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December 10, 2020 at 6:00 PM - Bixby Board of Education Regular Meeting

Minutes
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Reports to the Board
Agenda Item Type:  Information Item
Special Recognition
Agenda Item Type:  Information Item
Community Partner Award - Jeepers Anonymous
Agenda Item Type:  Action Item
Spartan Spirit Award - Bixby Elementary and Intermediate Music Teachers
Agenda Item Type:  Action Item
Spartan Coin of Excellence - Oklahoma Junior High All-State Choir Selectees: Kara Kannady, Aubrey Turner, Emma Goff, and Elizabeth Wells
Agenda Item Type:  Action Item
Spartan Coin of Excellence - Bixby HS Football Seniors and coaching staff
Agenda Item Type:  Action Item
Superintendent's Report - Rob Miller
Agenda Item Type:  Action Item
Operations Update - Gabe Hayes
Agenda Item Type:  Information Item
Monthly Budget Report - Mike Anthony
Agenda Item Type:  Information Item
Comments from the Public
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #4.1-4.10. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Agenda Items #4.1-4.10 as presented Passed with a motion by Julie Prox and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of November 16, 2020 Special Board Meeting
Agenda Item Type:  Consent Agenda
Attachments: (1)
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders for FY 2021 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, Bond-Lease Funds and Bond Funds 31-39 per attached encumbrance registers
Agenda Item Type:  Consent Agenda
Approval of a cheer fundraiser substitution for this fiscal year 2020-21
Agenda Item Type:  Action Item
Approval of an agreement with Peachjar for the fiscal year 2020-21
Agenda Item Type:  Action Item
Approval of resignation agreement with Jennifer Diggs
Agenda Item Type:  Action Item
Medical Leave - Transportation - District - 9/30/20 to 1/3/21
Agenda Item Type:  Consent Item
Medical Leave - Child Nutrition - Middle School - 11/16/20 to 1/4/21
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments: (1)
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments: (1)
Teaching and Learning
Agenda Item Type:  Action Item
Discussion, consideration, and vote to approve or not to approve a change to the Bixby Public Schools 2020-2021 Academic Calendar.
Agenda Item Type:  Action Item
Action(s):
Approval of changing the Bixby Public Schools 2020-2021 Academic Calendar as follows: extension of the winter break through Friday, January 8, 2021, adding those days to the end of the school year, which will now be May 26, 2021 and moving the Professional Development Day from January 4, 2021 to April 5, 2021. Passed with a motion by Julie Prox and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Finance
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve closing the Spartan Deli Activity Fund account and transferring the $2,245.69 balance to the High School Miscellaneous Activity Fund account.
Agenda Item Type:  Action Item
Action(s):
Approval of closing the Spartan Deli Activity Fund account and transferring the $2,245.69 balance to the High School Miscellaneous Activity Fund account. Passed with a motion by Amanda Stephens and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Human Resources 
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve employee group life insurance benefits.
Agenda Item Type:  Action Item
Action(s):
Approval of the employee group life insurance benefits package with Prudential. Passed with a motion by Julie Prox and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
District Services
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve a facilities management portal agreement with Facilitron, Inc. for the 2020-2021 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a facilities management portal agreement with Facilitron, Inc. for the 2019-2020 fiscal year. There is no cost to the District. Passed with a motion by Matt Dotson and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an additional contract with Entrust One Facility Services, Inc. for cleaning services at Central Elementary and West Intermediate beginning December 11, 2020 - May 29, 2021 at a cost of $78,806.74.
Agenda Item Type:  Action Item
Action(s):
Approval of an additional contract with Entrust One Facility Services, Inc. for cleaning services at Central Elementary and West Intermediate beginning December 11, 2020 - May 29, 2021 at a cost of $78,806.74. Passed with a motion by Amanda Stephens and a second by Justin Cheatham.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of according to Oklahoma Statutes.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring Technology items as surplus to be disposed of according to Oklahoma Statutes. Passed with a motion by Julie Prox and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to go or not to go into executive session to discuss the Evaluation of the Superintendent (25 O.S. Sec. 307 (B)(1) and (B)(7)).
Agenda Item Type:  Action Item
Action(s):
At 8:36 p.m. approval of going into executive session to discuss the Evaluation of the Superintendent Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Action(s):
At 9:40 p.m. approval to return to open session Passed with a motion by Matt Dotson and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 9:41 p.m. approval to adjourn Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
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