Public Meeting Minutes: December 13, 2018 at 6:00 PM - Bixby Board of Education Regular Meeting

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December 13, 2018 at 6:00 PM - Bixby Board of Education Regular Meeting Minutes

December 13, 2018 at 6:00 PM - Bixby Board of Education Regular Meeting
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Superintendent's Reports
Agenda Item Type:  Information Item
Special Recognition
Agenda Item Type:  Information Item
Community Partner Award - Bixby Rotary Club
Agenda Item Type:  Action Item
Spartan Spirit Award - Larinda Smith, Athletic Dept
Agenda Item Type:  Action Item
Spartan Coin of Excellence - Perfect Score of 36 on ACT, Tait Smith, Grade 12, BHS
Agenda Item Type:  Action Item
Spartan Coin of Excellence - 6AII State Champion Spartan Football Team Seniors, managers, trainers, and coaches
Agenda Item Type:  Action Item
District Special Education Dept - State Monitoring Result
Agenda Item Type:  Action Item
Attachments:
Facilities Update
Agenda Item Type:  Information Item
Monthly Budget Report
Agenda Item Type:  Information Item
Attachments:
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Action Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Action Item
In order to avoid repetitive information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Action Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Action Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Action Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Action Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Action Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.
Agenda Item Type:  Action Item
General Consent Agenda
Agenda Item Type:  Consent Agenda
Action(s):
Approval of General Consent Agenda Items 4.1 - 4.20 as presented. This motion, made by Lisa Owens and seconded by Lisa Kramer, Passed.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of November 8, 2018 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Item
Attachments:
Minutes of December 6, 2018 Special Board Meeting
Agenda Item Type:  Consent Item
Attachments:
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Item
Encumbrances and Change Orders - FY 2019 General Fund #1- 1433; Building Fund #1-11; Child Nutrition #1-257; Bond 31 #1-20; Bond 32 #1; Bond 34 #1; Bond 36 #1; Bond 38 #1-36; and Sinking #1
Agenda Item Type:  Consent Item
Approval of an agreement for Physical Therapist services with Lori Burgess, PTA for the 2018-2019 fiscal year
Agenda Item Type:  Consent Item
Attachments:
Approval of a Memorandum of Understanding with Northeastern State University for Teacher Education Program for the 2018-2019 fiscal year
Agenda Item Type:  Consent Item
Approval of a contract with Response Law, LLC for services of Dr. John L. More for a one-day educational program in August, 2019
Agenda Item Type:  Consent Item
Renewal of a contract with Barlow Education for negotiations with the Bixby Education Association for the 2019-2020 Negotiation Services
Agenda Item Type:  Consent Item
Approval of an agreement with National Student Clearinghouse for StudentTracker program for the 2018-2019 fiscal year
Agenda Item Type:  Consent Item
Approval of High School Choir request to perform in Branson, Mo on March 21-24, 2019
Agenda Item Type:  Consent Item
Approval of BHS Cheer Trip to participate in NCA Nationals in Dallas, TX on January 25-28, 2018
Agenda Item Type:  Consent Item
Approval of BMS Cheer request to attend NCA Nationals in Dallas, Tx on January 25-28, 2018
Agenda Item Type:  Consent Item
Approval of a Facilities Use Agreement with Whitey Ford Basketball for the 2018-2019 fiscal year
Agenda Item Type:  Consent Item
Approval of a Facilities Use Agreement with Bixby Wrestling Club for the 2018-2019 fiscal year
Agenda Item Type:  Consent Item
Medical Leave - Support - North Intermediate - 12/20/18 to 1/21/19
Agenda Item Type:  Consent Item
FMLA - Certified - District - 11/29/18 to 12/14/18
Agenda Item Type:  Consent Item
FMLA - Certified - North Elementary - 11/06/18 to 11/26/18
Agenda Item Type:  Consent Item
Medical Leave - Support - North Elementary - 12/20/18 to 2/15/19
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Item
Attachments:
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Item
Attachments:
Superintendent's Services
Agenda Item Type:  Information Item
Discussion, consideration, and vote to approve or disapprove endorsement of the 2019 OneVoice Legislative Agenda.
Agenda Item Type:  Action Item
Action(s):
Approval of endorsement of the 2019 OneVoice Legislative Agenda. This motion, made by Amanda Stephens and seconded by Julie Prox, Passed.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion of possible changes to Bixby Public Schools Bell Schedule for the 2019-2020 school year. No action required by the Board of Education.
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve revised Policy 2150 Drug Free Schools: School Student Parking and Extracurricular Student Activities Policy On Testing for Illegal or Performance Enhancing Drugs.
Agenda Item Type:  Action Item
Action(s):
Approval of tabling revised Policy 2150 Drug Free Schools:. This motion, made by Lisa Owens and seconded by Lisa Kramer, Passed.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy 4136 Leave Sharing Bank.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 4136 Leave Sharing Bank. This motion, made by Amanda Stephens and seconded by Matt Dotson, Passed.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a one time stipend for Certified, Support and Administrative staff.
Agenda Item Type:  Action Item
Action(s):
Approval of a one time stipend for Certified, Support and Administrative staff. This motion, made by Lisa Kramer and seconded by Lisa Owens, Passed.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of according to Oklahoma Statutes.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring items as surplus to be disposed of according to Oklahoma Statutes as presented. This motion, made by Julie Prox and seconded by Matt Dotson, Passed.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Executive Session
Agenda Item Type:  Action Item
Discussion, consideration and vote to go or not to go into executive session to discuss the Evaluation of the Superintendent (25 O.S. Sec. 307 (B)(1) and (B)(7).
Agenda Item Type:  Action Item
Action(s):
At 7:35 p.m. approval of going into executive session to discuss the Evaluation of the Superintendent per Oklahoma Statutes. This motion, made by Lisa Kramer and seconded by Lisa Owens, Passed.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Action(s):
At p.m. approval to return to open session. This motion, made by Lisa Owens and seconded by Lisa Kramer, Passed.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Procedural Item
Action(s):
At 8:36 p.m. approval to adjourn. This motion, made by Lisa Kramer and seconded by Lisa Owens, Passed.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
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