Public Meeting Minutes: June 13, 2019 at 6:00 PM - Bixby Board of Education Regular Meeting 1

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June 13, 2019 at 6:00 PM - Bixby Board of Education Regular Meeting 1 Minutes

June 13, 2019 at 6:00 PM - Bixby Board of Education Regular Meeting 1
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Superintendent's Reports
Agenda Item Type:  Information Item
Special Recognition
Agenda Item Type:  Information Item
Community Partner Award - Doc's Country Mart
Agenda Item Type:  Action Item
Spartan Spirit Award - Gabe Hayes, Director of Transportation
Agenda Item Type:  Action Item
Spartan Coin of Excellence - Kyle Peterson, OCA All-State Boy's Golf
Agenda Item Type:  Action Item
Superintendent's Report
Agenda Item Type:  Action Item
Facilities Update
Agenda Item Type:  Information Item
Monthly Budget Report
Agenda Item Type:  Information Item
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #4.1-4.37. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Agenda Items 4.1 to 4.37 as presented Passed with a motion by Julie Prox and a second by Amanda Stephens.
  • Matt Dotson: Absent
  • Lisa Kramer: Absent
  • Justin Cheatham: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of May 16, 2019 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders for FY 2019 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, Bond Funds 31-39 and Lease #14-15 per attached encumbrance registers
Agenda Item Type:  Consent Agenda
Renewal of appointment of Sherry McIntyre as School District Treasurer and Minutes Clerk for the 2019-2020 fiscal year
Agenda Item Type:  Action Item
Renewal of appointment of Melinda Weig as Assistant District Treasurer and Activity Fund Custodian for the 2019-2020 fiscal year
Agenda Item Type:  Action Item
Renewal of appointment of Maricela Hanseth as Encumbrance Clerk and Deputy Clerk of the Board for the 2019-2020 fiscal year
Agenda Item Type:  Action Item
Renewal of appointment of Karen Miller as Deputy Encumbrance Clerk for the 2019-2020 fiscal year
Agenda Item Type:  Action Item
Renewal of appointment of Terry Sorrells as Deputy Minutes Clerk for the 2019-2020 fiscal year
Agenda Item Type:  Action Item
Renewal of appointment of Debbie Hauser as Deputy Activity Fund Custodian for the 2019-2020 fiscal year
Agenda Item Type:  Action Item
Renewal of school picture contracts with Ruth Kelly and Legacy Studios for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
Renewal of yearbook contracts with Jostens and Legacy Studios for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
Agreement with Daybreak Family Services for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
Renewal of the contracts with Drugs of Abuse Testing Laboratory, Inc. (DATL) for the 2019-2020 fiscal year
Agenda Item Type:  Action Item
Memorandum of Understanding with Glenpool Schools for the JROTC Program for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
Great Expectations Proposal for the 2019-2020 fiscal year
Agenda Item Type:  Action Item
Agreement with the State of Oklahoma Department of Rehabilitation Services Transition School-To-Work: Work Study program for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
Agreement for Psychology services with Mary Catherine Corbell, LLC for the 2019-2020 fiscal year 
Agenda Item Type:  Consent Item
Agreement for Vision services with Cynthia Lumpkin,LLC for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
Agreement for Mobilized Vision Services for special education for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
Memorandum of Understanding with NSU for the Teacher Education Program for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
Memorandum of Understanding with NSU for Speech Pathologists for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
Agreement with Oklahoma State University for Field Clinical Experiences for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
Memorandum of Understanding with Tulsa Tech eSchool Network for the 2019-2020 fiscal year
Agenda Item Type:  Action Item
Memorandum of Understanding with Tulsa University for Clinical Rotation Program for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
Memorandum of Understanding with Tulsa University for Student Teaching and Speech-Language Pathology for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
Memorandum of Understanding with Luther College for Clinical Field Experience Program for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
SEES OKTLE renewal agreement for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
Agreement with Instructure for Canvas Cloud Subscription and Dashboard Maintenance for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
Memorandum of Understanding with Oklahoma Department of Career and Technology Education for the ACT WorkKeys Curriculum licenses and WorkKeys Assessments for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
Agreement with Tulsa Community College for the Teacher Education Program for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
E-rate Contract with CRW Consulting E-rate Services, LLC for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
Memorandum of Understanding with Spring Dental for preventative visual examination services for the 2019-2020 fiscal year 
Agenda Item Type:  Consent Item
Bixby Volleyball request to attend the team camp at Wichita State University in Wichita, Kansas on July 8-11, 2019
Agenda Item Type:  Consent Item
FMLA - Certified - Middle School - 7/15/19 to 10/15/19
Agenda Item Type:  Consent Item
FMLA - Certified - North Intermediate - 8/14/19 to 11/08/19
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Superintendent's Services
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve General Liability, Education Leaders Liability, Property and Casualty Insurance agreements for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of BancFirst Insurance Services, Inc. bid with OSIG for General Liability, Education Leaders Liability, Property and Casualty Insurance agreements for the 2019-2020 fiscal year at a cost of $458,802.00. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Matt Dotson: Absent
  • Lisa Kramer: Absent
  • Justin Cheatham: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Workers' Compensation Insurance for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of Oklahoma School Assurance Group bid of $90,000.00 for the Workers' Compensation Insurance for the 2019-2020 fiscal year. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Matt Dotson: Absent
  • Lisa Kramer: Absent
  • Justin Cheatham: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Superintendent Certification of Participation with CCOSA for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Superintendent Certification of Participation with CCOSA for the 2019-2020 fiscal year. Passed with a motion by Julie Prox and a second by Justin Cheatham.
