September 14, 2023 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call - Pledge of Allegiance and Oklahoma Flag Salute led by West Elementary students Channing Lewis and Reagan Inbody. Skipped to Special Recognition, then returned to the Flag Salute.

Reports to The Board

Special Recognition

Spartan Spirit Award - East Elementary parents Rachel Irwin and Leslie Haughey

Superintendent's Report - Rob Miller

Facilities and Operations Report - Gabe Hayes

Comments from the Public

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes. To ensure fairness for all speakers, this timeline will be strictly enforced. The Board clerk will notify the speaker when they have 30 seconds left. Speakers are expected to end their remarks immediately when the time limit is reached. 

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion and possible board action to approve consent agenda items #1-20. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of August 10, 2023 Regularly Scheduled Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2024 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers

Approval of the Alternative Education Plan for the 2023-2024 fiscal year.

Approval of existing student capacity limits for open transfers pursuit to Board Policy 2108: Grades PK-6, 20 per classroom; and grades 7-12, 500 students in each grade level. 

In accordance with OK SB 1198, BPS utilizes Emergency Service Plans for all facilities and events to protect participants and attendees from man-made and natural disasters. Plans were developed with local community service providers and first responders, including the Bixby Police Department and the Bixby Fire Department.

Approval of an agreement with Consultative Services, Dr. Gary Duhon, at no cost to the district, for the 2023-2024 fiscal year.

Approval of participating in the Bixby Metro Chamber 2023 Buy Bixby program at the Candy Cane level at cost of $650

Approval of the Bixby Youth Football Association Facilities Use and License Agreement for the 2023-2024 fiscal year.

Approval of the Cross Country Team request to participate in the Cross Country Race in Fayetteville, Arkansas on September 30, 2023.

Approval of the BHS Band request to participate in a competition in Indianapolis, Indiana on October 19-22, 2023

Approval of the BHS Broadcasting request to participate in the ASB 4-State Broadcasting Competition in Springfield, MO on November 3-5, 2023

Approval of the BHS Girl's Wrestling Team request to participate in a Girl's Wrestling tournament at Battle High School in Columbia, MO on December 28-30, 2023

Approval of the BHS Dance Team request to participate in the Dance Team Union National Championship in Orlando, Florida on February 8-13, 2024

Approval of Middle School Band request to participate in a band competition in Branson, Missouri on May 10-11, 2024

FMLA - Certified - CI/NI 8-14-23 to 10-12-23

FMLA-Intermittent Certified - Central Elementary - 8-17-23 to 12-31-23

Medical Leave - Support - High School - 8-14-23 to 12-31-23

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Discussion and possible board action regarding the Estimate of Needs prepared by Jenkins & Kemper for the 2023-2024 fiscal year.

Skipped to Item 7.1

Discussion and possible board action regarding the Appropriated Funds Budget for the 2023-2024 fiscal year.

Returned to Item #5.2 at 6:40 p.m.

Discussion and possible board action to approve a settlement agreement for $14,015.00 with Altria Group, Inc., in connection with the company's manufacture and marketing of JUUL Products.

Teaching and Learning

Discussion and possible board action regarding the adoption of the 1080-hour calendars for the 2023-2024 fiscal year.

 Discussion and possible board action regarding an application for a three-year Statutory Waiver/Deregulation for Library Media Services for Bixby Public Schools.

Discussion and possible board action to modify the 2023-2024 BPS Academic Calendar by adding one distance learning date to the first semester.

Discussion and possible board action regarding the Gifted and Talented Advisory committee for the 2023-2024 fiscal year.

Discussion and possible board action regarding an agreement with Learning Without Tears for Professional Services on September 1, 2023. Services will be paid for using Federal ARP (Project 795) funds. 

Discussion and possible board action to approve an agreement with Oklahoma State University for professional development training for Functional Behavior Assessments to be paid from federal funds (Project 615), not to exceed $5,000.

Discussion and possible board action regarding a contract with Mara "Allie" Michael for physical therapist services paid from federal funds for the 2023-2024 fiscal year.

Discussion and possible board action regarding an agreement with Joseph M Sanfelippo, LLC for professional development at a cost of $12,500.00 to be paid from Title II funds (541).

Discussion and possible board action regarding a contract with Connect and Restore for the 2023-2024 fiscal year to be paid from federal funds (621).

Discussion and possible board action regarding a counseling contract with Kori Neely, MA, LMFT for the 2023-2024 fiscal year to be paid from federal funds (621).

Discussion and possible board action to approve changes to Board Policy 3105 -  Material Selection Policy.

Discussion and possible board action to approve a new Activity Fund account for the High School Fine Arts Department.

Operations

Discussion and possible board action to approve initial GMP for civil bid package for the Home of the Spartans (HOTS) renovation. 

Discussion and possible board action to approve the purchase of five (5) OPENGATE Concealed Weapon Detection Systems for $89,460.10 using Oklahoma security grant funding (Project 376).

Discussion and possible board action to approve a contract with Business Information Systems (BIS) to conduct a demographic study and enrollment projection of the Bixby School District. The study costs $29,000 and will be funded with general funds. 

Discussion and possible board action regarding declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma.

Human Resources

Discussion and possible board action to approve any resignations submitted after the agenda was posted.

None

New Business

Vote to adjourn