Public Meeting Minutes: May 14, 2018 at 6:00 PM - Bixby Board of Education Regular Meeting

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May 14, 2018 at 6:00 PM - Bixby Board of Education Regular Meeting Minutes

May 14, 2018 at 6:00 PM - Bixby Board of Education Regular Meeting
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Superintendent's Reports
Agenda Item Type:  Information Item
Special Recognition
Agenda Item Type:  Information Item
Facilities Update
Agenda Item Type:  Information Item
District Around Campus - Superintendent's report on various student and staff activities in the district
Agenda Item Type:  Information Item
Attachments:
Monthly Budget Report
Agenda Item Type:  Information Item
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-R. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of Items A-R as presented Passed with a motion by Lisa Owens and a second by Julie Prox.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of April 12, 2018 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Minutes of April 25, 2018 Special Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders - FY 2018 General Fund #1-1638; Building Fund #1-74; Child Nutrition #1-146; Bond 32 #1-3; Bond 34 #1; Bond 36 #1-39; Bond 37 #1; Bond 38 #1-21; Bond 39 #1-3 and Sinking Fund #1-2
Agenda Item Type:  Consent Agenda
Memorandum of Understanding with Tulsa University for Speech Pathologists for the 2018-2019 fiscal year
Agenda Item Type:  Consent Item
Memorandum of Understanding with Tulsa University for Athletic Trainers for the 2018-2019 fiscal year
Agenda Item Type:  Consent Item
Luther College Memorandum of Understanding for clinical field experience program for the 2018-2019 fiscal year
Agenda Item Type:  Consent Item
Drama and Debate request to attend the National Tournament of Champions in Denver, Colorado on May 10-13, 2018
Agenda Item Type:  Consent Item
Drama Department request to attend the NSDA National Speech and Debate Tournament in Ft. Lauderdale, Florida on June 15-23, 2018
Agenda Item Type:  Consent Item
Bixby Volleyball request to attend the Varsity Volleyball Team Camp in Branson, Missouri on July 12-14, 2018
Agenda Item Type:  Consent Item
Bixby Girl's Basketball request to attend a team camp in Bolivar, MO on June 14-16, 2018
Agenda Item Type:  Consent Item
Center Point Energy Services Agreement for gas delivery services for the 2018-2019 fiscal year
Agenda Item Type:  Action Item
SEES OKTLE renewal agreement for the 2018-2019 fiscal year
Agenda Item Type:  Consent Item
ACT renewal agreement for the Aspire program for the 2018-2019 fiscal year
Agenda Item Type:  Consent Item
Extended Medical Leave - Support - Transportation - 5/3/18-7/31/18
Agenda Item Type:  Consent Item
Extended Leave - Certified - Central Elementary - 4/7/18-6/4/18
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Interim Superintendent's Services
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve Flintco Change Proposal #063 for the 9th Grade Center Phase 2 project.
Agenda Item Type:  Action Item
Action(s):
Approval of Flintco Change Proposal #063 for the 9th Grade Center Phase 2 project Passed with a motion by Amanda Stephens and a second by Lisa Kramer.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Brewer Construction Change Order #6 for the Track Renovation project at a cost of $2,106.00.
Agenda Item Type:  Action Item
Action(s):
Approval of Brewer Construction Change Order #6 for the Track Renovation project at a cost of $2,106.00 Passed with a motion by Lisa Kramer and a second by Julie Prox.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Cash Fund Estimate of Needs and Request for Appropriation Form #308 for Transportation Bond 37 and Transportation Bond 38.
Agenda Item Type:  Action Item
Action(s):
Approval of a Cash Fund Estimate of Needs and Request for Appropriation Form #308 for Transportation Bond 37 and Transportation Bond 38 Passed with a motion by Matt Dotson and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Policy 2169 Student Participation In School Co-Curricular and Extracurricular Programs and Activities and Disciplinary/Attendance Internal Activity Review Committee.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve an agreement with School Messenger for communication services for the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of tabling this item Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a contract with Kelly Educational Staffing for substitutes for the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with Kelly Educational Staffing for substitutes for the remainder of 2017-2018 fiscal year Passed with a motion by Matt Dotson and a second by Amanda Stephens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Proposal with GFAC Engineering Inc. for geotechnical engineering services for the proposed Bixby West Elementary/Intermediate School project.
Agenda Item Type:  Action Item
Action(s):
Approval of a Proposal with GFAC Engineering Inc. for geotechnical engineering services for the proposed Bixby West Elementary/Intermediate School project Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve renewal of the Unemployment Service Agreement with OSSBA for the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a renewal of the Unemployment Service Agreement with OSSBA for the 2018-2019 fiscal year Passed with a motion by Julie Prox and a second by Lisa Kramer.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the purchase of a Blue Bird NON CDL Activity bus from Ross Transportation at a cost of $54,845.00.
