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April 8, 2021 at 6:00 PM - Bixby Board of Education Regular Meeting

Minutes
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Administer the Oath of Office to Julie Prox, Board of Education Seat #1
Agenda Item Type:  Procedural Item
Attachments: (1)
Election of Board of Education Officers
Agenda Item Type:  Action Item
Action(s):
Approval of Amanda Stephens as President of the Board of Education Passed with a motion by Julie Prox and a second by Justin Cheatham.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
Approval of Matt Dotson as Board of Education Vice President Passed with a motion by Amanda Stephens and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
Approval of Justin Cheatham as Clerk of the Board of Education Passed with a motion by Matt Dotson and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Reports to The Board
Agenda Item Type:  Information Item
Special Recognition
Agenda Item Type:  Information Item
Spartan Coin of Excellence
  • All-State Girls Basketball - Kate Bradley
  • All-State Boys Basketball - Xavier Glenn
  • State Champions Boys Wrestling - Zach Blankenship, Clay Giddens-Buttram, and Jersey Robb
Agenda Item Type:  Action Item
Recognition of Site Support Employees of the Year
Agenda Item Type:  Information Item
Superintendent's Report - Rob Miller
Agenda Item Type:  Action Item
Facilities and Operations Update - Gabe Hayes
Agenda Item Type:  Information Item
Monthly Budget Report - Mike Anthony
Agenda Item Type:  Information Item
Comments from the Public
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #6.1-6.13. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Agenda Items #6.1-6.13 as presented. Passed with a motion by Julie Prox and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of March 11, 2021 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments: (1)
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders for FY 2021 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers
Agenda Item Type:  Consent Agenda
Approval for renewal of a contract with Mobilemind for the 2021-2022 fiscal year at a cost of $6,300.00
Agenda Item Type:  Consent Item
FMLA - Certified - Virtual (SCA) - 4/12/21-5/26/21
Agenda Item Type:  Consent Item
FMLA - Support - District - 4/12/21-5/24/21 
Agenda Item Type:  Consent Item
FMLA - Certified - High School - 3/23/21-5/26/21
Agenda Item Type:  Consent Item
FMLA - Support - Administration - 47/23/21-6/4/21 
Agenda Item Type:  Consent Item
FMLA - Certified - Central Elementary - 2/24/21-4/17/21
Agenda Item Type:  Consent Item
FMLA - Certified - Learning Center - 4/12/21-5/7/21
Agenda Item Type:  Consent Item
FMLA - Certified - Central Intermediate - 4/2/21-4/23/21
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments: (1)
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments: (1)
Finance
Agenda Item Type:  Action Item
Board to consider and take possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time and place of the bond sale.
Agenda Item Type:  Action Item
Action(s):
Item tabled Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $17,825,000 General Obligation Combined Purpose Bonds of this School District, and designating Phillips Murrah P.C., as bond counsel for this issuance of bonds.
Agenda Item Type:  Action Item
Action(s):
Approval of setting May 18, 2021 for a Special Meeting at the Bixby Administrative Center for the sale of the $17,825,000 General Obligation Combined Purpose Bonds of Bixby Public Schools and designating Phillips Murrah P.C. as bond counsel for this issuance of bonds Passed with a motion by Amanda Stephens and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the 2021-2022 Application for Temporary Appropriations as prepared by Jenkins & Kemper.
Agenda Item Type:  Action Item
Action(s):
Approval of the 2021-2022 Application for Temporary Appropriations as prepared by Jenkins & Kemper. Passed with a motion by Matt Dotson and a second by Justin Cheatham.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Form 307 - Request for Approval of State Aid and/or Federal Funds for Schools - General Fund, in the amount of $3,698,378.25.
Agenda Item Type:  Action Item
Action(s):
Approval of the Form 307 - Request for Approval of State Aid and/or Federal Funds for Schools - General Fund, in the amount of $3,698,378.25. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Teaching and Learning - no items this month
Agenda Item Type:  Action Item
Operations
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve a Staffing Agreement with Drake Nelson, LLC for the 2020-2021 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a Staffing Agreement with Drake Nelson, LLC for custodians for the 2020-2021 fiscal year. Passed with a motion by Tristy Fryer and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Service Client Agreement with Vector Solutions K-12 Education for the Transportation Department SafeSchools Training. 
