Public Meeting Minutes: August 8, 2019 at 6:00 PM - Bixby Board of Education Regular Meeting 1

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August 8, 2019 at 6:00 PM - Bixby Board of Education Regular Meeting 1 Minutes

August 8, 2019 at 6:00 PM - Bixby Board of Education Regular Meeting 1
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Superintendent's Reports
Agenda Item Type:  Information Item
Superintendent's Update
  • Terry Stover, Community Care Employee Assistance Program (EAP)
  • David Peters, Day Break
  • 2019 OSTP Results Overview
  • Vaping Awareness Campaign
  • Upcoming Events
Agenda Item Type:  Consent Item
Attachments:
Facilities Update
Agenda Item Type:  Consent Item
Monthly Budget Report
Agenda Item Type:  Consent Item
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #4.1-4.20. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of approving General Consent Agenda Items #4.1-4.20 as presented except for Item #4.8 which is omitted Passed with a motion by Justin Cheatham and a second by Lisa Kramer.
  • Amanda Stephens: Absent
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
No Action(s) have been added to this Agenda Item.
Minutes of July 18, 2019 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances for FY 2020 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, Bond Funds 31-39 and Lease Purchase Orders per attached encumbrance registers
Agenda Item Type:  Consent Agenda
Approval of Memorandum of Understanding with Dayspring Community Services for the 2019-2020 fiscal year
Agenda Item Type:  Consent Agenda
Approval of an Agreement with Public Consulting Group, Inc. and the Oklahoma State Department of Education for the Oklahoma Health Care Authority Medicaid School-Based Health Services Program for the 2019-2020 fiscal year.
Agenda Item Type:  Consent Item
Approval of the renewal of an agreement with the Oklahoma Department of Career and Technology Education contract for Secondary Career and Technology Education Programs for the 2019-2020 fiscal year
Agenda Item Type:  Consent Agenda
Approval of Helen Hurst as the Child Nutrition authorized representative with the Oklahoma State Department of Education for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
Approval of a Memorandum of Understanding with the YMCA of Greater Tulsa for the Go Club for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
Approval of a Memorandum of Understanding with The Bridges Foundation for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
Approval of VerHoef Information Sources for background screening for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
Approval of American Checked Inc. contract for background screening for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
Approval of Bixby Bands request to participate in the National Marching Competition in St. Louis, MO on October 18-20, 2019
Agenda Item Type:  Consent Item
Approval of FFA request to attend the National FFA Convention in Indianapolis, Indiana on October 30,2019 to November 1, 2019
Agenda Item Type:  Consent Item
FMLA - Support - Central Intermediate - 9/6/19 to 11/11/19
Agenda Item Type:  Consent Item
Medical Leave - Support - Northeast E & I - 10/20/19 to 12/10/19
Agenda Item Type:  Consent Item
FMLA - Certified - High School - 10/7/19 to 12/6/19
Agenda Item Type:  Consent Item
FMLA - Certified - Middle School - 8/20/19 to 10/4/19
Agenda Item Type:  Consent Item
Medical Leave - Support - Middle School - 8/20/19 to 11/11/19
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Item
Attachments:
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Superintendent's Services
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve a Memorandum of Understanding with the Oklahoma State Department of Education for the OTISS Implementation for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a Memorandum of Understanding with the Oklahoma State Department of Education for the OTISS Implementation for the 2019-2020 fiscal year. Passed with a motion by Julie Prox and a second by Lisa Kramer.
  • Amanda Stephens: Absent
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve an Underground Right-Of-Way Easement with East Central Oklahoma Electric Cooperative, Inc.
Agenda Item Type:  Action Item
Action(s):
Approval of an Underground Right-Of-Way Easement with East Central Oklahoma Electric Cooperative, Inc.on Harvard Avenue. Passed with a motion by Matt Dotson and a second by Julie Prox.
