June 8, 2023 at 6:00 PM - Bixby Board of Education Regular Meeting
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Call Meeting to Order/Roll Call
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Procedural Item
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Reports to The Board
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Information Item
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Superintendent's Report - Rob Miller
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Action Item
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Comments from the Public
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Speakers must identify themselves.
Agenda Item Type:
Information Item
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Each Speaker is given a maximum of three (3) minutes. To ensure fairness for all speakers, this timeline will be strictly enforced. The Board clerk will notify the speaker when they have 30 seconds left. Speakers are expected to end their remarks immediately when the time limit is reached.
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Information Item
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In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
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Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:
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Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
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Information Item
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Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
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Information Item
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The president reserves the right to interrupt this section and move to the next item.
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Information Item
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In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.
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Information Item
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General Consent Agenda - Discussion and possible board action to approve consent agenda items #1-50. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Minutes of May 11, 2023 Regularly Scheduled Board Meeting
Agenda Item Type:
Consent Agenda
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Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:
Consent Agenda
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Encumbrances and Change Orders for FY 2023 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers
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Consent Agenda
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Renewal of appointment of Sherry McIntyre as School District Treasurer and Minutes Clerk for the 2023-2024 fiscal year
Agenda Item Type:
Action Item
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Renewal of appointment of Melinda Weig as Assistant District Treasurer and Activity Fund Custodian for the 2023-2024 fiscal year
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Action Item
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Renewal of appointment of Maricela Hanseth as Encumbrance Clerk and Deputy Clerk of the Board for the 2023-2024 fiscal year
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Action Item
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Renewal of Michelle Atkinson as Deputy Encumbrance Clerk and Deputy Minutes Clerk for the 2023-2024 fiscal year.
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Action Item
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Renewal of appointment of Debbie Hauser as Deputy Activity Fund Custodian for the 2023-2024 fiscal year.
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Action Item
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Renewal of school picture contracts with Lifetouch, Jostens and Ruth Kelly Studio for the 2023-2024 fiscal year
Agenda Item Type:
Consent Agenda
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Renewal of yearbook contracts with Jostens for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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Approval of an E-rate Contract with CRW Consulting E-rate Services, LLC for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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Approval of a Memorandum of Understanding with Tulsa University for Classroom Student Teachers for the 2023-2024 fiscal year
Agenda Item Type:
Consent Agenda
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Approval of a MOU with Oklahoma State University Institute of Technology for students to participate in college courses for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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Approval of a Memorandum of Understanding with Oklahoma State University for Field Clinical Experiences for OES students for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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Approval of the MOU for the University of Oklahoma Field Experience, Practicum, Internship for the 2023-2024 fiscal year
Agenda Item Type:
Action Item
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Approval of the agreement with Northeastern State University for Teacher Education Program for the 2023-2024 fiscal year
Agenda Item Type:
Consent Agenda
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Approval of the University of Central Oklahoma Teacher Education Program for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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Approval of the agreement with Grand Canyon University for the Student Teaching Affiliation program for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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Approval of a contract with Tulsa Tech Career Academy Program and Tulsa Tech Aerospace Academy Program for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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Approval of the MOU with Glenpool Public Schools for the Foundations of Manufacturing Program for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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Approval of the MOU with Glenpool Public Schools for the shared JROTC program for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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Approval of the agreement with PrepPlus LLC for ACT preparation classes for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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Approval of the agreement with Christina Evans, LLC/Mobilized Vision for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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Approval of the MOU with Palmer Addiction Recovery Services for substance abuse education and counseling services for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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Approval of the MOU with The Bridges Foundation for SPED student participation for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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Approval of the contract with A New Leaf, Inc. for job training and vocationally related daily living skills for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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Approval of a MOU with The Tristesse Grief Center, Inc. a/k/a The Grief Center for grief support for students for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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Approval of the MOU with Sandy Hook Promise for training on the Say Something Anonymous reporting system for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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Approval of the MOU with JA Finance Park for 9th grade students enrolled in Personal Financial Literacy for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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Approval of a quote from Turnitin for the plagiarism software for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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Approval of renewing membership in United Suburban Schools Association at a cost of $1,650.00 for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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Approval of the proposal from Houghton Mifflin Harcourt for the Amira Suite License at a cost of $36,760.00 to be paid from RSA Funds
Agenda Item Type:
Consent Item
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Approval of an agreement with Educators Handbook.com license at a cost of $10,970.00 for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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Approval of a subscription order form with Common Goal Systems Inc. for the TeacherEase program at a cost of $24,010.70 for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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Approval of an agreement with Edpuzzle at a cost of $16,875.56 to be paid from 1:1 Activity Funds for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
Attachments:
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Approval of renewal of the Instructure service, Canvas Cloud and Eligilbillity Dashboard Maintenance at a cost of $40,705.00 to be paid from 1:1 Activity Funds for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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Approval of an agreement with GoGuardian for subscription services at a cost of $34,958.00 for the 2023-2024 fiscal year