Agenda Item Type:  Action Item
Action(s):
Approval of a Service Client Agreement with Vector Solutions K-12 Education for the Transportation Department SafeSchools Training. Passed with a motion by Julie Prox and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement with Cooking for Kids for Culinary Training for School Nutrition Professionals in June and/or July, 2021.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement with Cooking for Kids for Culinary Training for School Nutrition Professionals in June and/or July, 2021. Passed with a motion by Amanda Stephens and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, considerations, and vote to approve or not to approve a contract with PHD Security for overnight security and surveillance services for Bixby Public Schools.
Agenda Item Type:  Action Item
Action(s):
Approval of tabling this item Passed with a motion by Amanda Stephens and a second by Justin Cheatham.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement with Mabee Center for the 2021 Graduation.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement with Mabee Center for the 2021 Graduation at a cost of $24,185.00. Passed with a motion by Amanda Stephens and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of in accordance to Oklahoma Statutes.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring items as surplus to be disposed of in accordance to Oklahoma Statutes. Passed with a motion by Julie Prox and a second by Justin Cheatham.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Human Resources
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve the appointment of the Board's Negotiations Team for the 2021-2022 fiscal year with regard to collective bargaining with the Bixby Education Association.
Agenda Item Type:  Action Item
Action(s):
Approval of the appointment of the Board's Negotiations Team as presented for the 2021-2022 fiscal year with regard to collective bargaining with the Bixby Education Association. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve entering into negotiations with the Bixby Education Association for the 2021-2022 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of entering into negotiations with the Bixby Education Association for the 2021-2022 fiscal year. Passed with a motion by Matt Dotson and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Miscellaneous
Agenda Item Type:  Action Item
Motion, discussion and vote to authorize or not to authorize the school district’s attorney, in consultation with the Superintendent of Schools, to initiate legal action against the Oklahoma State Board of Education (“Board”) to address the equalization of funding as set forth in the Board’s Resolution approved at the Board’s special meeting on March 25, 2021.
Agenda Item Type:  Action Item
Action(s):
Approval of authorizing the school district's attorney, in consultation with the Superintendent of Schools, to initiate legal action against the Oklahoma State Board of Education ("Board") to address the equalization of funding as set forth in the Board's Resolution approved at the Board's special meeting on March 25, 2021. Passed with a motion by Tristy Fryer and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to go or not to go into executive session to discuss the employment of Certified Teachers and Certified Administrators and Directors subject to assignment by the Superintendent for the 2021-2022 fiscal year per Attachments "A" and "B", respectively 25 O.S. Sec. 307 (B)(1)(7)). 
Agenda Item Type:  Action Item
Action(s):
At 8:35 p.m. approval of going into executive session to discuss the employment of Certified Teachers and Certified Administrators and Directors subject to assignment by the Superintendent for the 2021-2022 fiscal year per Attachments "A" and "B", respectively 25 O.S. Sec. 307 (B)(1)(7)). Passed with a motion by Julie Prox and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Action(s):
At 9:58 p.m. approval to return to open session Passed with a motion by Julie Prox and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
Human Resources
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve the employment of those Certified Teachers subject to assignment by the Superintendent for the 2021-2022 fiscal year per Attachment "A".
Agenda Item Type:  Action Item
Action(s):
Approval of the employment of those Certified Teachers subject to assignment by the Superintendent for the 2021-2022 fiscal year per Attachment "A". Passed with a motion by Julie Prox and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
Discussion, consideration, and vote to approve or not to approve the employment of Certified Administrators and Directors subject to assignment by the Superintendent for the 2021-2022 fiscal year per Attachment "B".
Agenda Item Type:  Action Item
Action(s):
Approval of the employment of Certified Administrators and Directors subject to assignment by the Superintendent for the 2021-2022 fiscal year per Attachment "B". Passed with a motion by Tristy Fryer and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 9:59 p.m. approval to adjourn Passed with a motion by Julie Prox and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
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