November 16, 2020 at 6:00 PM - Bixby Board of Education Special Meeting

As required by Sec. 311, Title 25 of the Oklahoma Statutes, notice is hereby given the Board Education of Independent School District No.4, Tulsa County, Oklahoma, will hold a Special Meeting on Monday, November 16, 2020 at 6:00 p.m. at the BPS Administrative Center, 109 N. Armstrong, Bixby, OK.

Call meeting to Order/Roll Call

Reports to The Board

Special Recognition

Community Partner Award - ESS

Spartan Spirit Award - Bixby School Nurses

Spartan Coin of Excellence - Kate Bradley, All-State Softball, Oklahoma High School Fastpitch Softball Coaches Association

Spartan Coin of Excellence - Cayden Dawson, Cross Country

Spartan Coin of Excellence - Aubrey McNiel, National Merit Semifinalist

Superintendent's Report - Rob Miller

Facilities Update - Gabe Hayes

Budget and Finance Update - Mike Anthony

Special Education Update - Janice Rogers

Comments from the Public  -  None

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes.

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #5.1-5.10. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of October 8, 2020 Regularly Scheduled Board Meeting

Minutes of October 23, 2020 Special Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2021 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, Bond-Lease and Bond Funds 31-39 per attached encumbrance registers

Approval of an Independent Contractor Agreement with Prep Plus LLC for ACT preparation classes for the 2020-2021 fiscal year 

Approval of a contract renewal with Community Care Employee Assistance Program for the 2020-21 fiscal year.

Approval of a contract renewal with Intrado Communications for the 2020-21 fiscal year.

Report on the Annual State Department of Education evaluation of the Alternative Education Program

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Presentation of the 2019-2020 Audit by Jenkins & Kemper, CPAs. Information only. No action required by the Board of Education.

Teaching and Learning

Review of Comprehensive Exit Report and College Remediation Report. Information only. No action required by the Board of Education.

Discussion, consideration and vote to approve or not to approve a contract with the YWCA for Student Support Services.

District Services

Discussion, consideration and vote to approve or not to approve the Bixby Public Schools Board of Education Notice of Schedule of Regular Meetings for the Calendar Year 2021.

Discussion, consideration, and vote to approve or not to approve a Letter of Agreement with Hanover Research Council L.L.C. for research, data collection and analysis, and benchmarking associated with the Bixby High School Visioning Process. 

Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of according to Oklahoma Statutes.

Human Resources - No items this meeting

Vote to adjourn