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April 11, 2019 at 6:00 PM - Bixby Board of Education Regular Meeting 1

Minutes
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Administer the Oath of Office to Justin Cheatham, Board of Education Seat #4 (five-year term).
Agenda Item Type:  Action Item
Administer the Oath of Office to Matt Dotson, Board of Education Seat #3 (four-year term).
Agenda Item Type:  Action Item
Election of Board of Education Officers
Agenda Item Type:  Action Item
Action(s):
Approval of Amanda Stephens as Board President Passed with a motion by Julie Prox and a second by Lisa Kramer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
Approval of Julie Prox as Board Vice President Passed with a motion by Amanda Stephens and a second by Lisa Kramer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
Approval of Matt Dotson as Board Clerk Passed with a motion by Lisa Kramer and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Superintendent's Reports
Agenda Item Type:  Information Item
Special Recognition
Agenda Item Type:  Information Item
Community Partner Award - Link Gotcher, Tulsa Hyundai
Agenda Item Type:  Action Item
Spartan Spirit Award - Zach Swaim and Connor Colvin
Agenda Item Type:  Action Item
Spartan Coin of Excellence - Bixby MCJROTC, Drill State Championship;  Kayley Henderson, Bixby Swim Team; Olivia Rahal, State Superintendent Awards for Arts Excellence.
Agenda Item Type:  Action Item
Superintendent's Update
Agenda Item Type:  Action Item
Facilities Update
Agenda Item Type:  Information Item
Monthly Budget Report
Agenda Item Type:  Information Item
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #4.1-4.9. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Agenda Items 4.1 to 4.9 as presented. Passed with a motion by Julie Prox and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of March 14, 2019 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders for FY 2019 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, Bond Funds 31-39, and Bond-Lease Funds per attached encumbrance registers
Agenda Item Type:  Consent Agenda
Middle School Art request to attend a private tour of Crystal Bridges Museum of American Art in Bentonville, Arkansas on April 18, 2019
Agenda Item Type:  Consent Item
Middle School Choir request to attend the Festival of Music contest at Worlds of Fun in Kansas City, Missouri on April 27, 2019
Agenda Item Type:  Consent Item
Medical Leave - Support - NEEI - 4/22/19 to 5/13/19
Agenda Item Type:  Consent Item
FMLA Extension - Certified - CI - 2/23/19 to 5/23/19
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Superintendent's Services
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve the 2019-2020 Application for Temporary Appropriations prepared by Jenkins & Kemper.
Agenda Item Type:  Action Item
Action(s):
Approval of the 2019-2020 Application for Temporary Appropriations prepared by Jenkins & Kemper Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve proposed enrollment boundaries for West and Central Elementary and Intermediate Schools for the 2020-2021 school year. 
Agenda Item Type:  Action Item
Action(s):
Approval of Scenario #2 for enrollment boundaries for West and Central Elementary and Intermediate Schools for the 2020-2021 school year. Passed with a motion by Matt Dotson and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration, and vote to approve or not to approve revised Transportation Salary Scale for the 2019-2020 school year. 
Agenda Item Type:  Action Item
Action(s):
Approval of revised Transportation Salary Scale for the 2019-2020 school year. Passed with a motion by Lisa Kramer and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement with Resolute for public relations services at a cost of $8,500.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement with Resolute for public relations services at a cost of $8,500. Passed with a motion by Amanda Stephens and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the appointment of the Board's Negotiations Team for the 2019-2020 fiscal year with regard to collective bargaining with the Bixby Education Association.
Agenda Item Type:  Action Item
Action(s):
Approval of the appointment of the Board's Negotiations Team for the 2019-2020 fiscal year with regard to collective bargaining with the Bixby Education Association. Passed with a motion by Lisa Kramer and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve entering into negotiations with the Bixby Education Association for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of entering into negotiations with the Bixby Education Association for the 2019-2020 fiscal year. Passed with a motion by Julie Prox and a second by Lisa Kramer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve a Holiday Schedule for 12 month employees for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a Holiday Schedule for 12 month employees for the 2019-2020 fiscal year. Passed with a motion by Lisa Kramer and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an additional fundraiser request for the BHS Cheerleaders.
Agenda Item Type:  Action Item
Action(s):
Approval of an additional fundraiser request for the BHS Cheerleaders to sell calendars. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma. Passed with a motion by Lisa Kramer and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to go or not to go into executive session to discuss the employment of Certified Teachers subject to assignment by the Superintendent for the 2019-2020 fiscal year per Attachment "A", and Head Athletic Coaches per Attachment "B" (25 O.S. Sec. 307 (B)(1)(7)) and the collective bargaining unit negotiation proceedings with the Bixby Education Association (25 O.S. Sec. 307 (B)(2)).
Agenda Item Type:  Action Item
Action(s):
At 8:34 p.m. approval of going into executive session to discuss the employment of Certified Teachers subject to assignment by the Superintendent for the 2019-2020 fiscal year per Attachment "A", and Head Athletic Coaches per Attachment "B" and the collective bargaining unit negotiation proceedings with the Bixby Education Association per Oklahoma Statutes. Passed with a motion by Lisa Kramer and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Action(s):
At 10:20 p.m. approval to return to open session. Passed with a motion by Lisa Kramer and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
Superintendent's Services (Part Two)
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve the employment of those Certified Teachers subject to assignment by the Superintendent for the 2019-2020 fiscal year per Attachment "A".
Agenda Item Type:  Action Item
Action(s):
Approval of the employment of those Certified Teachers subject to assignment by the Superintendent for the 2019-2020 fiscal year per Attachment "A". Passed with a motion by Julie Prox and a second by Lisa Kramer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve the appointment of the Head Athletic Coaches for the 2019-2020 fiscal year per Attachment "B".
Agenda Item Type:  Action Item
Action(s):
Approval of the appointment of the Head Athletic Coaches for the 2019-2020 fiscal year per Attachment "B". Passed with a motion by Matt Dotson and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 10:22 p.m. approval to adjourn. Passed with a motion by Lisa Kramer and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
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