August 8, 2019 at 6:00 PM - Bixby Board of Education Regular Meeting 1

Call Meeting to Order/Roll Call

Superintendent's Reports

Superintendent's Update

• Terry Stover, Community Care Employee Assistance Program (EAP)
• David Peters, Day Break
• 2019 OSTP Results Overview
• Vaping Awareness Campaign
• Upcoming Events

Facilities Update

Monthly Budget Report

Comments from the Floor

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes.

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #4.1-4.20. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of July 18, 2019 Regularly Scheduled Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances for FY 2020 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, Bond Funds 31-39 and Lease Purchase Orders per attached encumbrance registers

Approval of Memorandum of Understanding with Dayspring Community Services for the 2019-2020 fiscal year

Approval of an Agreement with Public Consulting Group, Inc. and the Oklahoma State Department of Education for the Oklahoma Health Care Authority Medicaid School-Based Health Services Program for the 2019-2020 fiscal year.

Approval of the renewal of an agreement with the Oklahoma Department of Career and Technology Education contract for Secondary Career and Technology Education Programs for the 2019-2020 fiscal year

Approval of Helen Hurst as the Child Nutrition authorized representative with the Oklahoma State Department of Education for the 2019-2020 fiscal year

Approval of a Memorandum of Understanding with the YMCA of Greater Tulsa for the Go Club for the 2019-2020 fiscal year

Approval of a Memorandum of Understanding with The Bridges Foundation for the 2019-2020 fiscal year

Approval of VerHoef Information Sources for background screening for the 2019-2020 fiscal year

Approval of American Checked Inc. contract for background screening for the 2019-2020 fiscal year

Approval of Bixby Bands request to participate in the National Marching Competition in St. Louis, MO on October 18-20, 2019

Approval of FFA request to attend the National FFA Convention in Indianapolis, Indiana on October 30,2019 to November 1, 2019

FMLA - Support - Central Intermediate - 9/6/19 to 11/11/19

Medical Leave - Support - Northeast E & I - 10/20/19 to 12/10/19

FMLA - Certified - High School - 10/7/19 to 12/6/19

FMLA - Certified - Middle School - 8/20/19 to 10/4/19

Medical Leave - Support - Middle School - 8/20/19 to 11/11/19

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Superintendent's Services

Discussion, consideration and vote to approve or not to approve a Memorandum of Understanding with the Oklahoma State Department of Education for the OTISS Implementation for the 2019-2020 fiscal year.

Discussion, consideration and vote to approve or not to approve an Underground Right-Of-Way Easement with East Central Oklahoma Electric Cooperative, Inc.

Discussion, consideration and vote to approve or not to approve Rob Miller as the authorized representative of Bixby Public Schools and as such empowered to execute agreements on behalf of the District with the Oklahoma State Department of Education, the U.S. Department of Education and agencies which may be prerequisite to operation of State and Federal Programs.

Discussion, consideration and vote to approve or not to approve a Memorandum of Understanding with Oklahoma University for Field Experience/Practicum/Internship for the 2019-2020 fiscal year.

Discussion, consideration and vote to approve or not to approve an agreement with YMCA for the Pre-K program for the 2019-2020 fiscal year.

Discussion, consideration and vote to approve or not to approve a contract with Lighthouse Electric, LLC for alarm monitoring services for the 2019-2020 fiscal year.

Discussion, consideration and vote to approve or not to approve a service agreement with Lighthouse Electric, LLC. fire alarm monitoring for the 2019-2020 fiscal year.

Discussion, consideration and vote to approve or not to approve the employment of Stephen L. Smith Corporation as financial consultants to Bixby Public Schools for the 2019-2020 fiscal year.

Discussion, consideration and vote to approve or not to approve closing Central Intermediates Accelerated Reader Activity Fund account and transferring the balance of $893.44 to Central Intermediates Miscellaneous account.

Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma.

Executive Session

Discussion, consideration and vote to go or not to go into executive session to discuss the negotiations proceedings with the BEA (25 O.S. Sec. 307 (B)(2)).

Vote to acknowledge return to open session.

Statement by Board president of executive session minutes.

Superintendent's Services (Part 2)

Discussion, consideration and vote to approve or not to approve a master contract and teacher salary scale step increase with the Bixby Education Association for the 2019-2020 fiscal year.

Discussion, consideration and vote to approve or not to approve the revised Support Salary Scales for the 2019-2020 fiscal year.

New Business

Vote to adjourn