  • Amanda Stephens: Absent
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Rob Miller as the authorized representative of Bixby Public Schools and as such empowered to execute agreements on behalf of the District with the Oklahoma State Department of Education, the U.S. Department of Education and agencies which may be prerequisite to operation of State and Federal Programs.
Agenda Item Type:  Action Item
Action(s):
Approval of Rob Miller as the authorized representative of Bixby Public Schools and as such empowered to execute agreements on behalf of the District with the Oklahoma State Department of Education, the U.S. Department of Education and agencies which may be prerequisite to operation of State and Federal Programs. Passed with a motion by Julie Prox and a second by Lisa Kramer.
  • Amanda Stephens: Absent
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Memorandum of Understanding with Oklahoma University for Field Experience/Practicum/Internship for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a Memorandum of Understanding with Oklahoma University for Field Experience/Practicum/Internship for the 2019-2020 fiscal year. Passed with a motion by Lisa Kramer and a second by Julie Prox.
  • Amanda Stephens: Absent
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement with YMCA for the Pre-K program for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of tabling this item. Passed with a motion by Julie Prox and a second by Justin Cheatham.
  • Amanda Stephens: Absent
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a contract with Lighthouse Electric, LLC for alarm monitoring services for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with Lighthouse Electric, LLC for alarm monitoring services for the 2019-2020 fiscal year. Passed with a motion by Julie Prox and a second by Lisa Kramer.
  • Amanda Stephens: Absent
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a service agreement with Lighthouse Electric, LLC. fire alarm monitoring for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a service agreement with Lighthouse Electric, LLC. fire alarm monitoring for the 2019-2020 fiscal year. Passed with a motion by Julie Prox and a second by Lisa Kramer.
  • Amanda Stephens: Absent
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the employment of Stephen L. Smith Corporation as financial consultants to Bixby Public Schools for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the employment of Stephen L. Smith Corporation as financial consultants to Bixby Public Schools for the 2019-2020 fiscal year. Passed with a motion by Matt Dotson and a second by Justin Cheatham.
  • Amanda Stephens: Absent
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve closing Central Intermediates Accelerated Reader Activity Fund account and transferring the balance of $893.44 to Central Intermediates Miscellaneous account.
Agenda Item Type:  Action Item
Action(s):
Approval of closing Central Intermediates Accelerated Reader Activity Fund account and transferring the balance of $893.44 to Central Intermediates Miscellaneous account. Passed with a motion by Julie Prox and a second by Lisa Kramer.
  • Amanda Stephens: Absent
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma. Passed with a motion by Matt Dotson and a second by Lisa Kramer.
  • Amanda Stephens: Absent
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
No Action(s) have been added to this Agenda Item.
Executive Session
Agenda Item Type:  Action Item
Discussion, consideration and vote to go or not to go into executive session to discuss the negotiations proceedings with the BEA (25 O.S. Sec. 307 (B)(2)).
Agenda Item Type:  Action Item
Action(s):
At p.m. approval of not going into executive session to discuss the negotiations proceedings with the BEA per Oklahoma Statutes. Passed with a motion by Lisa Kramer and a second by Julie Prox.
  • Amanda Stephens: Absent
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
Superintendent's Services (Part 2)
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve a master contract and teacher salary scale step increase with the Bixby Education Association for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a master contract and teacher salary scale step increase with the Bixby Education Association for the 2019-2020 fiscal year Passed with a motion by Julie Prox and a second by Matt Dotson.
  • Amanda Stephens: Absent
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the revised Support Salary Scales for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the revised Support Salary Scale for the 2019-2020 fiscal year Passed with a motion by Lisa Kramer and a second by Matt Dotson.
  • Amanda Stephens: Absent
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
No Action(s) have been added to this Agenda Item.
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 7:47 p.m. approval to adjourn. Passed with a motion by Lisa Kramer and a second by Julie Prox.
  • Amanda Stephens: Absent
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
No Action(s) have been added to this Agenda Item.
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