September 12, 2019 at 6:00 PM - Bixby Board of Education Regular Meeting 1

Call Meeting to Order/Roll Call - Pledge of Allegiance by Central Intermediate students Cannon Knoten and Addison Beasley.

Reports to The Board

Special Recognition

Community Partner Award - Bixby Metro Chamber, Krystal Crockett President/CEO

Spartan Spirit Award - Sherry McIntyre and Terry Sorrells

Football Program and Quarterback Club Financial Report - Loren Montgomery

BHS AP and ACT Scores and Trends - Jamie Milligan

Superintendent's Report - Rob Miller

Comments from the Public - None

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes.

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #4.1-4.20. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of August 8, 2019 Regularly Scheduled Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2020 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, Bond Funds 31-39 per attached encumbrance registers and Bond-Lease Purchase Orders

Approval of Barlow Education Management Services Contract for Commodity Processing for the 2019-2020 fiscal year

Approval of renewal of Total Registration Services Agreement for Advanced Placement online enrollment for the 2019-2020 fiscal year

Approval of renewing the agreement for the radio system with Talk Radio LLC. for the 2019-2020 fiscal year

Approval of an Equipment Lease Agreement with Dotcom Leasing LLC for copiers at a cost of $7,444.00 per month for the 2019-2020 fiscal year

Approval of an Annual Maintenance Agreement for copiers with Preferred Business Systems for the 2019-2020 fiscal year

Approval of renewal of a contract with Bethesda Family Services Foundation for the 2019-2020 fiscal year.

Approval of the YMCA Go Club Before and After School Care Program for the 2019-2020 fiscal year

Approval of the YMCA Go Club PreK Program for the 2019-2020 fiscal year

Approval of Drama and Debate request to participate in the Tournament of Champions Qualifying Tournament in Grapevine, Texas on September 6-7, 2019

Approval of FFA request to attend the National FFA Convention to receive their National FFA Degree in Indianapolis, Indiana on October 30 to November 2, 2019

Approval of Football, Cheer & Dance request to participate in the Football Game in Mansfield, Texas on August 30, 2019

Approval of Sports Medicine request to participate in the football game at Mansfield, Texas on August 30-31, 2019

Medical Leave - Certified - Middle School - 8/20/19 to 9/29/19

FMLA - Certified - Middle School - 8/26/19 to 9/6/19

Medical Leave - Support - Northeast - 8/21/19 to 10/2/19

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Discussion, consideration and vote to approve or not to approve the Estimate of Needs for the 2019-2020 fiscal year.

Discussion, consideration and vote to approve or not to approve the Appropriated Funds Budget for the 2019-2020 fiscal year.

Discussion, consideration and vote to approve or not to approve additional fundraisers for the Bixby High School Band for the 2019-2020 fiscal year.

Teaching and Learning

Review of Bixby Public Schools 2019-2020 accreditation statuses.  Discussion only.  No action required by the Board of Education.

Discussion, consideration and vote to approve or not to approve the adoption of 1080-hour calendar for the 2019-2020 fiscal year.

Discussion, consideration and vote to approve or not to approve the Alternative Education Plan for the 2019-2020 fiscal year.

Discussion, consideration and vote to approve or not to approve an agreement with Prep Plus LLC. for ACT Preparation Classes for the 2019-2020 fiscal year.

Discussion, consideration and vote to approve or not to approve an agreement with Oklahoma Department of Career Technology for program assistance money for the Family and Consumer Sciences program for the 2019-2020 fiscal year.

Discussion, consideration and vote to approve or not to approve the Gifted and Talented Advisory Committee for the 2019-2020 fiscal year.

Discussion, consideration and vote to approve or not to approve a Service Agreement with Operation Aware for the 2019-2020 fiscal year.

In compliance with ESSA, Bixby Public Schools provided community stakeholders with an opportunity to provide input regarding the district's intent to continue to administer the ACT. Discussion only.  No action required by the Board of Education.

District Services

Discussion, consideration and vote to approve or not to approve the revised Guarantee Maximum Price agreement with CMS Willowbrook for the West Elementary and Intermediate project.

Discussion, consideration and vote to approve or not to approve a Temporary Access and Workspace Agreement with Oklahoma Natural Gas Company.

Discussion, consideration and vote to approve or not to approve a 30 day consulting agreement for facilities services with Mark Deibert.

Discussion, consideration and vote to approve or not to approve a contract with Sooner Commercial Cleaning, Inc. for cleaning services at the High School and Middle School from September through December, 2019 at a cost of $29,121.30 per month.

Discussion, consideration and vote to approve or not to approve an agreement with We Clean 4-U for cleaning services at Northeast Elementary and Intermediate at a cost of $6,900.00 per month.

Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma.

Human Resources

Discussion, consideration and vote to approve or not to approve Tim Holt as an adjunct teacher for 2019-2020 school year.

Executive Session

Discussion, consideration and vote to go or not to go into executive session to discuss the employment, hiring, appointment, promotion, demotion, disciplining or resignation of individual employees within the district maintenance department and district office staff (25 O.S. Sec. 307 (B)(1)).

Vote to acknowledge return to open session.

Statement by Board president of executive session minutes.

New Business

Vote to adjourn