September 10, 2020 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call

Reports to the Board

Special Recognition

Community Partner Award - Tulsa Pier Drilling

Spartan Spirit Award - Amy Nielsen

Superintendent's Report - Rob Miller

Comments from the Public

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes.

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #4.1-4.20. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of August 13, 2020 Regularly Scheduled Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2021 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, Lease Fund and Bond Funds 31-39 per attached encumbrance registers

Acknowledgement of Annual Oklahoma State Department of Education Accreditation Letter

Approval of the renewal of the CRW Consulting E-rate Services, LLC Program for the 2020-2021 fiscal year

Approval of a Commodity Processing Contract for Child Nutrition with Barlow Education Management Services for the 2020-2021 fiscal year

Approval of renewing the agreement for the radio system with Talk Radio LLC. for the 2020-2021 fiscal year

Approval of a Memorandum of Understanding with YMCA of Greater Tulsa for the 2020-2021 fiscal year

Approval of the renewal of Memorandum of Understanding with A New Leaf, Inc for the 2020-21 fiscal year.

Approval of a Memorandum of Understanding with Dayspring Counseling Services for the 2020-2021 fiscal year.

Approval of the Middle School and High School Cross Country team request to participate in a Cross Country High School Competition in Fayetteville, ARK. on 10/3/2020

FMLA - Support - Middle School - 8/13/2020 to 8/31/2020

Medical Leave - Support - East Elementary - 8/12/2020 to 8/25/2020

Medical Leave - Support - West Elementary - 8/10/2020 to 10/5/2020

FMLA - Certified - Middle School - 9/25/2020 to 11/30/2020

Medical Leave - Support - Transportation - 8/12/2020 to 10/17/2020

FMLA - Support - North Intermediate - 9/1/2020 to 10/14/2020

FMLA - Certified - Central Elementary - 2/22/2021 to 4/05/2021

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Discussion, consideration and vote to approve or not to approve the Estimate of Needs prepared by Jenkins & Kemper for the 2020-2021 fiscal year.

Discussion, consideration and vote to approve or not to approve the Appropriated Funds Budget for the 2020-2021 fiscal year.

Discussion, consideration and vote to approve or not to approve the following Activity Fund Accounts for West Elementary: Yearbook and Media Center (changes to Nomenclature).

Teaching and Learning

Discussion, consideration and vote to approve or not to approve the Gifted and Talented Advisory Committee for the 2020-2021 fiscal year.

In compliance with ESSA, Bixby Public Schools provided community stakeholders with an opportunity to provide input regarding the district's intent to continue to administer the ACT. Discussion only. No action required by the Board of Education.

Discussion, consideration and vote to approve or not to approve the Alternative Education Plan for the 2020-2021 fiscal year.

Discussion, consideration, and vote to approve or not to approve the adoption of the 1080-hour calendars for the 2020-21 fiscal year.

School Operations

Discussion, consideration, and vote to approve or not to approve recommended changes to the Bixby Public Schools Policy Book for the 2020-2021 school year, as proposed. Policies for review include Community Relations policies (5000 - 5114), Business and Support Services policies (6000-6157), and Policy 3129 Internet-Based Instruction.

In compliance with SB 1198, Bixby Public Schools developed Emergency Services Plans for athletic events with local community service providers and first responders. Agency representation included BPD, BFD, and BPS. Discussion only. No action required by the Board of Education.

District Services

Discussion, consideration and vote to approve or not to approve the Student Transportation Contract with Tulsa Technology Center for the 2020-2021 fiscal year.

Discussion, consideration and vote to approve or not to approve an additional contract with Entrust One for cleaning services for the 2020-2021 fiscal year.

Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma.

Human Resources

Discussion, consideration, and vote to approve or not to approve the BPS Support Staff Handbook for the 2020-21 fiscal year.

New Business

Vote to adjourn