Download

View Options:

Show Everything
Hide Everything

May 13, 2021 at 6:00 PM - Bixby Board of Education Regular Meeting

Minutes
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Reports to The Board
Agenda Item Type:  Information Item
Special Recognition
Agenda Item Type:  Information Item
Recognition of Bixby Public Schools Longevity Award Recipients
Agenda Item Type:  Action Item
Recognition of Superintendent's “Porcupine Hugger” Awards
Agenda Item Type:  Action Item
Superintendent's Report - Rob Miller
Agenda Item Type:  Action Item
Facilities and Operations Report - Gabe Hayes
Agenda Item Type:  Information Item
Monthly Budget Report - Mike Anthony
Agenda Item Type:  Information Item
Comments from the Public
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #4.1-4.14. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Agenda Items #4.1-4.14 as presented Passed with a motion by Julie Prox and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of April 8, 2021 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments: (1)
Minutes of April 21, 2021 Special Board Meeting
Agenda Item Type:  Consent Agenda
Attachments: (1)
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders for FY 2021 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers
Agenda Item Type:  Consent Agenda
Approval of renewing the agreement with Instructure for the 2021-2022 fiscal year
Agenda Item Type:  Consent Item
Medical Leave - Support - Central Elementary - 4/20/21 to 6/1/21
Agenda Item Type:  Consent Item
Medical Leave - Support - Transportation - 4/28/21 to 5/19/21
Agenda Item Type:  Consent Item
Medical Leave - Support - Middle School - 4/1/21 to 5/26/21
Agenda Item Type:  Consent Item
FMLA - Certified - High School - 5/17/21 to 5/26/21
Agenda Item Type:  Consent Item
FMLA - Certified - 9th Grade Center - 4/27/21 to 5/26/21
Agenda Item Type:  Consent Item
Medical Leave - Certified - Central Intermediate - 3/7/21 to 5/26/21
Agenda Item Type:  Consent Item
Approval of Sick Leave Bank - Certified - Central Elementary
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments: (1)
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments: (1)
Finance 
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve a one-time retention stipend for Certified, Support, and Administrative staff.
Agenda Item Type:  Action Item
Action(s):
Approval of a one-time retention stipend for Certified, Support, and Administrative staff at an approximate cost of $793,000.00 Passed with a motion by Tristy Fryer and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Teaching and Learning
Agenda Item Type:  Action Item
Discussion, consideration, and vote to approve or not to approve a Memo of Understanding with Glenpool Public Schools regarding the class "Foundations of Manufacturing" for the 2021-22 school year.
Agenda Item Type:  Action Item
Action(s):
Approval of a Memo of Understanding with Glenpool Public Schools regarding the class "Foundations of Manufacturing" for the 2021-22 school year. Passed with a motion by Matt Dotson and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a contract with Smekens Education Solutions, Inc. for staff development on June 8-9, 2021 at a cost of $2,900.00.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with Smekens Education Solutions, Inc. for staff development on June 8-9, 2021 at a cost of $2,900.00. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Operations
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve agreements with OSSBA for the 2021-2022 fiscal year for the following services: School Membership Dues, Employment Services, Policy Maintenance Services and Superintendent Evaluation Tools.
Agenda Item Type:  Action Item
Action(s):
Approval of agreements with OSSBA for the 2021-2022 fiscal year for the following services: School Membership Dues, Employment Services, Policy Maintenance Services and Superintendent Evaluation Tools Passed with a motion by Amanda Stephens and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a contract with Nabholz to serve as Construction Manager for the construction of a new academic building and associated renovations on the Bixby High School Campus. 
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with Nabholz to serve as Construction Manager for the construction of a new academic building and associated renovations on the Bixby High School Campus Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration, and vote to approve or not to approve a Master Service Agreement with KKT Architects for architectural services related to the renovation and remodel of the previous kitchen area at Bixby Central Intermediate School. 
Agenda Item Type:  Action Item
Action(s):
Approval of a Master Service Agreement with KKT Architects for architectural services related to the renovation and remodel of the previous kitchen area at Bixby Central Intermediate School. Passed with a motion by Amanda Stephens and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration, and vote to approve or not to approve a contract with Magnum Construction for the Central Intermediate Kitchen Remodel Project. 
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with Magnum Construction for the Central Intermediate Kitchen Remodel Project. Passed with a motion by Julie Prox and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration, and vote to approve or not to approve a Master Service Agreement with KKT Architects for architectural services related to the design and construction of a new academic building on the high school campus and associated renovations associated with the BHS Master Plan. 
Agenda Item Type:  Action Item
Action(s):