  • Matt Dotson: Absent
  • Lisa Kramer: Absent
  • Justin Cheatham: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the appointment of a member of the BPS Board of Education as an OSSBA Legislative Liaison for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the appointment of Lisa Kramer as BPS Board of Education as an OSSBA Legislative Liaison for the 2019-2020 fiscal year. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Matt Dotson: Absent
  • Lisa Kramer: Absent
  • Justin Cheatham: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Gifted Educational Plan for Bixby Public Schools for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Gifted Educational Plan for Bixby Public Schools for the 2019-2020 fiscal year. Passed with a motion by Julie Prox and a second by Amanda Stephens.
  • Matt Dotson: Absent
  • Lisa Kramer: Absent
  • Justin Cheatham: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a contract with the City of Bixby for two School Resource Officers for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with the City of Bixby for two School Resource Officers for the 2019-2020 fiscal year at a cost of $128,628.13 Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Matt Dotson: Absent
  • Lisa Kramer: Absent
  • Justin Cheatham: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a contract with the City of Bixby for one School Resource Officer for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with the City of Bixby for one School Resource Officer for the 2019-2020 fiscal year at no cost to the district. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Matt Dotson: Absent
  • Lisa Kramer: Absent
  • Justin Cheatham: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Activity Fundraisers for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of Activity Fundraisers for the 2019-2020 fiscal year. Passed with a motion by Julie Prox and a second by Amanda Stephens.
  • Matt Dotson: Absent
  • Lisa Kramer: Absent
  • Justin Cheatham: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Bixby Public Schools 2020-2021 Academic Calendar.
Agenda Item Type:  Action Item
Action(s):
Approval of tabling the Bixby Public Schools 2020-2021 Academic Calendar. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Matt Dotson: Absent
  • Lisa Kramer: Absent
  • Justin Cheatham: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Bixby Public Schools Open Transfer List for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Bixby Public Schools Open Transfer List for the 2019-2020 fiscal year. Passed with a motion by Julie Prox and a second by Amanda Stephens.
  • Matt Dotson: Absent
  • Lisa Kramer: Absent
  • Justin Cheatham: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an easement agreement with Oklahoma Gas Electric Company.
Agenda Item Type:  Action Item
Action(s):
Approval of an easement agreement with Oklahoma Gas Electric Company. Passed with a motion by Justin Cheatham and a second by Julie Prox.
  • Matt Dotson: Absent
  • Lisa Kramer: Absent
  • Justin Cheatham: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Matt Dotson: Absent
  • Lisa Kramer: Absent
  • Justin Cheatham: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to go or not to go into executive session to discuss the Evaluation of the Superintendent (25 O.S. Sec. 307 (B)(1) and (B)(7)).
Agenda Item Type:  Action Item
Action(s):
At 7:14 p.m. approval of going into executive session to discuss the Evaluation of the Superintendent per Oklahoma Statutes Passed with a motion by Julie Prox and a second by Justin Cheatham.
  • Matt Dotson: Absent
  • Lisa Kramer: Absent
  • Justin Cheatham: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
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