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June 10, 2021 at 6:00 PM - Bixby Board of Education Regular Meeting

Minutes
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Reports to The Board
Agenda Item Type:  Information Item
Superintendent's Report - Rob Miller
Agenda Item Type:  Action Item
Facilities and Operations Report - Gabe Hayes
Agenda Item Type:  Information Item
Monthly Budget Report - Mike Anthony
Agenda Item Type:  Information Item
Comments from the Public
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #4.1-4.47. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent agenda items #4.1-4.47 as presented Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of May 13, 2021 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Minutes of May 18, 2021 Special Board Meeting
Agenda Item Type:  Consent Agenda
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders for FY 2021 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers
Agenda Item Type:  Consent Agenda
Renewal of appointment of Sherry McIntyre as School District Treasurer and Minutes Clerk for the 2021-2022 fiscal year
Agenda Item Type:  Consent Item
Renewal of appointment of Melinda Weig as Assistant District Treasurer and Activity Fund Custodian for the 2021-2022 fiscal year
Agenda Item Type:  Consent Item
Renewal of appointment of Maricela Hanseth as Encumbrance Clerk and Deputy Clerk of the Board for the 2021-2022 fiscal year
Agenda Item Type:  Consent Item
Renewal of appointment of Michelle Atkinson as Deputy Encumbrance Clerk for the 2021-2022 fiscal year
Agenda Item Type:  Consent Item
Renewal of appointment of Terry Sorrells as Deputy Minutes Clerk for the 2021-2022 fiscal year
Agenda Item Type:  Consent Item
Renewal of appointment of Debbie Hauser as Deputy Activity Fund Custodian for the 2021-2022 fiscal year
Agenda Item Type:  Consent Item
Renewal of school picture contracts with Legacy Studios and Jostens for the 2021-2022 fiscal year
Agenda Item Type:  Consent Item
Renewal of yearbook contracts with Jostens for the 2021-2022 fiscal year
Agenda Item Type:  Consent Item
Renewal of the Imperial Vending Contract for the 2021-2022 fiscal year
Agenda Item Type:  Action Item
Approval of the request by Varsity Girl's Basketball to attend the Drury Team Camp in Springfield, MO on June 21-24, 2021 
Agenda Item Type:  Consent Item
Approval of the request by the Bixby Spartan Volleyball to attend the Wichita State University Volleyball Team Camp in Wichita, Kansas on July 11-14, 2021
Agenda Item Type:  Consent Item
Memorandum of Understanding with Glenpool Schools for the JROTC Program for the 2021-2022 fiscal year
Agenda Item Type:  Action Item
Approval of the CCOSA District Level Services (DLS) Program for the 2021-2022 fiscal year at a cost of $2,500.00
Agenda Item Type:  Action Item
Renewal of the SEES OKTLE agreement for the 2021-2022 fiscal year
Agenda Item Type:  Action Item
Renewal of an agreement with GoGuardian for the 2021-2022 fiscal year at a cost of $34,958.00
Agenda Item Type:  Consent Item
Renewal of an agreement with ESS for substitute teachers for the 2021-2022 fiscal year
Agenda Item Type:  Consent Item
Approval of an agreement with Oklahoma State University for Field Clinical Experiences for the 2021-2022 fiscal year
Agenda Item Type:  Consent Item
Approval of Memorandum of Understanding with the University of Oklahoma for Field Experience, Practicum and Internships for the 2021-2022 fiscal year
Agenda Item Type:  Consent Item
Approval of Memorandum of Understanding with Tulsa University for school practicum services for the 2021-2022 fiscal year
Agenda Item Type:  Action Item
Approval of a Memorandum of Understanding with Tulsa University for Clinical Rotations for Athletic Trainers for the 2021-2022 fiscal year
Agenda Item Type:  Consent Item
Approval of a Memorandum of Understanding with Tulsa University for Classroom Student Teachers for the 2021-2022 fiscal year
Agenda Item Type:  Consent Item
Approval of a Memorandum of Understanding with Tulsa University for Clinical Rotations for Nurses for the 2021-2022 fiscal year
Agenda Item Type:  Consent Item
Approval of a Memorandum of Understanding with Western Governors University for Classroom Student Teachers for the 2021-2022 fiscal year
Agenda Item Type:  Consent Item
Approval of an agreement with Tulsa Tech Career Academy Program (TTCA) for the Career Academy Program and the Aerospace Academy Program for the 2021-2022 fiscal year
Agenda Item Type:  Consent Item
Approval of an Affiliation Agreement with Oklahoma Baptist University for educational field and clinical experiences for the 2021-2022 fiscal year
Agenda Item Type:  Consent Item
Approval of a Memorandum of Understanding with The Bridges Foundation for the Work Adjustment Training Program for the 2021-2022 fiscal year
Agenda Item Type:  Consent Item
Approval of the Transition School-to-Work Work Study contract for the 2021-2022 fiscal year
Agenda Item Type:  Consent Item
Approval of an agreement with Daybreak Family Services for School Based Counseling and Mental Health Services for the 2021-2022 fiscal year
Agenda Item Type:  Consent Item
Approval of an agreement with Tulsa City-County Health Department for the "It's All About Kids" Program for the 2021-22 fiscal year.