Agenda Item Type:
Action Item
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Approval of the contract with OKTLE for the teacher evaluation system for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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Approval of the agreement with the Tulsa City-County Health Department for the School Health Program for the 2023-2024 fiscal year
Agenda Item Type:
Action Item
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Approval of the MOU with YMCA of Greater Tulsa and the Bixby Daily Family YMCA for the GO Club for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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Approval of an agreement with Pension Solutions for Administrative Services for the Bixby Public Schools 457(b) Plan for the 2023-2024 fiscal year
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Action Item
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Approval of the agreement with Pension Solutions for administrative services for the Bixby Public Schools 403(b) Plan for the 2023-2024 fiscal year
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Action Item
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Approval of renewing the contract with Community Care HMO, Inc. for EAP services for employees for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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Approval of the agreement with Facilitron, Inc. for the web platform for facilities and management of work orders for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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Approval of an agreement with AmericanChecked Inc. for background screening solutions for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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Approval of the agreement with Ver Hoef Information Sources, LLC for background checks for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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Approval of an Addendum to Extend Agreement with ESS South Central, LLC for substitute staffing for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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Approval of an agreement with Imperial Vending for the 2023-2024 fiscal year
Agenda Item Type:
Consent Item
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FMLA - Support - Technology - 5/30/23 - 6/29/23
Agenda Item Type:
Consent Item
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Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:
Consent Agenda
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Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:
Consent Agenda
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Finance
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Action Item
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Discussion and possible board action to adopt a resolution relating to the Bixby Industrial Authority Lease Revenue Note, Series 2023 (Bixby Public School Project) (The "Note") in the aggregate principal amount of not to exceed $6,400,000; approving and authorizing execution of a ground lease agreement, development agreement and tax regulatory agreement each by and between the Authority and Independent School District No. 4, Tulsa County, Oklahoma (Bixby Public Schools); authorizing and directing the execution of such other documents relating to the transaction; and containing other provisions related thereto.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible board action regarding General Liability, Education Leaders Liability, Property and Casualty Insurance agreements for the 2023-2024 fiscal year.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible board action regarding the Workers' Compensation Insurance for the 2023-2024 fiscal year.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible board action regarding a service agreement with Municipal Finance Services Inc. for the Bixby Public School Administration Building project.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Teaching and Learning
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Action Item
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Review of the ARP ESSER III - Safe Return Plan. Discussion item only. No action required by the Board of Education.
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Action Item
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Discussion and possible board action regarding a service contract with Seidlitz Education for training services at a cost of $5,175.00 on August 9, 2023.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible board action for approval of the quote from IXL Learning for site license at a cost of $74,203.00 for the 2023-2024 fiscal year.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible board action regarding a contract with PowerSchool for License and Subscription Fees at a cost of $126,379.94 for the 2023-2024 fiscal year.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Operations
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Action Item
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Discussion and possible board action regarding a modification of the Guaranteed Maximum Price (GMP) for the High School Academic Building.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible board action regarding an agreement with Dewberry Architects Inc. for the 9th Grade Center Gymnasium project.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible board action regarding an agreement with GH2 Architects Inc. for the Bixby Public School Administration Building project.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible board action regarding an agreement with Miller-Tippens Construction for the Bixby Public Schools Administration Building project.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible board action to approve the lowest responsible bidder for providing job order contracting services with Bixby Public Schools.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible board action to approve the lowest responsible bidder for interior painting for East Intermediate to Fischer Painting at a cost of $96,230.00.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible board action regarding an agreement with Zendesk at a cost of $21,330.00 for the 2023-2024 fiscal year.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Discussion and possible board action regarding renewal of a contract with Statewide Commercial Cleaning Company for cleaning services at a cost of $1,114,407.00 for the 2023-2024 fiscal year.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible board action regarding a cleaning service agreement with We Clean 4U Whipple cleaning Service LLC at a cost of $189,000.00 per year for the 2023-2024 fiscal year.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Discussion and possible board action regarding renewal of a contract with KONE Care for elevator maintenance at a cost of $1,909.00 per month for the 2023-2024 fiscal year.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible board action regarding a contract renewal for waste collection services with American Waste Control, Inc. with a 3% price increase for the 2023-2024 fiscal year.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible board action regarding a contract with TruGreen Commerical for lawn treatments at a cost of $19,249.27 for the 2023-2024 fiscal year.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible board action to approve a contract with Jarvis Inc. for security services at a cost of $25.84 per hour/$38.76 per hour on recognized holidays for the 2023-2024 fiscal year.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Discussion and possible board action regarding a contract with Tunnel Rat for Mole & Gopher Extermination services at a cost of $1,592.00 per month for the 2023-2024 fiscal year.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible board action regarding Activity Fundraisers for the 2022-2023 fiscal year.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible board action regarding declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Human Resources
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Action Item
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Discussion and possible board action to hire Curtis Whiteley as the Principal of the Bixby Ninth Grade Center for the 2023-2024 school year.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible board action to assign Rachel Chinsethagid as Interim Principal of Bixby North Elementary School for the 2023-2024 school year.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible board action regarding the assignment of Tim Holt as an adjunct teacher in the area of Government to teach Government classes for the 2023-24 fiscal year.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Discussion and possible board action regarding an agreement with Red Rover for Time and Attendance services at a cost of $15,861.00 for the 2023-24 fiscal year.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Discussion and possible board action to approve any resignations submitted after the agenda was posted.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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New Business
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Action Item
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Vote to adjourn
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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