Public Meeting Minutes: November 8, 2018 at 6:00 PM - Bixby Board of Education Regular Meeting

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November 8, 2018 at 6:00 PM - Bixby Board of Education Regular Meeting Minutes

November 8, 2018 at 6:00 PM - Bixby Board of Education Regular Meeting
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Superintendent's Reports
Agenda Item Type:  Information Item
Special Recognition
Agenda Item Type:  Information Item
Facilities Update
Agenda Item Type:  Information Item
Monthly Budget Report
Agenda Item Type:  Information Item
Attachments:
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items 4.1 to 4.11. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Items 4.1 to 4.11. Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of October 11, 2018 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Minutes of October 16, 2018 Special Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders - FY 2019 General Fund #1-1371; Building Fund #1-39; Child Nutrition #1-253; Bond 31 #1-12; Bond 32 #1; Bond 34 #1; Bond 36 #1; Bond 38 #1-34 and Sinking #1
Agenda Item Type:  Consent Agenda
MJROTC request to participate in the drill team meet in Branson, MO on 11-16-2018 to 11-17-2018
Agenda Item Type:  Action Item
BHS Wrestling request to compete in wrestling tournament in Fayetteville, AR on December 21, 2018 to December 22, 2018
Agenda Item Type:  Action Item
Medical Leave - Support - Middle School - 10/10/18 to 10/21/18
Agenda Item Type:  Consent Item
Medical Leave - Support - Transportation - 11/1/18 to 11/15/18
Agenda Item Type:  Consent Item
FMLA - Certified - Central Intermediate - 12/5/18 to 1/14/19
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Superintendent's Services
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not approve the Bixby Public Schools Board of Education Notice of Schedule of Regular Meetings for the calendar year 2019.
Agenda Item Type:  Action Item
Action(s):
Approval of the Bixby Public Schools Board of Education Notice of Schedule of Regular Meetings for the calendar year 2019 Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve the Annual Board of Education Election Resolution for member of the unexpired term of Board of Education office, Number 3, which has a four year term of office remaining. Primary Election to be held at the regular voting places within Bixby School District on the 12th day of February, 2019, only if three or more candidates file for the position. General Election shall be held on April 2, 2019, under the following circumstances: if only two candidates file for the position scheduled to be on the ballot or for a position on the ballot for an unexpired term or if no candidates in the Board of Education Primary Election receives more than 50% of the votes cast. The polling places shall be open from 7:00 a.m. to 7:00 p.m.
Agenda Item Type:  Action Item
Action(s):
Approval of the Annual Board of Education Election Resolution for member of the unexpired term of Board of Education office, Number 3, which has a four year term of office remaining. Primary Election to be held at the regular voting places within Bixby School District on the 12th day of February, 2019, only if three or more candidates file for the position. General Election shall be held on April 2, 2019, under the following circumstances: if only two candidates file for the position scheduled to be on the ballot or for a position on the ballot for an unexpired term or if no candidates in the Board of Education Primary Election receives more than 50% of the votes cast. The polling places shall be open from 7:00 a.m. to 7:00 p.m. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Review of Comprehensive Exit Report and College Remediation Report. Information only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve Policy 2116A Medical Marijuana.
Agenda Item Type:  Action Item
Action(s):
Approval of Policy 2116A Medical Marijuana. Passed with a motion by Lisa Kramer and a second by Matt Dotson.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Community Care Employee Assistance Program as provider of EAP services for the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Community Care Employee Assistance Program as provider of EAP services at a cost of $7.50 per year per employee for the 2018-2019 fiscal year. Passed with a motion by Julie Prox and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a contract with the YWCA for Student Support Services for the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with the YWCA for Student Support Services with a cost of $25 per hour, not to exceed $7,178.82 for the 2018-2019 fiscal year. Passed with a motion by Lisa Owens and a second by Julie Prox.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement with Peachjar for services for the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement with Peachjar for services at a cost of $3,750 for setup for the 2018-2019 fiscal year. Passed with a motion by Amanda Stephens and a second by Lisa Kramer.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Memorandum of Understanding with Dayspring Community Services for the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a Memorandum of Understanding with Dayspring Community Services for the 2018-2019 fiscal year. Passed with a motion by Julie Prox and a second by Matt Dotson.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Depository Agreement with the First National Bank of Vinita.
Agenda Item Type:  Action Item
Action(s):
Approval of a Depository Agreement with the First National Bank of Vinita. Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of according to Oklahoma Statutes.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring items as surplus to be disposed of according to Oklahoma Statutes. Passed with a motion by Julie Prox and a second by Matt Dotson.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 7:23 p.m. approval of adjourning. Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
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