Agenda Item Type:  Action Item
Renewal of a Memo of Understanding with Spring Dental for screening services for the fiscal year 2021-22.
Agenda Item Type:  Action Item
Approval of the Solution Tree, Inc. Purchase Agreement for professional development services for the 2021-2022 fiscal year at a cost of $13,000.00
Agenda Item Type:  Consent Item
Approval of the renewal of a plan with Pulse for the 2021-2022 fiscal year at a cost of $25,460.00
Agenda Item Type:  Action Item
Approval of a Memorandum of Understanding with Sandy Hook Promise for the 2021-2022 fiscal year
Agenda Item Type:  Action Item
Approval of the AmericanChecked, Inc. service agreement for the 2021-2022 fiscal year
Agenda Item Type:  Consent Item
Approval of an agreement with Ver Hoef Information Sources, LLC for background check services for the 202102022 fiscal year
Agenda Item Type:  Consent Item
Renewal of an agreement with Community Care for the Employee Assistance Program for the fiscal year 2021-22
Agenda Item Type:  Action Item
Approval of an agreement with Christina Evans, LLC for services for the 2021-2022 fiscal year
Agenda Item Type:  Consent Item
Approval of an agreement with Mary Catherine Corbell, LLC for services for the 2021-2022 fiscal year
Agenda Item Type:  Consent Item
Approval of the E-Rate Contract with CRW E-rate Consulting Services, LLC for the 2021-2022 fiscal year.
Agenda Item Type:  Action Item
FMLA - Support - Administration - 6/1/21 to 7/31/21
Agenda Item Type:  Consent Item
Medical Leave - Certified - Central Intermediate - 3/8/21 - 5/26/21
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments: (1)
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments: (1)
Finance
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve General Liability, Education Leaders Liability, Property and Casualty Insurance agreements for the 2021-2022 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of General Liability, Education Leaders Liability, Property and Casualty Insurance agreements for the 2021-2022 fiscal year with OSIG at a cost of $744,485 Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Workers' Compensation Insurance for the 2021-2022 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of Workers' Compensation Insurance for the 2021-2022 fiscal year with OSAG at a cost of $101,814 Passed with a motion by Amanda Stephens and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or to not approve an additional contract with CRW E-rate Consulting Services, LLC for the Emergency Connectivity Fund (ECF) for the 2021-2022 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of an additional contract with CRW E-rate Consulting Services, LLC for the Emergency Connectivity Fund (ECF) for the 2021-2022 fiscal year at a minimum cost of $2,000 and a maximum cost of $20,000. Passed with a motion by Tristy Fryer and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Teaching and Learning
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve an Educational Affiliation Agreement with the University of Oklahoma, Health Sciences Center for student Clinical Education services for the 2021-2022 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of an Educational Affiliation Agreement with the University of Oklahoma, Health Sciences Center for student Clinical Education services for the 2021-2022 fiscal year. Passed with a motion by Julie Prox and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Memorandum of Understanding with Tulsa Tech.edu for the Tulsa Tech e-School Network for the 2021-2022 fiscal year.
