Public Meeting Minutes: October 11, 2018 at 6:00 PM - Bixby Board of Education Regular Meeting

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October 11, 2018 at 6:00 PM - Bixby Board of Education Regular Meeting Minutes

October 11, 2018 at 6:00 PM - Bixby Board of Education Regular Meeting
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Superintendent's Reports
Agenda Item Type:  Information Item
Special Recognition
Agenda Item Type:  Information Item
Facilities Update
Agenda Item Type:  Information Item
Monthly Budget Report
Agenda Item Type:  Information Item
Executive Session
Agenda Item Type:  Action Item
Discussion, consideration and vote to determine the necessity of an executive session and vote to go into executive session, pursuant to OKLA. STAT. tit. 25, Section 307 B.4 (2011) of the Oklahoma Open Meeting Act, for the purpose of confidential communications between the board and its attorneys concerning a pending claim made by a student against the District, the board having previously been advised by its attorney that public disclosure of such communications will seriously impair the ability of the School District to defend against any such claim.
Agenda Item Type:  Action Item
Action(s):
At 6:20 p.m. approval to go into executive session. This motion, made by Amanda Stephens and seconded by Lisa Kramer, Passed.
  • Matt Dotson: Absent
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Abstain (With Conflict)
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Action(s):
At 7:00 p.m. approval to return to open session. This motion, made by Lisa Owens and seconded by Lisa Kramer, Passed.
  • Matt Dotson: Absent
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Statement by Board President of executive session minutes.
Agenda Item Type:  Action Item
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Action Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Action Item
In order to avoid repetitive information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Action Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Action Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Action Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Action Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Action Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.
Agenda Item Type:  Action Item
General Consent Agenda
Agenda Item Type:  Consent Agenda
Action(s):
Approval of General Consent Agenda Items 1-15 as presented. This motion, made by Lisa Owens and seconded by Amanda Stephens, Passed.
  • Matt Dotson: Absent
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of September 13, 2018 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Item
Attachments:
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Item
Encumbrances and Change Orders - FY 2019 General Fund #1- 1306; Building Fund #1-32; Child Nutrition #1-243; Bond 31 #1-12; Bond 32 #1; Bond 34 #1; Bond 36 #1; and Bond 38 #1-28
Agenda Item Type:  Consent Item
Approval of an agreement with Public Consulting Group, Inc. for Medicaid billing for the 2018-2019 fiscal year
Agenda Item Type:  Consent Item
Approval of the BPS Debate & Drama teams request to participate in the National Tournament of Champions Qualifier Tournament in Speech and Debate in Lindale, TX on September 21-23, 2018.
Agenda Item Type:  Consent Item
Approval of the request to participate in the 2018-2019 Buy Bixby Program with the Bixby Metro Chamber
Agenda Item Type:  Consent Item
Approval of the Middle School Cheer Boosters request for an additional fundraiser for popcorn sales
Agenda Item Type:  Consent Item
Medical Leave - Support - North Intermediate - 10/2/18 to 11/13/18
Agenda Item Type:  Consent Item
FMLA - Support - Administration - 10/8/18 to 10/29/18
Agenda Item Type:  Consent Item
Medical Leave - Certified - Northeast - 8/23/18 to 9/7/18
Agenda Item Type:  Consent Item
Medical Leave - Support - Northeast - 3/24/19 to 5/22/19
Agenda Item Type:  Consent Item
Medical Leave - Support - Northeast - 11/6/18 to 12/3/18
Agenda Item Type:  Consent Item
FMLA - Support - Maintenance - 8/23/18 to 11/20/18
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Item
Attachments:
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Item
Attachments:
Superintendent's Services
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve a revised Estimate of Needs for the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a revised Estimate of Needs for the 2018-2019 fiscal year. This motion, made by Lisa Kramer and seconded by Julie Prox, Passed.
  • Matt Dotson: Absent
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a resolution of the Bixby Board of Education to the Tulsa County Election Board calling for an annual school board election of member of Board of Education office, Number 4, which has a five-year term of office. Primary Election to be held at the regular voting places within Bixby School District on the 12th day of February, 2019, only if three or more candidates file for the position. General Election shall be held on April 2, 2019, under the following circumstances: if only two candidates file for the position scheduled to be on the ballot or for a position on the ballot for an unexpired term or if no candidates in the Board of Education Primary Election receives more than 50% of the votes cast. The polling places shall be open from 7:00 a.m. to 7:00 p.m.
Agenda Item Type:  Action Item
Action(s):
Approval of a resolution of the Bixby Board of Education to the Tulsa County Election Board calling for an annual school board election of member of Board of Education office, Number 4, which has a five-year term of office. Primary Election to be held at the regular voting places within Bixby School District on the 12th day of February, 2019, only if three or more candidates file for the position. General Election shall be held on April 2, 2019, under the following circumstances: if only two candidates file for the position scheduled to be on the ballot or for a position on the ballot for an unexpired term or if no candidates in the Board of Education Primary Election receives more than 50% of the votes cast. The polling places shall be open from 7:00 a.m. to 7:00 p.m. This motion, made by Amanda Stephens and seconded by Lisa Owens, Passed.
