October 8, 2020 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call

Reports to The Board

Special Recognition

Spartan Spirit Award - Cheryl Wilkinson, Justin Brady, Cody Coonce, and Laura DeWoody

Superintendent's Report - Rob Miller

2.3 Operations Update - Gabe Hayes

Budget and Finance Update - Mike Anthony

Comments from the Public

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes.

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #4.1-4.15. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of September 10, 2020 Regularly Scheduled Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2021 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, Bond-Lease and Bond Funds 31-39 per attached encumbrance registers

Approval of the request to participate in the 2020-2021 Buy Bixby Program with the Bixby Metro Chamber

Approval of an agreement with Oklahoma Secondary School Activities Association for conducting a Pilot Cooperative Activities Program

FMLA - West Intermediate - Certified - 11/12/20 to 12/3/20

FMLA - North Elementary - Certified - 12/15/20 to 1/25/21

Medical Leave - Child Nutrition - Support - 9/15/20 to 2/11/21

FMLA - Transportation - Support - 9/16/20 to 10/7/20

Medical Leave - Child Nutrition - Support - 8/31/20 to 2/8/21

FMLA - High School - Certified - 9/8/20 to 12/31/20

Medical Leave - District - Support - 10/6/20 to 11/9/20

Medical Leave - Child Nutrition - Support - 8/26/20 to 1/8/21

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Discussion, consideration and vote to approve or not to approve an agreement with Mabrey Bank for sponsorship activities with Bixby Public Schools.

Discussion, consideration and vote to approve or not to approve updates to Activity Fundraisers for the 2020-2021 fiscal year.

Discussion, consideration and vote to approve or not to approve an activity fund account for the West Elementary PTO.

Discussion, consideration and vote to approve or not to approve an activity fund account for the West Intermediate PTO.

Teaching and Learning

Discussion, consideration, and vote to approve or not to approve a contract with Empower Academy for educational services. 

School Operations - No items this month

District Services

Discussion, consideration and vote to approve or not to approve an additional contract with Entrust One for cleaning services for the 2020-2021 fiscal year as presented.

Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of according to Oklahoma Statutes.

Human Resources

Discussion, consideration, and vote to approve or not to approve addenda with ESS for the 2020-21 fiscal year.

Discussion, consideration, and vote to approve or not to approve changes to School Board Policy 4104, Teacher Ethics.

Miscellaneous

Discussion, consideration, and vote to approve or not to approve a contingency fee agreement with the Frantz Law Group, APLC, to provide legal services in connection with pursuing claims for damages associated with JUUL and Electronic Cigarette (e-cigarette) litigation. 

Discussion, consideration and vote to approve or not to approve a resolution of the Bixby Board of Education to the Tulsa County Election Board calling for an annual school board election of member of Board of Education office, Number 1, which has a five-year term of office. Primary Election to be held at the regular voting places within Bixby School District on the 9th day of February, 2021, only if three or more candidates file for the position. General Election shall be held on April 6, 2021, under the following circumstances: if only two candidates file for the position scheduled to be on the ballot or for a position on the ballot for an unexpired term or if no candidates in the Board of Education Primary Election receives more than 50% of the votes cast. The polling places shall be open from 7:00 a.m. to 7:00 p.m.

New Business

Vote to adjourn