December 10, 2020 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call

Reports to the Board

Special Recognition

Community Partner Award - Jeepers Anonymous

Spartan Spirit Award - Bixby Elementary and Intermediate Music Teachers

Spartan Coin of Excellence - Oklahoma Junior High All-State Choir Selectees: Kara Kannady, Aubrey Turner, Emma Goff, and Elizabeth Wells

Spartan Coin of Excellence - Bixby HS Football Seniors and coaching staff

Superintendent's Report - Rob Miller

Operations Update - Gabe Hayes

Monthly Budget Report - Mike Anthony

Comments from the Public

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes.

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #4.1-4.10. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of November 16, 2020 Special Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2021 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, Bond-Lease Funds and Bond Funds 31-39 per attached encumbrance registers

Approval of a cheer fundraiser substitution for this fiscal year 2020-21

Approval of an agreement with Peachjar for the fiscal year 2020-21

Approval of resignation agreement with Jennifer Diggs

Medical Leave - Transportation - District - 9/30/20 to 1/3/21

Medical Leave - Child Nutrition - Middle School - 11/16/20 to 1/4/21

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Teaching and Learning

Discussion, consideration, and vote to approve or not to approve a change to the Bixby Public Schools 2020-2021 Academic Calendar.

Finance

Discussion, consideration and vote to approve or not to approve closing the Spartan Deli Activity Fund account and transferring the $2,245.69 balance to the High School Miscellaneous Activity Fund account.

Human Resources 

Discussion, consideration and vote to approve or not to approve employee group life insurance benefits.

District Services

Discussion, consideration and vote to approve or not to approve a facilities management portal agreement with Facilitron, Inc. for the 2020-2021 fiscal year.

Discussion, consideration and vote to approve or not to approve an additional contract with Entrust One Facility Services, Inc. for cleaning services at Central Elementary and West Intermediate beginning December 11, 2020 - May 29, 2021 at a cost of $78,806.74.

Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of according to Oklahoma Statutes.

Executive Session

Discussion, consideration and vote to go or not to go into executive session to discuss the Evaluation of the Superintendent (25 O.S. Sec. 307 (B)(1) and (B)(7)).

Vote to acknowledge return to open session.

Statement by Board president of executive session minutes.

New Business

Vote to adjourn