Public Meeting Minutes: April 12, 2018 at 6:00 PM - Bixby Board of Education Regular Meeting

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April 12, 2018 at 6:00 PM - Bixby Board of Education Regular Meeting Minutes

April 12, 2018 at 6:00 PM - Bixby Board of Education Regular Meeting
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Superintendent's Reports
Agenda Item Type:  Information Item
Facilities Update
Agenda Item Type:  Information Item
District Around Campus - Report on various student and staff activities in the District
Agenda Item Type:  Information Item
Attachments:
Monthly Budget Report
Agenda Item Type:  Information Item
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-O. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent agenda Items A-O, except for Item F which was tabled and will be presented at another meeting Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of March 8, 2018 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Minutes of March 10, 2018 Special Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Minutes of the March 15, 2018 Special Board Meeting
Agenda Item Type:  Consent Item
Attachments:
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders - FY 2018 General Fund #1-1569; Building Fund #1-70; Child Nutrition #1-140; Bond 32 #1-3; Bond 34 #1; Bond 36 #1-39; Bond 38 #1-21; Bond 39 #1 and Sinking #1
Agenda Item Type:  Consent Agenda
Memorandum of Understanding with Tulsa University for Speech Pathologists for the 2018-2019 fiscal year
Agenda Item Type:  Consent Item
Bixby High School Wrestling request to attend a team camp in Lincoln, Nebraska on June 25-29, 2018
Agenda Item Type:  Consent Item
FMLA - High School - Certified - 27/27/18 to 5/24/18
Agenda Item Type:  Consent Item
Long Term Leave - North Elementary - Certified - 8/14/18 to 5/23/19
Agenda Item Type:  Consent Item
Leave Extended - Central Elementary - Certified - 4/17/18 to 5/07/18
Agenda Item Type:  Consent Item
FMLA - Central Elementary - Certified - 8/30/18 to 11/12/18
Agenda Item Type:  Consent Item
FMLA - Central Intermediate - Certified - 4/9/18 to 5/18/18
Agenda Item Type:  Consent Item
Medical Leave - NI & NE - Certified - 4/2/18 to 8/14/18
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Interim Superintendent's Services
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve accepting the Bridge the Gap donation of $100,000.00 to be used in the classrooms.
Agenda Item Type:  Action Item
Action(s):
Approval of excepting the $100,000.00 donation from Bridge the Gap to be used in the classrooms Passed with a motion by Julie Prox and a second by Lisa Kramer.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Application for Temporary Appropriations for the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Application for Temporary Appropriations for the 2018-2019 fiscal year Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the adoption of a Resolution approving and affirming a Ground Lease and a Lease/Purchase Agreement and authorizing the execution of the same; authorizing employment of School District Counsel, Financial Advisor and Bond Counsel pertaining to financing; and authorizing School District officials to execute any and all necessary documents in connection with the aforementioned transactions.
Agenda Item Type:  Action Item
Action(s):
Approval of the adoption of a Resolution approving and affirming a Ground Lease and a Lease/Purchase Agreement with Bank of America/Merrill Lynch Option 2.2 and authorizing the execution of the same; authorizing employment of Center for Education Law as School District Counsel, Stephen L. Smith as Financial Advisor and Bond Counsel pertaining to financing; and authorizing School District officials to execute any and all necessary documents in connection with the aforementioned transactions as presented with noted change on the maximum of $55,225,000.00 Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a new Assistant Superintendent position.
Agenda Item Type:  Action Item
Action(s):
Approval of a new Assistant Superintendent position Passed with a motion by Matt Dotson and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Flintco Change Proposal #048 for the 9th Grade Center Phase II project at a cost of $2,338.00 from the Building Permit Allowance.
Agenda Item Type:  Action Item
Action(s):
Approval of Flintco Change Proposal #048 for the 9th Grade Center Phase II project at a cost of $2,338.00 from the Building Permit Allowance Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Flintco Change Proposal #049 for the 9th Grade Center Phase II project at a cost of $631.00 from the Project Contingency.
Agenda Item Type:  Action Item
Action(s):
Approval of Flintco Change Proposal #049 for the 9th Grade Center Phase II project at a cost of $631.00 from the Project Contingency Passed with a motion by Matt Dotson and a second by Julie Prox.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Flintco Change Proposal #051 for the 9th Grade Center Phase II project at a cost of $850.00 from the Building Permit Allowance.
Agenda Item Type:  Action Item
Action(s):
Approval of Flintco Change Proposal #051 for the 9th Grade Center Phase II project at a cost of $850.00 from the Building Permit Allowance Passed with a motion by Matt Dotson and a second by Julie Prox.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Flintco Change Proposal #052 for the 9th Grade Center Phase II project at a cost of $1,677.00 out of contingency.
Agenda Item Type:  Action Item
Action(s):
Approval of Flintco Change Proposal #052 for the 9th Grade Center Phase II project at a cost of $1,233.00 out of contingency Passed with a motion by Amanda Stephens and a second by Lisa Kramer.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Flintco Change Proposal #053 for the 9th Grade Center Phase II project at a cost of $2,429.00 out of contingency.
Agenda Item Type:  Action Item
Action(s):
Approval of Flintco Change Proposal #053 for the 9th Grade Center Phase II project at a cost of $2,429.00 out of contingency Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Flintco Change Proposal #054 for the 9th Grade Center Phase II project at a cost of $1,677.00 out of the Building Permit Allowance.
