Public Meeting Minutes: July 18, 2019 at 6:00 PM - Bixby Board of Education Regular Meeting 1

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July 18, 2019 at 6:00 PM - Bixby Board of Education Regular Meeting 1 Minutes

July 18, 2019 at 6:00 PM - Bixby Board of Education Regular Meeting 1
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Superintendent's Reports
Agenda Item Type:  Information Item
Facilities Update
Agenda Item Type:  Information Item
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #4.1-4.15. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Items 4.1-4.15 as presented Passed with a motion by Lisa Kramer and a second by Matt Dotson.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of June 13, 2019 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Minutes of June 24, 2019 Special Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders for FY 2020 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers
Agenda Item Type:  Consent Agenda
Approval of Bixby Public Schools Handbooks as presented for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
Approval of the Tulsa Community College Memorandum of Understanding for Concurrent Enrollment for the 2019-2020 fiscal year.
Agenda Item Type:  Consent Agenda
Approval of Tulsa Community College Memorandum of Understanding for the Dual Credit to College Degree program for the 2019-2020 fiscal year.
Agenda Item Type:  Consent Item
Approval of the ImpactTulsa Memorandum of Understanding for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
Approval of an agreement with Instructure, Inc. at a cost of $24,087.50 for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
FMLA - Certified - Northeast - 9/13/2019 to 11/1/2019
Agenda Item Type:  Consent Item
FMLA - Certified - Central Elementary - 10/28/2019 to 1/03/2020
Agenda Item Type:  Consent Item
FMLA - Certified - Administration - 7/17/2019 to 7/31/2019
Agenda Item Type:  Consent Item
FMLA - Certified - Northeast - 9/18/2019 to 11/22/2019
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Superintendent's Services
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve to adopt the Resolution to Endorse the CCOSA Blended/Virtual Learning Framework that includes standards for high quality blended and virtual education, and to utilize the tenets of the Framework in the development of new blended/virtual learning opportunities, or in the assessment of existing blended/virtual learning programs.
Agenda Item Type:  Action Item
Action(s):
Approval to adopt the Resolution to Endorse the CCOSA Blended/Virtual Learning Framework that includes standards for high quality blended and virtual education, and to utilize the tenets of the Framework in the development of new blended/virtual learning opportunities, or in the assessment of existing blended/virtual learning programs. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Rob Miller and Lydia Wilson as the Title IX Coordinators for Bixby Public Schools for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of Rob Miller and Lydia Wilson as the Title IX Coordinators for Bixby Public Schools for the 2019-2020 fiscal year. Passed with a motion by Julie Prox and a second by Matt Dotson.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement with PowerSchool at a cost of $86,766.22 for services for the 2019-2020 fiscal year. 
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement with PowerSchool at a cost of $86,766.22 for services for the 2019-2020 fiscal year. Passed with a motion by Amanda Stephens and a second by Lisa Kramer.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement with Remind 101, Inc. for messaging services at a cost of $21,450.00 for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement with Remind 101, Inc. for messaging services at a cost of $21,450.00 for the 2019-2020 fiscal year. Passed with a motion by Lisa Kramer and a second by Matt Dotson.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a CIPA compliant internet content filtering for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a CIPA compliant internet content filtering with Securely for the 2019-2020 fiscal year. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Student Transportation Contract with Tulsa Tech for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a Student Transportation Contract with Tulsa Tech for the 2019-2020 fiscal year. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy 2116A Medical Marijuana, Hemp & Cannabidiol (CBD). 
Agenda Item Type:  Action Item
Action(s):
Approval of revised revised Policy 2116A Medical Marijuana, Hemp & Cannabidiol (CBD). Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy 3116 Concurrent Enrollment for High School Students.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 3116 Concurrent Enrollment for High School Students. Passed with a motion by Julie Prox and a second by Amanda Stephens.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy 3119 Recognition of High School Students for Academic Achievement.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 3119 Recognition of High School Students for Academic Achievement. Passed with a motion by Matt Dotson and a second by Lisa Kramer.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve revised Policy 3120 Report Cards.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 3120 Report Cards. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy 3122 Proficiency Based Promotions.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 3122 Proficiency Based Promotions. Passed with a motion by Julie Prox and a second by Lisa Kramer.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the deletion of Policy 3125 Eligibility Requirements for Organizational Queens, Attendants, and Escorts.