  • Matt Dotson: Absent
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a resolution of the Bixby Board of Education to the Tulsa County Election Board calling for an annual school board election of member of Board of Education office, Number 3, which has a four-year term of office. Primary Election to be held at the regular voting places within Bixby School District on the 12th day of February, 2019, only if three or more candidates file for the position. General Election shall be held on April 2, 2019, under the following circumstances: if only two candidates file for the position scheduled to be on the ballot or for a position on the ballot for an unexpired term or if no candidates in the Board of Education Primary Election receives more than 50% of the votes cast. The polling places shall be open from 7:00 a.m. to 7:00 p.m.
Agenda Item Type:  Action Item
Action(s):
Approval of a resolution of the Bixby Board of Education to the Tulsa County Election Board calling for an annual school board election of member of Board of Education office, Number 3, which has a four-year term of office. Primary Election to be held at the regular voting places within Bixby School District on the 12th day of February, 2019, only if three or more candidates file for the position. General Election shall be held on April 2, 2019, under the following circumstances: if only two candidates file for the position scheduled to be on the ballot or for a position on the ballot for an unexpired term or if no candidates in the Board of Education Primary Election receives more than 50% of the votes cast. The polling places shall be open from 7:00 a.m. to 7:00 p.m. This motion, made by Amanda Stephens and seconded by Julie Prox, Passed.
  • Matt Dotson: Absent
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a revised Guaranteed Maximum Price Agreement for Amendment No. 3 for the 7th grade project.
Agenda Item Type:  Action Item
Action(s):
Approval of a revised Guaranteed Maximum Price Agreement for Amendment No. 3 for the 7th grade project. This motion, made by Lisa Kramer and seconded by Lisa Owens, Passed.
  • Matt Dotson: Absent
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a revised Guaranteed Maximum Price Amendment with CMS Willowbrook, Inc. for the West Elementary project.
Agenda Item Type:  Action Item
Action(s):
Approval of a revised Guaranteed Maximum Price Amendment with CMS Willowbrook, Inc. for the West Elementary project at a cost of $1,887,490.00. This motion, made by Amanda Stephens and seconded by Julie Prox, Passed.
  • Matt Dotson: Absent
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement for Custodial Services with Office Express for the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement for Custodial Services with Office Express for the 2018-2019 fiscal year. This motion, made by Amanda Stephens and seconded by Lisa Owens, Passed.
  • Matt Dotson: Absent
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a contract with Developing Minds, Inc. for Professional Development Services for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with Developing Minds, Inc. for Professional Development Services for the 2019-2020 fiscal year. This motion, made by Lisa Owens and seconded by Amanda Stephens, Passed.
  • Matt Dotson: Absent
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement with Daybreak Family Services for the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement with Daybreak Family Services for the 2018-2019 fiscal year. This motion, made by Amanda Stephens and seconded by Lisa Kramer, Passed.
  • Matt Dotson: Absent
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a service agreement with Beasley Technology, Inc. for the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a service agreement with Beasley Technology, Inc. for the 2018-2019 fiscal year. This motion, made by Lisa Owens and seconded by Lisa Kramer, Passed.
  • Matt Dotson: Absent
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement with Business Information Services, LLC for a demographic study of Bixby Public Schools.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement with Business Information Services, LLC for a demographic study of Bixby Public Schools. This motion, made by Lisa Kramer and seconded by Lisa Owens, Passed.
  • Matt Dotson: Absent
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion of the Alternative Education Program for 2018-2019 fiscal year. Discussion only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Discussion of Sandy Hook Promise, Say Something Anonymous Reporting System (SS-ARS). Discussion only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve a contract with A New Leaf for the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with A New Leaf for the 2018-2019 fiscal year. This motion, made by Julie Prox and seconded by Lisa Kramer, Passed.
  • Matt Dotson: Absent
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy 2124 Procedures for Documenting and Reporting Child Abuse, Neglect and Exploitation: Reporting and Investigation.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 2124 Procedures for Documenting and Reporting Child Abuse, Neglect and Exploitation: Reporting and Investigation. This motion, made by Lisa Owens and seconded by Lisa Kramer, Passed.
  • Matt Dotson: Absent
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Policy #2116 Administration of Medicine and Sunscreen to Students.
Agenda Item Type:  Action Item
Action(s):
Approval of Policy #2116 Administration of Medicine and Sunscreen to Students. This motion, made by Amanda Stephens and seconded by Julie Prox, Passed.
  • Matt Dotson: Absent
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion of Policy #2150 Drug Free Schools: School Student Parking and Extracurricular Student Activities Policy on Testing for Illegal or Performance Enhancing Drugs. Discussion only. No action required by the Board of Education.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve Policy #4172 Professional Development Certification Reimbursement Program.
Agenda Item Type:  Action Item
Action(s):
Approval of Policy #4172 Professional Development Certification Reimbursement Program. This motion, made by Julie Prox and seconded by Lisa Kramer, Passed.
  • Matt Dotson: Absent
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of according to Oklahoma Statutes.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring items as surplus to be disposed of according to Oklahoma Statutes. This motion, made by Julie Prox and seconded by Amanda Stephens, Passed.
  • Matt Dotson: Absent
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Procedural Item
Action(s):
At 8:25 p.m. approval of adjourning. This motion, made by Lisa Kramer and seconded by Lisa Owens, Passed.
  • Matt Dotson: Absent
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
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