Download

View Options:

Show Everything
Hide Everything

September 10, 2020 at 6:00 PM - Bixby Board of Education Regular Meeting

Minutes
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Reports to the Board
Agenda Item Type:  Information Item
Special Recognition
Agenda Item Type:  Information Item
Community Partner Award - Tulsa Pier Drilling
Agenda Item Type:  Action Item
Spartan Spirit Award - Amy Nielsen
Agenda Item Type:  Action Item
Superintendent's Report - Rob Miller
Agenda Item Type:  Action Item
Comments from the Public
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #4.1-4.20. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Agenda Items #4.1-4.20 as presented Passed with a motion by Julie Prox and a second by Amanda Stephens.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of August 13, 2020 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments: (1)
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Attachments: (1)
Encumbrances and Change Orders for FY 2021 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, Lease Fund and Bond Funds 31-39 per attached encumbrance registers
Agenda Item Type:  Consent Agenda
Acknowledgement of Annual Oklahoma State Department of Education Accreditation Letter
Agenda Item Type:  Consent Item
Approval of the renewal of the CRW Consulting E-rate Services, LLC Program for the 2020-2021 fiscal year
Agenda Item Type:  Consent Item
Approval of a Commodity Processing Contract for Child Nutrition with Barlow Education Management Services for the 2020-2021 fiscal year
Agenda Item Type:  Action Item
Approval of renewing the agreement for the radio system with Talk Radio LLC. for the 2020-2021 fiscal year
Agenda Item Type:  Consent Item
Attachments: (1)
Approval of a Memorandum of Understanding with YMCA of Greater Tulsa for the 2020-2021 fiscal year
Agenda Item Type:  Consent Item
Approval of the renewal of Memorandum of Understanding with A New Leaf, Inc for the 2020-21 fiscal year.
Agenda Item Type:  Action Item
Approval of a Memorandum of Understanding with Dayspring Counseling Services for the 2020-2021 fiscal year.
Agenda Item Type:  Action Item
Approval of the Middle School and High School Cross Country team request to participate in a Cross Country High School Competition in Fayetteville, ARK. on 10/3/2020
Agenda Item Type:  Consent Item
FMLA - Support - Middle School - 8/13/2020 to 8/31/2020
Agenda Item Type:  Consent Item
Medical Leave - Support - East Elementary - 8/12/2020 to 8/25/2020
Agenda Item Type:  Consent Item
Medical Leave - Support - West Elementary - 8/10/2020 to 10/5/2020
Agenda Item Type:  Consent Item
FMLA - Certified - Middle School - 9/25/2020 to 11/30/2020
Agenda Item Type:  Consent Item
Medical Leave - Support - Transportation - 8/12/2020 to 10/17/2020
Agenda Item Type:  Consent Item
FMLA - Support - North Intermediate - 9/1/2020 to 10/14/2020
Agenda Item Type:  Consent Item
FMLA - Certified - Central Elementary - 2/22/2021 to 4/05/2021
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Finance
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve the Estimate of Needs prepared by Jenkins & Kemper for the 2020-2021 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Estimate of Needs prepared by Jenkins & Kemper for the 2020-2021 fiscal year. Passed with a motion by Julie Prox and a second by Tristy Fryer.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Appropriated Funds Budget for the 2020-2021 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Appropriated Funds Budget for the 2020-2021 fiscal year as presented. Passed with a motion by Amanda Stephens and a second by Matt Dotson.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the following Activity Fund Accounts for West Elementary: Yearbook and Media Center (changes to Nomenclature).
Agenda Item Type:  Action Item
Action(s):
Approval of the following Activity Fund Accounts for West Elementary: Yearbook and Media Center (changes to Nomenclature). Passed with a motion by Amanda Stephens and a second by Matt Dotson.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Teaching and Learning
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve the Gifted and Talented Advisory Committee for the 2020-2021 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Gifted and Talented Advisory Committee for the 2020-2021 fiscal year. Passed with a motion by Tristy Fryer and a second by Amanda Stephens.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
In compliance with ESSA, Bixby Public Schools provided community stakeholders with an opportunity to provide input regarding the district's intent to continue to administer the ACT. Discussion only. No action required by the Board of Education.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve the Alternative Education Plan for the 2020-2021 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Alternative Education Plan for the 2020-2021 fiscal year. Passed with a motion by Julie Prox and a second by Matt Dotson.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration, and vote to approve or not to approve the adoption of the 1080-hour calendars for the 2020-21 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the adoption of the 1080-hour calendars for the 2020-21 fiscal year. Passed with a motion by Julie Prox and a second by Amanda Stephens.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
School Operations
Agenda Item Type:  Action Item
Discussion, consideration, and vote to approve or not to approve recommended changes to the Bixby Public Schools Policy Book for the 2020-2021 school year, as proposed. Policies for review include Community Relations policies (5000 - 5114), Business and Support Services policies (6000-6157), and Policy 3129 Internet-Based Instruction.
Agenda Item Type:  Action Item
Action(s):
Approval of the recommended changes to the Bixby Public Schools Policy Book for the 2020-2021 school year, as proposed. Policies for review include Community Relations policies (5000 - 5114), Business and Support Services policies (6000-6157), and Policy 3129 Internet-Based Instruction. Passed with a motion by Julie Prox and a second by Tristy Fryer.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
In compliance with SB 1198, Bixby Public Schools developed Emergency Services Plans for athletic events with local community service providers and first responders. Agency representation included BPD, BFD, and BPS. Discussion only. No action required by the Board of Education.
Agenda Item Type:  Action Item
District Services
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve the Student Transportation Contract with Tulsa Technology Center for the 2020-2021 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Student Transportation Contract with Tulsa Technology Center for the 2020-2021 fiscal year. Passed with a motion by Amanda Stephens and a second by Matt Dotson.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an additional contract with Entrust One for cleaning services for the 2020-2021 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of an additional contract with Entrust One for cleaning services for the 2020-2021 fiscal year. Passed with a motion by Amanda Stephens and a second by Tristy Fryer.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma as presented. Passed with a motion by Matt Dotson and a second by Tristy Fryer.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Human Resources
Agenda Item Type:  Action Item
Discussion, consideration, and vote to approve or not to approve the BPS Support Staff Handbook for the 2020-21 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the BPS Support Staff Handbook for the 2020-21 fiscal year. Passed with a motion by Julie Prox and a second by Tristy Fryer.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 7:53 p.m. approval to adjourn Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Absent
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
<< Back to the Public Page for Bixby Public Schools