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October 8, 2020 at 6:00 PM - Bixby Board of Education Regular Meeting

Minutes
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Reports to The Board
Agenda Item Type:  Information Item
Special Recognition
Agenda Item Type:  Information Item
Spartan Spirit Award - Cheryl Wilkinson, Justin Brady, Cody Coonce, and Laura DeWoody
Agenda Item Type:  Action Item
Superintendent's Report - Rob Miller
Agenda Item Type:  Action Item
2.3 Operations Update - Gabe Hayes
Agenda Item Type:  Action Item
Budget and Finance Update - Mike Anthony
Agenda Item Type:  Information Item
Comments from the Public
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #4.1-4.15. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Agenda Items #4.1-4.15 as presented Passed with a motion by Amanda Stephens and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of September 10, 2020 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments: (1)
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders for FY 2021 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, Bond-Lease and Bond Funds 31-39 per attached encumbrance registers
Agenda Item Type:  Consent Agenda
Approval of the request to participate in the 2020-2021 Buy Bixby Program with the Bixby Metro Chamber
Agenda Item Type:  Consent Agenda
Approval of an agreement with Oklahoma Secondary School Activities Association for conducting a Pilot Cooperative Activities Program
Agenda Item Type:  Consent Item
FMLA - West Intermediate - Certified - 11/12/20 to 12/3/20
Agenda Item Type:  Consent Item
FMLA - North Elementary - Certified - 12/15/20 to 1/25/21
Agenda Item Type:  Consent Item
Medical Leave - Child Nutrition - Support - 9/15/20 to 2/11/21
Agenda Item Type:  Consent Item
FMLA - Transportation - Support - 9/16/20 to 10/7/20
Agenda Item Type:  Consent Item
Medical Leave - Child Nutrition - Support - 8/31/20 to 2/8/21
Agenda Item Type:  Consent Item
FMLA - High School - Certified - 9/8/20 to 12/31/20
Agenda Item Type:  Consent Item
Medical Leave - District - Support - 10/6/20 to 11/9/20
Agenda Item Type:  Consent Item
Medical Leave - Child Nutrition - Support - 8/26/20 to 1/8/21
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments: (1)
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments: (1)
Finance
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve an agreement with Mabrey Bank for sponsorship activities with Bixby Public Schools.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement with Mabrey Bank for sponsorship activities with Bixby Public Schools. Passed with a motion by Julie Prox and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve updates to Activity Fundraisers for the 2020-2021 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the updates to the Activity Fundraisers for the 2020-2021 fiscal year Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an activity fund account for the West Elementary PTO.
Agenda Item Type:  Action Item
Action(s):
Approval of an activity fund account for the West Elementary PTO Passed with a motion by Julie Prox and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an activity fund account for the West Intermediate PTO.
Agenda Item Type:  Action Item
Action(s):
Approval of an activity fund account for the West Intermediate PTO Passed with a motion by Amanda Stephens and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Teaching and Learning
Agenda Item Type:  Action Item
Action(s):
approval of a contract with Empower Academy for educational services Passed with a motion by Julie Prox and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration, and vote to approve or not to approve a contract with Empower Academy for educational services. 
Agenda Item Type:  Action Item
School Operations - No items this month
Agenda Item Type:  Action Item
District Services
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve an additional contract with Entrust One for cleaning services for the 2020-2021 fiscal year as presented.
Agenda Item Type:  Action Item
Action(s):
Approval of an additional contract with Entrust One for cleaning services for the 2020-2021 fiscal year as presented Passed with a motion by Tristy Fryer and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of according to Oklahoma Statutes.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring items as surplus to be disposed of according to Oklahoma Statutes as presented. Passed with a motion by Amanda Stephens and a second by Justin Cheatham.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Human Resources
Agenda Item Type:  Action Item
Discussion, consideration, and vote to approve or not to approve addenda with ESS for the 2020-21 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of addenda with ESS for the 2020-2021 fiscal year as presented Passed with a motion by Julie Prox and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (2)
Discussion, consideration, and vote to approve or not to approve changes to School Board Policy 4104, Teacher Ethics.
Agenda Item Type:  Action Item
Action(s):
Approval of the changes to School Board Policy 4104, Teacher Ethics Passed with a motion by Tristy Fryer and a second by Justin Cheatham.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
Miscellaneous
Agenda Item Type:  Action Item
Discussion, consideration, and vote to approve or not to approve a contingency fee agreement with the Frantz Law Group, APLC, to provide legal services in connection with pursuing claims for damages associated with JUUL and Electronic Cigarette (e-cigarette) litigation. 
Agenda Item Type:  Action Item
Action(s):
Approval of a contingency fee agreement with the Frantz Law Group, APLC, to provide legal services in connection with pursuing claims for damages associated with JUUL and Electronic Cigarette (e-cigarette) litigation. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (2)
Discussion, consideration and vote to approve or not to approve a resolution of the Bixby Board of Education to the Tulsa County Election Board calling for an annual school board election of member of Board of Education office, Number 1, which has a five-year term of office. Primary Election to be held at the regular voting places within Bixby School District on the 9th day of February, 2021, only if three or more candidates file for the position. General Election shall be held on April 6, 2021, under the following circumstances: if only two candidates file for the position scheduled to be on the ballot or for a position on the ballot for an unexpired term or if no candidates in the Board of Education Primary Election receives more than 50% of the votes cast. The polling places shall be open from 7:00 a.m. to 7:00 p.m.
Agenda Item Type:  Action Item
Action(s):
Approval of a resolution of the Bixby Board of Education to the Tulsa County Election Board calling for an annual school board election of member of Board of Education office, Number 1, which has a five-year term of office. Primary Election to be held at the regular voting places within Bixby School District on the 9th day of February, 2021, only if three or more candidates file for the position. General Election shall be held on April 6, 2021, under the following circumstances: if only two candidates file for the position scheduled to be on the ballot or for a position on the ballot for an unexpired tern or if no candidates in the Board of Education Primary Election receives more than 50% of the votes cast. The polling places shall be open from 7:00 a.m. to 7:00 p.m. Passed with a motion by Julie Prox and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 7:50 p.m. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
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