Approval of a Master Service Agreement with KKT Architects for architectural services related to the design and construction of a new academic building on the high school campus and associated renovations associated with the BHS Master Plan. Passed with a motion by Justin Cheatham and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration, and vote to approve or not to approve a Service Order and Service Agreement with KKT Architects for architectural design services for new academic building on the high school campus. 
Agenda Item Type:  Action Item
Action(s):
Approval of a Service Order and Service Agreement with KKT Architects for architectural design services for new academic building on the high school campus. Passed with a motion by Amanda Stephens and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration, and vote to approve or not to approve a contract with Sean Cease for Surveying Services on the high school campus in the amount of $13,270.00.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with Sean Cease for Surveying Services on the high school campus in the amount of $13,270.00. Passed with a motion by Amanda Stephens and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration, and vote to approve or not to approve a contract with Guy Engineering for Subsurface Utility Engineering Services on the high school campus in the amount of $14,213.00.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with Guy Engineering for Subsurface Utility Engineering Services on the high school campus in the amount of $14,213.00. Passed with a motion by Tristy Fryer and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement with Monsido for Web Governance Suite services for the 2021-2022 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement with Monsido for Web Governance Suite services for the 2021-2022 fiscal year at a cost of $6,700.00. Passed with a motion by Amanda Stephens and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for pest control services for the 2021-2022 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of West Pest Control as the lowest responsible bidder for pest control services for the 2021-2022 fiscal year at a cost of $11,760.00 Passed with a motion by Tristy Fryer and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for mowing services for the 2021-2022 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of SLK as the lowest responsible bidder for mowing services for the 2021-2022 fiscal year at a cost of $57,776.00 for 2021 and $101,167.00 for 2022 Passed with a motion by Tristy Fryer and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for grounds services for the 2021-2022 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of TruGreen as the lowest responsible bidder for grounds services for the 2021-2022 fiscal year with no increase in cost. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidders for janitorial services for the 2021-2022 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of _____ as the lowest responsible bidders for janitorial services for the 2021-2022 fiscal year. TABLED Passed with a motion by Amanda Stephens and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidders for painting services for the 2021-2022 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of Fischer Painting for North Elementary at a cost of $96,100.00 and SB Painting for North Intermediate at a cost of $85,000.00 as the lowest responsible bidders for painting services for the 2021-2022 fiscal year. Passed with a motion by Amanda Stephens and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Miscellaneous
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve the appointment of a member of the Bixby Public Services Board of Education as an OSSBA Legislative Liaison for the 2021-2022 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of Tristy Fryer as the appointed member of the Bixby Public Services Board of Education as an OSSBA Legislative Liaison for the 2021-2022 fiscal year. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to go or not to go into executive session to discuss the employment of Support Personnel and Head Athletic Coaches, subject to assignment by the Superintendent for the 2021-2022 fiscal year per Attachments "A" and "B", respectively 25 O.S. Sec. 307 (B)(1)(7)). 
Agenda Item Type:  Action Item
Action(s):
At 8:23 p.m. approval of going into Executive Session to discuss the employment of Support Personnel and Head Athletic Coaches, subject to assignment by the Superintendent for the 2021-2022 fiscal year per Attachments "A" and "B", respectively per Oklahoma Statutes Passed with a motion by Justin Cheatham and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Action(s):
At 9:40 p.m. to return to open session. Passed with a motion by Julie Prox and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
Human Resources
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve the employment of Support Personnel subject to assignment by the Superintendent for the 2021-2022 fiscal year per Attachment "A".
Agenda Item Type:  Action Item
Action(s):
Approval of the employment of Support Personnel subject to assignment by the Superintendent for the 2021-2022 fiscal year per Attachment "A". Passed with a motion by Amanda Stephens and a second by Justin Cheatham.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the appointment of Head Athletic Coaches for the 2021-2022 fiscal year per Attachment "B".
Agenda Item Type:  Action Item
Action(s):
Approval of the appointment of Head Athletic Coaches for the 2021-2022 fiscal year per Attachment "B". Passed with a motion by Justin Cheatham and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 9:41 p.m. approval to adjourn Passed with a motion by Julie Prox and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
<< Back to the Public Page for Bixby Public Schools