Public Meeting Minutes: May 16, 2019 at 6:00 PM - Bixby Board of Education Regular Meeting 1

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May 16, 2019 at 6:00 PM - Bixby Board of Education Regular Meeting 1 Minutes

May 16, 2019 at 6:00 PM - Bixby Board of Education Regular Meeting 1
Call Meeting to Order/Roll Call - Pledge of Allegiance led by NEI students, Spencer Holley and Anna McNeese
Agenda Item Type:  Procedural Item
Superintendent's Reports
Agenda Item Type:  Information Item
Special Recognition
Agenda Item Type:  Information Item
Spartan Spirit Award - Michelle Sandoval, BHS Senior, Tomas Rivera Community Award
Agenda Item Type:  Action Item
Spartan Spirit Award - BHS Make A Wish Campaign - Alex Stork
Agenda Item Type:  Action Item
Spartan Coin of Excellence - Bixby Girls' Tennis Team
Agenda Item Type:  Action Item
Spartan Coin of Excellence - Cade Platt, National Merit Finalist
Agenda Item Type:  Action Item
Recognition of Select Finance Committee Members
Agenda Item Type:  Action Item
Recognition of Great Expectations (GE) District Model Status - Dr. Linda Dzialo and Rick Pierce
Agenda Item Type:  Action Item
Superintendent Update
Agenda Item Type:  Action Item
Facilities Update
Agenda Item Type:  Information Item
Monthly Budget Report
Agenda Item Type:  Information Item
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #4.1-4.16. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Items #4.1-4.16 as presented with the removal of Jennifer Churchill on Temporary Contracts Passed with a motion by Amanda Stephens and a second by Justin Cheatham.
  • Matt Dotson: Absent
  • Justin Cheatham: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of April 11, 2019 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Minutes of April 24, 2019 Special Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders for FY 2019 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers
Agenda Item Type:  Consent Agenda
Center Point Energy Services Agreement for gas delivery services for the 2019-2020 fiscal year
Agenda Item Type:  Action Item
Imperial Vending Service Contract for the 2019-2020 fiscal year
Agenda Item Type:  Consent Agenda
Approval of Wrestling Team request to attend the Team Camp in Lincoln, Nebraska on June 10-14, 2019
Agenda Item Type:  Action Item
Approval of Girls Basketball request to attend the Team Camp Competition in Bolivar, Missouri on June 13-15, 2019 
Agenda Item Type:  Action Item
Approval of Drama and Debate request to attend the National Speech and Debate Association National Tournament in Dallas, Texas on June 16-21, 2019
Agenda Item Type:  Action Item
Approval of Softball request to attend the Varsity Softball Tournament in St. Louis, Missouri on August 29-31, 2019
Agenda Item Type:  Consent Item
Renewal of the OSSBA membership for the 2019-2020 fiscal year
Agenda Item Type:  Action Item
Renewal of the Unemployment Service Agreement with OSSBA for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
FMLA - Certified - Central Intermediate - 3/26/19 to 6/10/19
Agenda Item Type:  Consent Item
Medical Leave - Support - NEEI - 3/15/19 to 6/15/19
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Superintendent's Services
Agenda Item Type:  Action Item
Summary Report from Kathleen Kennedy, Center for Communication and Engagement, on BPS Community Engagement Forums conducted in 2018-2019. No action required by the Board of Education. 
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve a contract with Education Solutions Services for substitutes for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with Education Solutions Services for substitutes for the 2019-2020 fiscal year. Passed with a motion by Julie Prox and a second by Lisa Kramer.
  • Matt Dotson: Absent
  • Justin Cheatham: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the HVAC bid package and adjustment to the Guaranteed Maximum Price for the Bixby High School Pool Renovation Project.  
Agenda Item Type:  Action Item
Action(s):
Approval of the HVAC bid package with Vickrey Heat & Air at a cost of $299,856 and adjustment to the Guaranteed Maximum Price for a total of $1,443,607 for the Bixby High School Pool Renovation Project. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Matt Dotson: Absent
  • Justin Cheatham: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the purchase of a Blue Bird Type D Route Bus from Ross Transportation at a cost of $101,432.
Agenda Item Type:  Action Item
Action(s):
Approval of the purchase of a Blue Bird Type D Route Bus from Ross Transportation at a cost of $101,432. Passed with a motion by Lisa Kramer and a second by Julie Prox.
  • Matt Dotson: Absent
  • Justin Cheatham: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Child Nutrition Summer Food Program.
Agenda Item Type:  Action Item
Action(s):
Approval of the Child Nutrition Summer Food Program and contracts. Passed with a motion by Julie Prox and a second by Lisa Kramer.
  • Matt Dotson: Absent
  • Justin Cheatham: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the following Activity Fund Accounts for Northeast Intermediate:  Yearbook, Hospitality, Miscellaneous, Vocal Music, Honor Society and PTO.
Agenda Item Type:  Action Item
Action(s):
Approval of the following Activity Fund Accounts for Northeast Intermediate:  Yearbook, Hospitality, Miscellaneous, Vocal Music, Honor Society and PTO. Passed with a motion by Amanda Stephens and a second by Lisa Kramer.
  • Matt Dotson: Absent
  • Justin Cheatham: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of per Oklahoma Statutes.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring items as surplus to be disposed of per Oklahoma Statutes as presented. Passed with a motion by Lisa Kramer and a second by Julie Prox.
  • Matt Dotson: Absent
  • Justin Cheatham: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to go or not to go into executive session to discuss the employment of Support Personnel, Administrators and Directors for the 2019-2020 fiscal year (25 O.S. Sec. 307(B)(1)(7)).
Agenda Item Type:  Action Item
Action(s):
At 8:30 p.m. approval of going into executive session to discuss the employment of Support Personnel, Administrators and Directors for the 2019-2020 fiscal year per Oklahoma Statutes. Passed with a motion by Lisa Kramer and a second by Amanda Stephens.
  • Matt Dotson: Absent
  • Justin Cheatham: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Action(s):
At 9 p.m. approval to return to open session. Passed with a motion by Lisa Kramer and a second by Julie Prox.
  • Matt Dotson: Yea
  • Justin Cheatham: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
Superintendent's Services (Part Two)
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve the employment of Support Personnel subject to assignment by the Superintendent for the 2019-2020 fiscal year per Attachment "A".
Agenda Item Type:  Action Item
Action(s):
Approval of the employment of Support Personnel subject to assignment by the Superintendent for the 2019-2020 fiscal year per Attachment "A". Passed with a motion by Julie Prox and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the employment of Certified Administrators and Directors subject to assignment by the Superintendent for the 2019-2020 fiscal year per Attachment "B".
Agenda Item Type:  Action Item
Action(s):
Approval of the employment of Certified Administrators and Directors subject to assignment by the Superintendent for the 2019-2020 fiscal year per Attachment "B". Passed with a motion by Matt Dotson and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 9:33 p.m. approval of adjourning. Passed with a motion by Julie Prox and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
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