April 10, 2025 at 6:00 PM - Bixby Board of Education Regular Meeting
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Call Meeting to Order/Roll Call - Pledge of Allegiance and Oklahoma Flag Salute led by Central Intermediate students Molly Lee and Louis Gregory.
Agenda Item Type:
Procedural Item
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Administer Oath of Office to Pablo Aguirre, Board of Education Seat #5
Agenda Item Type:
Action Item
Attachments:
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Election of Board of Education Officers
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Reports to The Board
Agenda Item Type:
Information Item
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Special Recognition
Agenda Item Type:
Information Item
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Spartan Coin of Excellence
Agenda Item Type:
Action Item
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Superintendent's Report - Rob Miller
Agenda Item Type:
Action Item
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Teaching and Learning Report - Cheryl Wilkinson
Agenda Item Type:
Action Item
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Financial Operations Report - Mike Anthony
Agenda Item Type:
Information Item
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Comments from the Public
Agenda Item Type:
Information Item
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Speakers must identify themselves.
Agenda Item Type:
Information Item
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Each Speaker is given a maximum of three (3) minutes. To ensure fairness for all speakers, this timeline will be strictly enforced. The Board clerk will notify the speaker when they have 30 seconds left. Speakers are expected to end their remarks immediately when the time limit is reached.
Agenda Item Type:
Information Item
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In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:
Information Item
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Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:
Information Item
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Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:
Information Item
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Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:
Information Item
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The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:
Information Item
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In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.
Agenda Item Type:
Information Item
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General Consent Agenda - Discussion and possible board action to approve consent agenda items #1-10. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Minutes of March 13, 2025 Regularly Scheduled Board Meeting
Agenda Item Type:
Consent Agenda
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Minutes of April 1, 2025 Special Board Meeting
Agenda Item Type:
Consent Agenda
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Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:
Consent Agenda
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Encumbrances and Change Orders for FY 2025 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers
Agenda Item Type:
Consent Agenda
Attachments:
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Approval of out-of-state trip requests per attachments:
Agenda Item Type:
Consent Item
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Medical Leave - Support - Child Nutrition - 3/24/2025 to 5/2/2025
Agenda Item Type:
Action Item
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FMLA - Support - Virtual - 4/3/2025 to 6/26/2025
Agenda Item Type:
Action Item
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FMLA - Support - Transportation - 1/22/2025 to 5/1/2025
Agenda Item Type:
Action Item
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Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:
Consent Agenda
Attachments:
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Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:
Consent Agenda
Attachments:
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Finance
Agenda Item Type:
Action Item
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Discussion and possible board action to approve the 2025-2026 application for Temporary Appropriations as prepared by Jenkins & Kemper.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Teaching and Learning
Agenda Item Type:
Action Item
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Discussion and possible board action to approve a consulting agreement with Noise Town Tulsa LLC to design and implement an audio production facility at Bixby High School.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Discussion and possible board action to approve the Dyslexia Therapy Service Agreement with We Learn Education Services for 10 therapy sessions at a cost of $837.20 from site Title I funds.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Discussion and possible board action to approve a contract with Conscious Discipline for a two-day training workshop for $9,290.00 to be paid from federal funds.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible board action to approve a proposal for Summer 2025 K-3 Staff Development training at a cost of $29,600.00 to be paid from Title II funds.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Discussion and possible board action to appove an agreement with the Tulsa City-County Health Department to implement the School Health Program in elementary and intermediate schools for the 2025-2026 fiscal year.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Operations
Agenda Item Type:
Action Item
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Discussion and possible board action to approve the following policy changes based on monitoring requirements:
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Discussion and possible board action to approve a Software Service Order Agreement with SylogistEd for the 2025-2026 fiscal year at a cost of $24,219.00 to be paid from General Fund.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Discussion and possible board action to approve an extension of our contracted services with American Waste Control, Inc. with no rate increases for the 2025-2026 fiscal year.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Discussion and possible board action to approve an additional proposal adding additional buildings to the Tru Green Contract through 7/1/2025 at a cost of $1,029.00 to be paid from the Building Fund.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Discussion and possible board action to approve a proposal from TruGreen for Lawn Services for the 2025-2026 fiscal year at a cost of $22,195.24 to be paid from the Building Fund.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Discussion and possible board action to approve Potential Change Orders PCO-1 and PCO-2 associated with the 9th Grade Gym project.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Discussion and possible board action to approve declaring items as surplus to be disposed of according to Oklahoma Statutes.
Agenda Item Type:
Consent Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Executive Session
Agenda Item Type:
Information Item
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Discussion and possible board action to move into executive session to discuss the employment of Support Personnel and Head Athletic Coaches subject to assignment by the Superintendent for the 2025-2026 fiscal year per Attachments "A" and "B" respectively 25 O.S. Sec. 307 (B)(1)(7).
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Vote to acknowledge return to open session.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Statement by Board president of executive session minutes.
Agenda Item Type:
Action Item
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Human Resources
Agenda Item Type:
Action Item
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Discussion and possible board action to approve the employment of Support Personnel subject to assignment by the Superintendent for the 2025-2026 fiscal year per attachment "A".
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Discussion and possible board action to approve the employment of Head Athletic Coaches subject to assignment by the Superintendent for the 2025-2026 fiscal year per attachments "B".
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Discussion and possible board action to approve entering into negotiations with the Bixby Education Association for the 2025-2026 fiscal year.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Discussion and possible board action to approve the appointment of the Board's Negotiations Team for the 2025-2026 fiscal year regarding collective bargaining with the Bixby Education Association.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Discussion and possible board action to approve any resignations submitted after the agenda was posted. None
Agenda Item Type:
Action Item
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New Business
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Action Item
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Vote to adjourn
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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