed of per the State Laws of Oklahoma.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Human Resources
Agenda Item Type:
Action Item
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Discussion and possible board action to approve any resignations submitted after the agenda was posted. None
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Action Item
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Miscellaneous
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Action Item
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Executive Session
Agenda Item Type:
Information Item
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Discussion and possible board action to move into executive session to discuss the evaluation of the Superintendent.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Vote to acknowledge return to open session.
Agenda Item Type:
Action Item
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Statement by Board president of executive session minutes.
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Action Item
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New Business
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Action Item
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Vote to adjourn
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Action Item
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