September 12, 2024 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call

Reports to The Board

Special Recognition

Spartan Spirit Award - Jerry Virden

Superintendent's Report - Rob Miller

• Wes Coleman, Director Brassfield Alternative School

Facilities and Operations Report - Gabe Hayes

Comments from the Public

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes. To ensure fairness for all speakers, this timeline will be strictly enforced. The Board clerk will notify the speaker when they have 30 seconds left. Speakers are expected to end their remarks immediately when the time limit is reached. 

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion and possible board action to approve consent agenda items #1-22. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of August 8, 2024 Regularly Scheduled Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2025 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers

Approval of the Cross Country Team request to participate in the Arkansas Chile Pepper XC Festival on 9/27/2024 - 9/28/2024 in Fayetteville, Arkansas

Approval of the JROTC request to participate in the Caprock High School Raider Competition in Amarillo, Texas on September 27-28, 2024

Approval of the JROTC request to participate in the Wichita South High School Raider Competition in Wichita, Kansas on October 12, 2024

Approval of the Bixby High School Bands request to participate in the Indianapolis BOA Super Regional in Indianapolis, Indiana on October 17-20, 2024

In accordance with OK SB 1198, BPS utilizes Emergency Service Plans for all facilities and events to protect participants and attendees from man-made and natural disasters. Plans were developed and shared with local community service providers and first responders, including the Bixby Police Department, Bixby Emergency Response Services, and the Bixby Fire Department.

Contract with Oklahoma Department of Career and Technology Education (ODCTE) for Secondary Career and Technology Education Programs for School Year 2024-2025

Approval of an MOU with University of Oklahoma College of Education for intern placement programs at Bixby Public Schools for 2024-2025 school year. 

Approval of existing student capacity limits for open transfers pursuant to Board Policy 2108: Grades PK-6, 20 per classroom; grades 7-10, 600 students in each grade level; and grades 11-12, 550 students in each grade level.

Approval of the OSDE Public Consulting Group LLC agreement for School-Based Health Services Program for the 2023-2024 fiscal year

Approval of the Alternative Education Plan for the 2024-2025 fiscal year

FMLA - Certified - Central Elementary - 8/26/24 - 9/20/24

Medical Leave - Certified - Middle School - 8/28/24 - 12/02/24

Intermittent FMLA - Certified - West Elementary - 8/22/24 - 12/31/24

FMLA - Certified - East Elementary - 8/13/24 - 8/22/24

Medical Leave - Support - Middle School - 8/16/24 - 9/02/24

FMLA/Maternity - Certified - High School - 9/06/24 - 12/11/24

FMLA - Certified - North Elementary - 10/16/24 - 12/02/24

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Discussion and possible board action to approve the Estimate of Needs prepared by Jenkins & Kemper for the 2024-2025 fiscal year.

Discussion and possible board action to approve the Appropriated Funds Budget for the 2024-2025 fiscal year.

Discussion and possible board action to approve an increase in Child Nutrition Adult Breakfast and Lunch Prices for the 2024-2025 fiscal year.

Teaching and Learning

Discussion and possible board action to modify the academic calendar from in-person to virtual learning for Bixby High School and Ninth Grade Center for January 7-10, 2025, to finalize preparations for the High School Academic Building opening on January 13. 

Discussion and possible board action to approve the adoption of the 1080-hour calendars for the 2024-25 fiscal year.

Discussion and possible board action to approve an MOU with the United States Marine Corps to operate a Junior Reserve Officers' Training Corps (JROTC) unit at Bixby High School.

Discussion and possible board action to approve an OSSAA application for Conducting a Pilot Cooperative Activities Program for Middle School Wrestling for the 2024-2025 fiscal year.

Discussion and possible board action regarding the Gifted and Talented Advisory Committee for the 2024-2025 fiscal year.

Discussion and possible board action to approve an agreement with Advancing Literacy for Professional Development and site-based coaching at a cost of $18,500  to be paid from Federal Funds.

Operations

Discussion and possible board action to approve an agreement with Impact Services for energy conversation services.

Discussion and possible board action to approve Ideal Impact Lease Purchase Agreement.

Discussion and possible board action to approve combining the Middle School Choir Activity Account and the High School Choir Activity Account into one account #935-952-705.

Discussion and possible board action to approve changes to BOE Policies 3115 Least Restrictive Environment; 3139 Prohibition of Race and Sex Discrimination; 3140 Voluntary Prayer and Minute of Silence; 4105 Standards of Conduct for Teachers; 4114 Salaries and Expenses; 4121 Personnel Vacation; 4122 Certified Personnel Sick Leave; 4133 Support Personnel Sick Leave; 4158 Termination of Employees: Teachers; 4159 Support Personnel: Suspension, Demotion, or Termination; 4160 Support Employee Rules for Conduct

Discussion and possible board action regarding declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma.

Executive Session

Discussion and possible board action on whether to go into executive session to discuss the negotiations proceedings with the BEA (25 O.S. Sec. 307 (B)(2)).

Vote to acknowledge return to open session.

Statement by Board president of executive session minutes.

Human Resources

Discussion and possible board action to approve the Negotiated Agreement and the Master Contract with the Bixby Education Association (BEA) for the 2024-2025 fiscal year.

Discussion and possible board action to approve the 2024-2025 Extra Duty Stipend Allocations.

Discussion and possible board action to approve Sarah Yates as an adjunct teacher in Intermediate Science to teach at 7th Grade Science at Bixby Middle School for the 2024-2025 school year.

Discussion and possible board action to approve any resignations submitted after the agenda was posted.

New Business

Vote to adjourn