Public Meeting Minutes: February 14, 2019 at 6:00 PM - Bixby Board of Education Regular Meeting

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February 14, 2019 at 6:00 PM - Bixby Board of Education Regular Meeting Minutes

February 14, 2019 at 6:00 PM - Bixby Board of Education Regular Meeting
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Superintendent's Reports
Agenda Item Type:  Information Item
Special Recognition
Agenda Item Type:  Information Item
Community Partner Award - Bixby Outreach Center
Agenda Item Type:  Action Item
Spartan Spirit Award - Tristy Fryer and Joely Flegler, Bixby PLAC
Agenda Item Type:  Action Item
Spartan Coin of Excellence - Recognition of BHS All-State Recipients: Kayla Little, OCA Volleyball; Kathryn Taylor, OHSFSCA Fast-Pitch Softball; Laynie Lucas, OCA Cheerleading; Ethan Hall and Cade Cavender, OCA Football; and Sarah Albert, Paige Emberson, and Azlee Decatur, OkMEA Choir. 
Agenda Item Type:  Action Item
Superintendent's Update
Agenda Item Type:  Procedural Item
Facilities Update
Agenda Item Type:  Information Item
Monthly Budget Report
Agenda Item Type:  Information Item
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #4.1-4.10. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Agenda Items #4.1-4.10 as presented. Passed with a motion by Lisa Kramer and a second by Matt Dotson.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of January 17, 2019 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Minutes of February 1, 2019 Special Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and change orders for General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, Bond Funds 31-39 and Bond/Lease funds per attached encumbrance registers
Agenda Item Type:  Consent Agenda
BHS Debate and Speech request to attend the NIETOC National Tournament at Omaha North High School in Omaha, NE on May 9-12, 2019
Agenda Item Type:  Action Item
Medical leave - Certified - Central Elem/Int - 2-4-19 to 3-5-19
Agenda Item Type:  Action Item
FMLA - Certified - Central Intermediate - 1-14-19 to 2-22-19
Agenda Item Type:  Action Item
FMLA - Certified - Northeast Intermediate - 3-28-19 to 5-20-19
Agenda Item Type:  Action Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Item
Attachments:
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Superintendent's Services
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve the lowest responsible bidders for the Bixby Public Schools Pool Renovation project.
Agenda Item Type:  Action Item
Action(s):
Approval of the lowest responsible bidders for the Bixby Public Schools Renovation project at a cost of $. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised bell schedules for Bixby Public Schools for 2019-2020. 
Agenda Item Type:  Action Item
Action(s):
Approval of revised bell schedules for Bixby Public Schools for 2019-2020 Passed with a motion by Lisa Owens and a second by Matt Dotson.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Professional Development Committee for the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Professional Development Committee for the 2018-2019 fiscal year Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a contract with Jenkins & Kemper CPA for the 2018-2019 Audit and the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with Jenkins & Kemper CPA for the 2018-2019 Audit and the 2019-2020 fiscal year Passed with a motion by Julie Prox and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement with The Institute for Childhood Education for professional development services for the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement with The Institute for Childhood Education for professional development services for the 2018-2019 fiscal year Passed with a motion by Matt Dotson and a second by Julie Prox.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Memorandum of Understanding agreement with Spring Dental for screening services for the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approve a Memorandum of Understanding with Spring Dental for screening services for the 2018-19 school year. Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration, and vote to approve or not to approve the additional fundraiser request from the Northeast Intermediate PTO for the 2018-19 school year. 
Agenda Item Type:  Action Item
Action(s):
Approval of the additional fundraiser request from Northeast Intermediate PTO for the 2018-19 school year. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma per attached Passed with a motion by Julie Prox and a second by Lisa Kramer.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 7:45 p.m. approval of adjourning Passed with a motion by Lisa Kramer and a second by Julie Prox.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
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