Agenda Item Type:  Consent Item
Action(s):
Approval of a Memorandum of Understanding with Tulsa Tech.edu for the Tulsa Tech e-School Network for the 2021-2022 fiscal year at a cost of $46,248. Passed with a motion by Matt Dotson and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Review of the revised Covid Protocol Plan. Discussion item only.  No action required by the Board of Education.
Agenda Item Type:  Information Item
Operations
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve Activity Fundraisers for the 2021-2022 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Activity Fundraisers for the 2021-2022 fiscal year as presented Passed with a motion by Julie Prox and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Bixby Public Schools Open Transfer List for the 2021-2022 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Bixby Public Schools Open Transfer List for the 2021-2022 fiscal year. Passed with a motion by Amanda Stephens and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a contract with the City of Bixby for two School Resource Officers for the 2021-2022 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with the City of Bixby for two School Resource Officers for the 2021-2022 fiscal year at a cost of $130,033.81. Passed with a motion by Tristy Fryer and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a contract with the City of Bixby for one School Resource Officer for the 2021-2022 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with the City of Bixby for one School Resource Officer for the 2021-2022 fiscal year at a cost of $37,307.52 Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a new Activity Fund Account for the Clay Target Club.
Agenda Item Type:  Action Item
Action(s):
Approval of a new Activity Fund Account for the Clay Target Club. Passed with a motion by Julie Prox and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Prime Vendor contract for Child Nutrition Services for the 2021-22 fiscal year.  
Agenda Item Type:  Action Item
Action(s):
Approval of U S Foods as the Prime Vendor contract for Child Nutrition Services for the 2021-22 fiscal year. Passed with a motion by Tristy Fryer and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement with Oklahoma Energy Source, LLC "OKES", to provide natural gas services for certain sites within the district.  
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement with Oklahoma Energy Source, LLC "OKES", to provide natural gas services for certain sites within the district. Passed with a motion by Amanda Stephens and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the list of employees recommended for hire for the Child Nutrition summer food program.  
Agenda Item Type:  Action Item
Action(s):
Approval of the list of employees recommended for hire for the Child Nutrition summer food program as presented Passed with a motion by Julie Prox and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for elevator maintenance for the 2021-2022 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of Kone as the lowest responsible bidder for elevator maintenance for the 2021-2022 fiscal year at a cost of $22,680 Passed with a motion by Matt Dotson and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
Discussion, consideration and vote to approve or not to approve the lowest responsible bidders for custodial services for the 2021-22 fiscal year.  
Agenda Item Type:  Action Item
Action(s):
Approval of the lowest responsible bidders for custodial services for the 2021-22 fiscal year as follows: Clean 4-U for Athletic facilities at a cost of $82,800 and Statewide for High School, 9th Grade/Brassfield, Middle School, North Campus, East Campus, West Campus, and Central Campus at a cost of $1,096,832 Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve security services for the 2021-22 fiscal year.  
Agenda Item Type:  Action Item
Action(s):
Approval of Jarvis, Inc. for security services for the 2021-22 fiscal year at a cost of $53,285.10 Passed with a motion by Matt Dotson and a second by Justin Cheatham.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for new LED lighting installation at Spartan Stadium.  
Agenda Item Type:  Action Item
Action(s):
Approval of KB Electric as the lowest responsible bidder for new LED lighting installation at Spartan Stadium at a cost $264,800. Passed with a motion by Amanda Stephens and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring items as presented as surplus to be disposed of in accordance with the State Laws of Oklahoma. Passed with a motion by Julie Prox and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Human Resources - No items this month
Agenda Item Type:  Action Item
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to go or not to go into executive session to discuss the Evaluation of the Superintendent (25 O.S. Sec. 307 (B)(1) and (B)(7))
Agenda Item Type:  Action Item
Action(s):
At 8:00 p.m. approval of going into Executive Session Passed with a motion by Justin Cheatham and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Action(s):
At 9:40 p.m. approval to return to open session Passed with a motion by Julie Prox and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 9:41 p.m. approval to adjourn Passed with a motion by Julie Prox and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
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