Agenda Item Type:  Action Item
Action(s):
Approval of the deletion of Policy 3125 Eligibility Requirements for Organizational Queens, Attendants, and Escorts. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the deletion of Policy 3117 Promotion and Retention.
Agenda Item Type:  Action Item
Action(s):
Approval of the deletion of Policy 3117 Promotion and Retention. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy 3126 Promotion and Retention.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 3126 Promotion and Retention. Passed with a motion by Amanda Stephens and a second by Lisa Kramer.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy 3127 Graduation Requirements.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 3127 Graduation Requirements. Passed with a motion by Lisa Kramer and a second by Matt Dotson.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy 3133 Reading Sufficiency Act Testing and Procedures.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 3133 Reading Sufficiency Act Testing and Procedures. Passed with a motion by Lisa Kramer and a second by Amanda Stephens.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy 3134 Oklahoma School Testing Program - Parent /Student Opt Out.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 3134 Oklahoma School Testing Program -Parent/Student Opt Out. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy 4136 Leave Sharing Bank.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 4136 Leave Sharing Bank. Passed with a motion by Amanda Stephens and a second by Lisa Kramer.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy 5112 Parent Right-To-Know Policy.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 5112 Parent Right-To-Know Policy. Passed with a motion by Matt Dotson and a second by Julie Prox.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy 6122 Safe School and Healthy & Fit Advisory Committees.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 6122 Safe School and Healthy & Fit Advisory Committees. Passed with a motion by Julie Prox and a second by Matt Dotson.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy 6128 Tobacco Use.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 6128 Tobacco Use. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for district-wide pest control services for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of as the lowest responsible bidder for district-wide pest control services for the 2019-2020 fiscal year. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for district-wide trash services for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of American Waste as the lowest responsible bidder for district-wide trash services at a cost of $____56,660.00_for the 2019-2020 fiscal year. Passed with a motion by Amanda Stephens and a second by Lisa Kramer.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for the Elevator Service Contract for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of as the lowest responsible bidder for the Elevator Service Contract at a cost of $_____for the 2019-2020 fiscal year. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a reimbursement agreement between the General Fund and the Child Nutrition Fund for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a reimbursement agreement in the amount of $1,200,000______ between the General Fund and the Child Nutrition Fund for the 2019-2020 fiscal year. Passed with a motion by Matt Dotson and a second by Lisa Kramer.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidders for Milk and Dairy products for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of Hiland Dairy as the lowest responsible bidders for Milk and Dairy products for the 2019-2020 fiscal year. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for Pizza for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of Mazzio's as the lowest responsible bidder for Pizza for the 2019-2020 fiscal year. Passed with a motion by Amanda Stephens and a second by Lisa Kramer.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for Bread products for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of Harris Bakery as the lowest responsible bidder for Bread products for the 2019-2020 fiscal year. Passed with a motion by Amanda Stephens and a second by Lisa Kramer.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for the Child Nutrition pest control services for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of Superior Termite and Pest Control the lowest responsible bidder for the Child Nutrition pest control services for the 2019-2020 fiscal year. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for Produce for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of Buddy's Produce as the lowest responsible bidder for Produce for the 2019-2020 fiscal year. Passed with a motion by Lisa Kramer and a second by Amanda Stephens.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Superintendent's Contract for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Superintendent's Contract as presented for the 2019-2020 fiscal year. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to go or not to go into executive session to discuss the negotiations proceedings with the BEA (25 O.S. Sec. 307 (B)(2)).
Agenda Item Type:  Action Item
Action(s):
At 7:32 p.m. approval to adjourn to go to Executive Session to discuss negotiations with the BEA Passed with a motion by Julie Prox and a second by Lisa Kramer.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
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