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November 1, 2019 at 12:00 PM - Bixby Board of Education Special Meeting

Minutes
As required by Sec. 311, Title 25 of the Oklahoma Statutes, notice is hereby given the Board Education of Independent School District No.4, Tulsa County, Oklahoma, will hold a Special Meeting on Friday, November 1, 2019, at 12:00 p.m. at the BPS Ninth Grade Center, 301 S Riverview Dr, Bixby, OK 74008 
Agenda Item Type:  Information Item
Call meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Discussion of current and projected bond status for Bixby Public Schools. No action required by the Board of Education. 
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve the hiring of an Executive Director of Facilities Management.
Agenda Item Type:  Action Item
Action(s):
Approval of Mark Deibert as Executive Director of Facilities Management. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a revised resolution of the Bixby Board of Education to the Tulsa and Wagoner County Election Boards calling for an annual school board election of member of Board of Education office, Number 5, which has a five-year term of office. Primary Election to be held at the regular voting places within Bixby School District on the 11th day of February, 2020, only if three or more candidates file for the position. General Election shall be held on April 7, 2020, under the following circumstances: if only two candidates file for the position scheduled to be on the ballot or for a position on the ballot for an unexpired term or if no candidates in the Board of Education Primary Election receives more than 50% of the votes cast. The polling places shall be open from 7:00 a.m. to 7:00 p.m.
Agenda Item Type:  Action Item
Action(s):
Approval of a revised resolution of the Bixby Board of Education to the Tulsa and Wagoner County Election Boards calling for an annual school board election of member of Board of Education office, Number 5, which has a five-year term of office. Primary Election to be held at the regular voting places within Bixby School District on the 11th day of February, 2020, only if three or more candidates file for the position. General Election shall be held on April 7, 2020, under the following circumstances: if only two candidates file for the position scheduled to be on the ballot or for a position on the ballot for an unexpired term or if no candidates in the Board of Education Primary Election receives more than 50% of the votes cast. The polling places shall be open from 7:00 a.m. to 7:00 p.m. Passed with a motion by Lisa Kramer and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (2)
Discussion, consideration and vote to approve or not to approve the purchase of a Blue Bird Type D route bus from Ross Transportation at a cost of $101,902.00.
Agenda Item Type:  Action Item
Action(s):
Approval of the purchase of a Blue Bird Type D route bus from Ross Transportation at a cost of $101,902.00. Passed with a motion by Amanda Stephens and a second by Lisa Kramer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve 2019-2020 Encumbrances.
Agenda Item Type:  Action Item
Action(s):
Approval of the 2019-2020 Encumbrances Passed with a motion by Amanda Stephens and a second by Lisa Kramer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion of Professional Development Initiatives for the 2020-2021 Academic Year. No action required by the Board of Education. 
Agenda Item Type:  Action Item
Discussion of Community Engagement Initiatives. No action required by the Board of Education.
Agenda Item Type:  Action Item
Discussion of District Strategic Visioning Process. No action required by the Board of Education. 
Agenda Item Type:  Action Item
Executive Session
Agenda Item Type:  Non-Action Item
Discussion, consideration and vote to go or not to go into executive session to discuss the Evaluation of the Superintendent (25 O.S. Sec. 307 (B)(1) and (B)(7)).
Agenda Item Type:  Non-Action Item
Action(s):
At 3:15 p.m. approval of adjourning to discuss the Evaluation of the Superintendent per Oklahoma Statutes. Passed with a motion by Julie Prox and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Action(s):
At 4:35 p.m. approval of going into Executive Session. Passed with a motion by Julie Prox and a second by Justin Cheatham.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
Vote to Adjourn
Agenda Item Type:  Action Item
Action(s):
At 4:37 p.m. approval of adjourning. Passed with a motion by Lisa Kramer and a second by Justin Cheatham.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
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