February 8, 2024 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call - Pledge of Allegiance and Oklahoma Flag Salute led by North Intermediate students Aadvika Sellapureddi and Declan Bravo.

Reports to The Board

Special Recognition

Spartan Spirit Award - BPS School Resource Officers (SROs)

Spartan Coin of Excellence

• OCDA All-State Choir Members
• OkMEA All-State Band Members

Superintendent's Report - Rob Miller

Teaching and Learning Report - Cheryl Wilkinson

Facilities and Operations Report - Gabe Hayes

Financial Operations Report - Mike Anthony

Comments from the Public

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes. To ensure fairness for all speakers, this timeline will be strictly enforced. The Board clerk will notify the speaker when they have 30 seconds left. Speakers are expected to end their remarks immediately when the time limit is reached. 

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion and possible board action to approve consent agenda items #1-13. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of January 11, 2024 Regularly Scheduled Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2024 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers

Approval of a contract with Melody Lavender to provide home instruction services at $25 per hour, not to exceed three hours per week. 

Approval of the Marine Corps JROTC Team request to participate in a Drill Competition in Bel Aire, KS on 3-2-2024. 

Approval of the Marine Corps JROTC Team request to participate in the Marine Drill Meet in Amarillo, TX from 4-5-2024 through 4-6-2024. 

FMLA - Support - Administration - 3/28/24 to 4/19/24

FMLA - Certified - Central Elementary - 1/29/24 to 3/1/24

FMLA - Support - Maintenance - 1/22/24 to 1/29/24

FMLA - Certified - North Elementary - 2/1/24 to 2/26/24

FMLA - Support - Maintenance - 1/19/24 to 1/23/24

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Discussion and possible board action regarding a contract with Jenkins & Kemper CPA for the 2023-2024 audit and the 2024-2025 fiscal year.

Teaching and Learning - No items this month

Operations

Discussion and possible board action to approve an easement with Oklahoma Gas and Electric Company adjacent to the property which will become the site of the new BPS Administration Building. 

Discussion and possible board action to approve a Memo of Understanding with GRAND Mental Health for the remainder of the 2023-24 school year.

Discussion and possible board action to approve a contract with AERO IT Solutions for services and/or products related to E-Rate for 2024 in the amount of $584,694.41, half being paid by the district and half by E-rate. 

Discussion and possible board action to approve a contract with BTC Broadband for fiber optic internet for Bixby North Elementary, North Intermediate, Central Elementary, Central Intermediate, and Bixby High School.

Discussion and possible board action to approve changes to Policy 2108, Open Transfer Policy.

Discussion and possible board action regarding declaring items as surplus to be disposed of according to Oklahoma Statutes.

Human Resources

Discussion and possible board action to approve a contract addendum with ESS for substitute teaching services for the 2023-24 school year.

Discussion and possible board action to approve any resignations submitted after the agenda was posted.

Executive Session

Discussion and possible board action to move to executive session to discuss the evaluation of the Superintendent (25 O.S. Sec. 307 (B)(1) and (B)(7)), potential purchase of certain real property (25 O.S. Sec. 307 (B)(3)), and confidential communications between the board and its attorneys concerning a pending legal claim against the District (25 O.S. Sec. 307 (B)(4)).

Vote to acknowledge return to open session.

Statement by Board president of executive session minutes.

New Business

Vote to adjourn