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February 11, 2021 at 6:00 PM - Bixby Board of Education Regular Meeting

Minutes
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Reports to The Board
Agenda Item Type:  Information Item
Special Recognition - This item was moved to the end of the meeting
Agenda Item Type:  Information Item
COVID-19 Update - Update and discussion among Board members, Superintendent, and District Staff regarding COVID-19, to include current state and local data and information along with possible implications on school safety, operations, and learning during the pandemic.
Agenda Item Type:  Action Item
Superintendent's Report - Rob Miller
Agenda Item Type:  Action Item
Facilities and Operations Update - Gabe Hayes
Agenda Item Type:  Information Item
Monthly Budget Report - Mike Anthony
Agenda Item Type:  Information Item
Comments from the Public
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #4.1-4.7. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Items 4.1-4.7 as presented Passed with a motion by Amanda Stephens and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of January 14, 2021 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments: (1)
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders for FY 2021 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers
Agenda Item Type:  Consent Agenda
Approval of the contract with Municipal Accounting Systems Inc at a cost of $20,400 for the 2021-2022 fiscal year
Agenda Item Type:  Consent Item
Approval of a modified contract with A New Leaf for student transition services for the remainder of the 2020-2021 fiscal year
Agenda Item Type:  Action Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments: (1)
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments: (1)
Finance
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve a contract with Jenkins & Kemper CPA for the 2020-2021 fiscal year audit and 2021-2022 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with Jenkins & Kemper CPA for the 2020-2021 fiscal year audit and 2021-2022 fiscal year Passed with a motion by Julie Prox and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Teaching and Learning - No items this month
Agenda Item Type:  Action Item
Operations
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve an agreement with Employee Evaluation Systems, Inc. for the McREL and SEES programs for the 2021-2022 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement with Employee Evaluation Systems, Inc. for the McRel and SEES programs for the 2021-2022 fiscal year Passed with a motion by Julie Prox and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an Affiliation Agreement with Lagniappe Wellness Dietetic Internship for the DI program for the 2021-2022 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of an Affiliation Agreement with Lagniappe Wellness Dietetic Internship for the DI program for the 2021-2022 fiscal year Passed with a motion by Amanda Stephens and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the agreement with CDW Government, LLC  for the E-Rate Program.
Agenda Item Type:  Action Item
Action(s):
Approval of the agreement with CDW Government, LLC for the E-Rate Program Passed with a motion by Julie Prox and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement with BTC for Fiber Optic Network for Internet sevices.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement with BTC for Fiber Optic Network for Internet services Passed with a motion by Amanda Stephens and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of in according to Oklahoma Statutes.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring items as surplus to be disposed of according to Oklahoma Statutes as presented Passed with a motion by Tristy Fryer and a second by Justin Cheatham.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Human Resources
Agenda Item Type:  Action Item
Discussion, consideration, and vote to approve or not to approve an amendment to the contract with ESS South Central for substitute services for fiscal year 2020-21.
Agenda Item Type:  Action Item
Action(s):
Approval of an amendment to the contract with ESS SouthCentral for substitute services for the fiscal year 2020-2021. Passed with a motion by Julie Prox and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
New Business
Agenda Item Type:  Action Item
Special Recognition - Bixby Board of Education Members - Moved from Item 2.1
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 7:30 p.m. approval to adjourn. Passed with a motion by Amanda Stephens and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
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