Agenda Item Type:  Action Item
Action(s):
Approval of the purchase of a Blue Bird NON CDL Activity bus from Ross Transportation at a cost of $54,845.00 Passed with a motion by Amanda Stephens and a second by Lisa Kramer.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the purchase of a 2014 Blue Bird lift bus from National Bus Sales at a cost of $63,000.00.
Agenda Item Type:  Action Item
Action(s):
Approval of the purchase of a 2014 Blue Bird lift bus from National Bus Sales at a cost of $63,000.00 Passed with a motion by Lisa Kramer and a second by Julie Prox.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement with The Jenks Aquarium Authority for use of the facility for the Oklahoma Association of Student Councils Banquet in November 11, 2018.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement with The Jenks Aquarium Authority for use of the facility for the Oklahoma Association of Student Councils Banquet in November 11, 2018 Passed with a motion by Julie Prox and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Memorandum of Understanding with Glenpool Public Schools for the ROTC program for the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a Memorandum of Understanding with Glenpool Public Schools for the ROTC program for the 2018-2019 fiscal year Passed with a motion by Matt Dotson and a second by Julie Prox.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an additional fundraiser for the Bixby ROTC program.
Agenda Item Type:  Action Item
Action(s):
Approval of an additional fundraiser for the Bixby ROTC program Passed with a motion by Amanda Stephens and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement with Advance Alarms for fire system monitoring at the new 9th Grade Center.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement with Advance Alarms for fire system monitoring at the new 9th Grade Center Passed with a motion by Julie Prox and a second by Matt Dotson.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement with Advance Alarms for monitoring of the 9th Grade Center.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement with Advance Alarms for monitoring of the 9th Grade Center Passed with a motion by Amanda Stephens and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the YMCA "Go Club" Summer Contract.
Agenda Item Type:  Action Item
Action(s):
Approval of the YMCA "Go Club" Summer Contract Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Child Nutrition Summer Food Program.
Agenda Item Type:  Action Item
Action(s):
Approval of the Child Nutrition Summer Food Program Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of per Oklahoma Statutes.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring items as surplus to be disposed of per Oklahoma Statutes as presented Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to go or not to go into executive session to discuss the employment of Temporary Certified Personnel, Support Personnel, Administrators, Directors and Head Athletic Coaches for the 2018-2019 fiscal year (25 O.S. Sec. 307(B)(1)(7)).
Agenda Item Type:  Action Item
Action(s):
At 7:45 p.m. approval of going into executive session to discuss the employment of Temporary Certified Personnel, Support Personnel, Administrators, Directors and Head Athletic Coaches for the 2018-2019 fiscal year per Oklahoma Statutes Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Action(s):
At 9:25 p.m. approval of returning to open session Passed with a motion by Julie Prox and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
Interim Superintendent's Services (Part Two)
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve the employment of those Certified Temporary Personnel subject to assignment by the Superintendent for the 2018-2019 fiscal year per attachment"A".
Agenda Item Type:  Action Item
Action(s):
Approval of the employment of those Certified Temporary Personnel subject to assignment by the Superintendent for the 2018-2019 fiscal year per attachment"A" Passed with a motion by Julie Prox and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve the employment of those Support Personnel subject to assignment by the Superintendent for the 2018-2019 fiscal year per Attachment "B".
Agenda Item Type:  Action Item
Action(s):
Approval of the employment of those Support Personnel subject to assignment by the Superintendent for the 2018-2019 fiscal year per Attachment "B" Passed with a motion by Lisa Kramer and a second by Amanda Stephens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve the employment of Certified Administrators and Directors subject to assignment by the Superintendent for the 2018-2019 fiscal year per Attachment "C".
Agenda Item Type:  Action Item
Action(s):
Approval of the employment of Certified Administrators and Directors subject to assignment by the Superintendent for the 2018-2019 fiscal year per Attachment "C" Passed with a motion by Lisa Kramer and a second by Matt Dotson.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve the appointment of Head Coaches for the 2018-2019 fiscal year per Attachment "D".
Agenda Item Type:  Action Item
Action(s):
Approval of the appointment of Head Coaches for the 2018-2019 fiscal year per Attachment "D" Passed with a motion by Matt Dotson and a second by Julie Prox.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 9:27 p.m. approval of adjourning Passed with a motion by Julie Prox and a second by Lisa Kramer.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
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