May 8, 2025 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call - Pledge of Allegiance and Oklahoma Flag Salute led by North Intermediate students Emmy Vencl and Makenzie Stone.

Reports to The Board

Special Recognition

  ↵  ↵Spartan Spirit Award

• Gidget Hargrove, Transportation
• Ronna Munson, SNA State Manager of the Year 
• Jenny Reed, SNA State Employee of the Year
• DeWayne Patterson - Josten Renaissance National Educator of the Year
• National Council of Excellence Gold Award

Spartan Coin of Excellence

• BHS Boys Basketball Academic State Champions
• Academic All-State Scholars: Kyle Steward and Hahyeon Kim
• Presidential Scholar Semifinalist: Hahyeon Kim
• BHS Salutatorians and Valedictorians
• Oklahoma Education Awards for Arts Excellence Awards: Joseph McKinney (Instrumental), Lillian Claire Fowler (Vocal), Emma Goff (Vocal), and Josiah Myers (Vocal) 
• Speech and Debate State Champions: Jaydin Bright (Back-to-Back State Champion in Program of Oral Interpretation), Macie Dunham (State Champion in Humorous Duet Acting) , and Lilly Drew (State Champion in Humorous Duet Acting) 

Great Expectations (GE) Model Schools Presentation - Rick Pierce

Fine Arts Report - Jeremy Parker

Superintendent's Report - Rob Miller

     Move to Item #3
     Return to Item #2.3

Facilities and Operations Report - Gabe Hayes

Financial Operations Report - Mike Anthony

Comments from the Public - BEA Thank the Board
                                                 Laurie Lee
                                                 Katy Hough
                                                 Karmen Haley
                                                 Lillian Haley

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes. To ensure fairness for all speakers, this timeline will be strictly enforced. The Board clerk will notify the speaker when they have 30 seconds left. Speakers are expected to end their remarks immediately when the time limit is reached. 

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion and possible board action to approve consent agenda items #1-22. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of April 10, 2025 Regularly Scheduled Board Meeting

Minutes of April 22, 2025 Special Board Meeting

Minutes of April 30, 2025 Special Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2025 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers

Approval of the OSSBA Membership at a cost of $5,127.00 and Policy Service at a cost of $1,200.00 for the 2025-2026 fiscal year to be paid from General Fund

Approval of an agreement with OSSBA Employment Services Program for Unemployment Services at an Administrative cost of $7,245.00 for the 2025-2026 fiscal year 

Approval of a contract with CCOSA for $2,500 for district-level services for the 2025-2026 school year.

Approval of a Practicum Agreement with The University of Tulsa for Speech-Language Pathology students for the 2025-2026 fiscal year

Approval of an MOU with Tulsa Community College for the 2025-2026 school year.

Approval of a MOU with The Bridges Foundation for the Work Adjustment Training Program for the 2025-2026 fiscal year.

Approval of a contract with Pathways Behavior Therapy for Behavior Analysis services to be paid from federal funds for the 2025-2026 fiscal year

Approval of an agreement with Christina Evans, LLC/Moblized Vision at a cost of $85.00 per hour for the 2025-2026 fiscal year

Approval of a contract with Mara "Allie" Michael, Physical Therapist, at a cost of $85.00 per hour for the 2025-2026 fiscal year

Approval of an agreement with Cooking for Kids for the use of the West Elementary/Intermediate cafeteria for student classes in the summer.

Approval of Out of State Trip requests per attachments:

• High School Vocal Music

FMLA - Certified - Middle School - 4/1/25 to 5/23/25

Maternity/FMLA - Support - Transportation - 3/11/25 to 5/22/25

FMLA - Certified - Middle School - 4/24/25 to 5/15/25

FMLA Extension - Certified - West Intermediate - 3/13/25 to 4/17/25

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Discussion and possible board action to approve an E-rate Contract with CRW Consulting E-rate Services, LLC for the 2025-2026 fiscal year.

Discussion and possible board action to approve a contract with Tulsa Technology Center for student transportation for the 2025-2026 fiscal year.

Teaching and Learning - no items this month

Operations

Discussion and possible board action to approve Potential Change Order PCO-3 for the 9th Grade Gym project for $66,512.41 to be paid with project contingency funds. 

Discussion and possible board action to approve the 2025-2026 Holiday Schedule for the twelve-month employees.

Discussion and possible board action to approve a new Activity Fund account for West Intermediate Robotics.

Discussion and possible board action to approve a new Activity Fund account for East Elementary Art.

First read of proposed new Board Policy 2174 - Released Time Courses. No action required by the BOE. 



 

Discussion and possible board action regarding declaring items as surplus to be disposed of in accordance to Oklahoma Statutes.

Executive Session

Discussion and possible board action to move into executive session to discuss an employment contract and the evaluation of the incoming superintendent (25 O.S. Sec. 307 (B)(1) and (B)(7)). 

Vote to acknowledge return to open session.

Statement by Board president of executive session minutes.

Human Resources

Discussion and possible board action to approve the selection of Dr. Brenda Shaw as assistant superintendent, effective July 1, 2025.

Discussion and possible board action to approve a contract with Lydia Wilson as superintendent for July 1, 2025 through June 30, 2027.

Discussion and possible board action to approve any resignations submitted after the agenda was posted. - None

New Business - None

Vote to adjourn