March 14, 2024 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call - Pledge of Allegiance led by Central Intermediate students Beckham Morie and Ahna Sundstrom.

Reports to The Board

Special Recognition

Spartan Spirit Award 

• Steve Doak
• Kimberlyn and Kamryn Reneau

Spartan Coin of Excellence

• Bixby Spartan Wrestling
  • Boys' Academic State Champions
  • Girls' State Champions
  • Boys' Runner-Up Dual State and State
• Oklahoma Academic All-State: Macy Mose, Barbara Oviedo Rojas, & Ryane Owens

Superintendent's Report - Rob Miller

Facilities and Operations Report - Gabe Hayes

Financial Operations Report - Mike Anthony

Comments from the Public

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes. To ensure fairness for all speakers, this timeline will be strictly enforced. The Board clerk will notify the speaker when they have 30 seconds left. Speakers are expected to end their remarks immediately when the time limit is reached. 

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion and possible board action to approve consent agenda items #1-15. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of February 8, 2024 Regularly Scheduled Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2024 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers

Approval of the renewal of the monthly pest control contract with Superior Termite - Pest Control at a cost of $1,495 per month

Approval of the Bixby Middle School Robotics Team request to participate in the VEX Robotics World Championship in Dallas, Texas from April 30, 2024 to May 3, 2024

FMLA - Support - Maintenance - 4/8/24 to 7/8/24

Medical Leave - Support - Child Nutrition CI - 4/8/24 to 4/19/24

Medical Leave - Support - Transportation - 3/1/24 to 5/23/24

FMLA - Certified - North Elementary - 3/4/24 to 5/24/24 

Medical Leave - Support - West Elementary - 3/4/24 to 5/24/24

Medical Leave - Support - Middle School - 3/26/24 to 4/2/24

Medical Leave - Support - Central Elementary - 2/15/24 to 3/22/24

FMLA - Certified - North Elementary - 1/23/24 to 3/6/24

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Board to consider and take possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time and place of the bond sale.

Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $12,000,000 General Obligation Combined Purpose Bonds of this School District, and designating Phillips Murrah P.C., as bond counsel for this issuance of bonds.

Discussion and possible board action to approve a proposal with KKT Architects, Inc. for Environmental Graphic Design for the Bixby High School Academic Building at a cost of $11,840 to be paid with bond funds.

Discussion and possible board action to approve a master lease purchase agreement with Apple, Inc. for $1,654,327.50 to be paid over three years with annual technology bond funds. . 

Discussion and possible board action to approve a Lease Agreement with Oral Roberts University for use of the Mabee Center for the 2024 Bixby High School Graduation.

Discussion and possible board action to approve a Software Service Agreement with Sylogist ed for the 2024-2025 fiscal year at a cost of $22,800 to be paid with the general funds.

Discussion and possible board action to approve an agreement with Blue Sky Productions for a Bixby High School Track/Soccer Scoreboard at a cost of $163,850 to be paid with bond funds.

Teaching and Learning 

Discussion and possible board action to approve a Presenter Agreement with Dr. Joe Sanfelippo at a cost of $12,500 to be paid with federal funds.

Operations

Discussion and possible board action to approve an Educational Affiliation Agreement with the University of Oklahoma, Health Sciences Center for the Clinical Education Program, effective June 1, 2024.

Discussion and possible board action to approve a Memorandum of Understanding with Missouri State University for Practicum/Student Teaching/Internship Partnership for the 2023-2024 fiscal year.

Discussion and possible board action to approve an agreement with The Tunnel Rat at a cost of $2,780 per month for Mole & Gopher Extermination for the 2024-2025 fiscal year.

Discussion and possible board action to approve an agreement with TruGreen Commercial at a yearly cost of $20,019.12 for the 2024-2025 fiscal year.

Discussion and possible board action to approve a Extension of Contracted Services with American Waste Control, Inc. for the 2024-2025 fiscal year.

Discussion and possible board action to approve changes to Board Policy 5103, Public Complaints and Federal Programs Complaints Procedures. 

Discussion and possible board action to approve new Board Policy 2172, Memorial Policy.

Discussion and possible board action to approve a contract with the State of Oklahoma, Department of Rehabilitation Services for the Transition School-To-Work: Work Study for the 2024-2025 fiscal year.

Discussion and possible board action to approve an additional fundraising request by the BHS Band.

Discussion and possible board action regarding declaring items as surplus to be disposed of according to Oklahoma Statutes.

Human Resources

Discussion and possible board action to approve an Addendum with ESS South Central, LLC for the remainder of the 2023-2024 fiscal year.

Discussion and possible board action to approve any resignations submitted after the agenda was posted.

Executive Session

Discussion and possible board action to move into executive session to discuss the purchase of certain real property (25 O.S. Sec. 307 (B)(3)).

Vote to acknowledge return to open session.

Statement by Board president of executive session minutes.

Miscellaneous

Discussion and possible board action to approve a contract for the purchase of real property to be used for a future elementary school site. 

New Business

Vote to adjourn