Agenda Item Type:  Action Item
Action(s):
Approval of Flintco Change Proposal #054 for the 9th Grade Center Phase II project at a cost of $1,677.00 out of the Building Permit Allowance Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussdion, consideration and vote to approve or not to approve Flinto Change Proposal #058 for the 9th Grade Center Phase II project at a cost $2,272.00 out of the Daily and Final Clean Allowance.
Agenda Item Type:  Action Item
Action(s):
Approval of Flintco Change Proposal #058 for the 9th Grade Center Phase II project at a cost $2,272.00 out of the Daily and Final Clean Allowance Passed with a motion by Lisa Owens and a second by Lisa Kramer.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Flintco Change Proposal #060 for the 9th Grade Center Phase II project at a cost of $3,040.00 from the Building Permit Allowance.
Agenda Item Type:  Action Item
Action(s):
Approval of Flintco Change Proposal #060 for the 9th Grade Center Phase II project at a cost of $3,040.00 from the Building Permit Allowance Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Flintco Change Proposal #061 on the 9th Grade Center Phase II project at a cost of $0.
Agenda Item Type:  Action Item
Action(s):
Approval of Flintco Change Proposal #061 on the 9th Grade Center Phase II project at a cost of $0 Passed with a motion by Matt Dotson and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Amendment Number One to the Master Agreement with Crafton, Tull & Associates for the Brassfield Roof and HVAC Renovation.
Agenda Item Type:  Action Item
Action(s):
Approval of Amendment Number One to the Master Agreement with Crafton, Tull & Associates for the Brassfield Roof and HVAC Renovation Passed with a motion by Julie Prox and a second by Matt Dotson.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a contract with SchoolMessenger, Inc. for online communication applications for the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with SchoolMessenger, Inc. for online communication applications for the 2018-2019 fiscal year at a cost of $2,825.00 Passed with a motion by Matt Dotson and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Holiday Schedule for 12 month employees for the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a Holiday Schedule for 12 month employees for the 2018-2019 fiscal year Passed with a motion by Matt Dotson and a second by Julie Prox.
  • Matt Dotson: Yea
  • Lisa Kramer: Absent
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement with Instructure for the 2018-2019 fiscal year at a cost of $24,087.50.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement with Instructure for the 2018-2019 fiscal year at a cost of $24,087.50 Passed with a motion by Lisa Owens and a second by Julie Prox.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the High School Summer School Supervisor Contract for 2018.
Agenda Item Type:  Action Item
Action(s):
Approval of the High School Summer School Supervisor Contract for 2018 Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the High School Summer School Teaching Contract for May 29th-June 29th, 2018.
Agenda Item Type:  Action Item
Action(s):
Approval of the High School Summer School Teaching Contract for May 29th-June 29th, 2018 Passed with a motion by Matt Dotson and a second by Julie Prox.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the appointment of the Board's Negotiations Team for the 2018-2019 fiscal year with regard to collective bargaining with the Bixby Education Association.
Agenda Item Type:  Action Item
Action(s):
Approval of the appointment of the Board's Negotiations Team for the 2018-2019 fiscal year with regard to collective bargaining with the Bixby Education Association as presented Passed with a motion by Amanda Stephens and a second by Matt Dotson.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the agreement with the State of Oklahoma Department of Rehabilitation Services for the Transition School-to-Work program for the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the agreement with the State of Oklahoma Department of Rehabilitation Services for the Transition School-to-Work program for the 2018-2019 fiscal year Passed with a motion by Matt Dotson and a second by Julie Prox.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma as presented Passed with a motion by Amanda Stephens and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve entering into negotiations with the Bixby Education Association for the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of entering into negotiations with the Bixby Education Association for the 2018-2019 fiscal year Passed with a motion by Lisa Kramer and a second by Matt Dotson.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Review of the Site GE Update: Linda Ricks, Brenda Shaw, Phil Streets, Jana Williams and Leslie Haynes.
Agenda Item Type:  Information Item
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to go or not to go into executive session to discuss the collective bargaining unit negotiation proceedings with the Bixby Education Association (25 O.S. Sec. 307 (B)(2)) and the employment of those Certified Teachers subject to assignment by the Superintendent for the 2018-2019 fiscal year per Attachment "A" (25 O.S. Sec. 307 (B)(1)(7)).
Agenda Item Type:  Action Item
Action(s):
At 8:30 p.m. approval of going into executive session to discuss the collective bargaining unit negotiation proceedings with the Bixby Education Association and the employment of those Certified Teachers subject to assignment by the Superintendent for the 2018-2019 fiscal year per Attachment "A" per Oklahoma Statutes Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Action(s):
At 10:07 p.m. approval of returning to open session Passed with a motion by Julie Prox and a second by Lisa Kramer.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
Interim Superintendent's Services (Part Two)
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve the employment of those Certified Teachers subject to assignment by the Superintendent for the 2018-2019 fiscal year per Attachment "A".
Agenda Item Type:  Action Item
Action(s):
Approval of the employment of those Certified Teachers subject to assignment by the Superintendent for the 2018-2019 fiscal year per Attachment "A" Passed with a motion by Lisa Owens and a second by Matt Dotson.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 10:09 p.m. approval of adjourning Passed with a motion by Julie Prox and a second by Lisa Kramer.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
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