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November 16, 2020 at 6:00 PM - Bixby Board of Education Special Meeting

Minutes
As required by Sec. 311, Title 25 of the Oklahoma Statutes, notice is hereby given the Board Education of Independent School District No.4, Tulsa County, Oklahoma, will hold a Special Meeting on Monday, November 16, 2020 at 6:00 p.m. at the BPS Administrative Center, 109 N. Armstrong, Bixby, OK.
Agenda Item Type:  Information Item
Call meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Reports to The Board
Agenda Item Type:  Information Item
Special Recognition
Agenda Item Type:  Information Item
Community Partner Award - ESS
Agenda Item Type:  Action Item
Spartan Spirit Award - Bixby School Nurses
Agenda Item Type:  Action Item
Spartan Coin of Excellence - Kate Bradley, All-State Softball, Oklahoma High School Fastpitch Softball Coaches Association
Agenda Item Type:  Action Item
Spartan Coin of Excellence - Cayden Dawson, Cross Country
Agenda Item Type:  Action Item
Spartan Coin of Excellence - Aubrey McNiel, National Merit Semifinalist
Agenda Item Type:  Action Item
Superintendent's Report - Rob Miller
Agenda Item Type:  Action Item
Facilities Update - Gabe Hayes
Agenda Item Type:  Information Item
Budget and Finance Update - Mike Anthony
Agenda Item Type:  Information Item
Special Education Update - Janice Rogers
Agenda Item Type:  Consent Item
Comments from the Public  -  None
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #5.1-5.10. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Agenda Items #5.1- 5.10. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.) Passed with a motion by Julie Prox and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of October 8, 2020 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments: (1)
Minutes of October 23, 2020 Special Board Meeting
Agenda Item Type:  Consent Agenda
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders for FY 2021 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, Bond-Lease and Bond Funds 31-39 per attached encumbrance registers
Agenda Item Type:  Consent Agenda
Approval of an Independent Contractor Agreement with Prep Plus LLC for ACT preparation classes for the 2020-2021 fiscal year 
Agenda Item Type:  Action Item
Approval of a contract renewal with Community Care Employee Assistance Program for the 2020-21 fiscal year.
Agenda Item Type:  Consent Item
Approval of a contract renewal with Intrado Communications for the 2020-21 fiscal year.
Agenda Item Type:  Action Item
Report on the Annual State Department of Education evaluation of the Alternative Education Program
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments: (1)
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments: (1)
Finance
Agenda Item Type:  Action Item
Presentation of the 2019-2020 Audit by Jenkins & Kemper, CPAs. Information only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Teaching and Learning
Agenda Item Type:  Action Item
Review of Comprehensive Exit Report and College Remediation Report. Information only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve a contract with the YWCA for Student Support Services.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with the YWCA for Student Support Services. Passed with a motion by Amanda Stephens and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
District Services
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve the Bixby Public Schools Board of Education Notice of Schedule of Regular Meetings for the Calendar Year 2021.
Agenda Item Type:  Action Item
Action(s):
Approval of the Bixby Public Schools Board of Education Notice of Schedule of Regular Meetings for the Calendar Year 2021. Passed with a motion by Julie Prox and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
Discussion, consideration, and vote to approve or not to approve a Letter of Agreement with Hanover Research Council L.L.C. for research, data collection and analysis, and benchmarking associated with the Bixby High School Visioning Process. 
Agenda Item Type:  Action Item
Action(s):
Approval of a Letter of Agreement with Hanover Research Council L.L.C. for research, data collection and analysis, and benchmarking associated with the Bixby High School Visioning Process. Passed with a motion by Amanda Stephens and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of according to Oklahoma Statutes.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring items as surplus to be disposed of according to Oklahoma Statutes. Passed with a motion by Julie Prox and a second by Justin Cheatham.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Human Resources - No items this meeting
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 7:53 p.m. approval of a motion to adjourn. Passed with a motion by Julie Prox and a second by Matt Dotson. Passed with a motion by Julie Prox and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
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