Public Meeting Minutes: March 8, 2018 at 6:00 PM - Bixby Board of Education Regular Meeting

Download

View Options:

Show Everything
Hide Everything

March 8, 2018 at 6:00 PM - Bixby Board of Education Regular Meeting Minutes

March 8, 2018 at 6:00 PM - Bixby Board of Education Regular Meeting
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Interim Superintendent's Reports
Agenda Item Type:  Information Item
Facilities Update
Agenda Item Type:  Information Item
District Around Campus - District Students and Staff activity update
Agenda Item Type:  Information Item
Attachments:
Monthly Budget Report
Agenda Item Type:  Information Item
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-N. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Items A-N as presented Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of February 8, 2018 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Minutes of February 26, 2018 Special Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances - FY 2018 General Fund #1-1532; Building Fund #1-63; Child Nutrition #1-139; Bond 32 #13; Bond 34 #1; Bond 36 #1-39; Bond #38 #1-13; Bond 39 #1 and Sinking Fund #1
Agenda Item Type:  Consent Agenda
DECA request to attend the International DECA Conference in Atlanta, GA on April 21-24, 2018
Agenda Item Type:  Consent Item
Middle School Choir request to attend Music in the Parks, Festivals of Music contest at Worlds of Fun, Kansas City, MO. on April 21, 2018
Agenda Item Type:  Consent Item
Renewal of Municipal Accounting Systems Inc. Contract for the 2018-2019 fiscal year
Agenda Item Type:  Consent Item
Medical Leave - Support - Transportation - 2/20/18 to 5/2/18
Agenda Item Type:  Consent Item
FMLA - Support - Maintenance - 3/1/18 to 4/9/18
Agenda Item Type:  Consent Item
Medical Leave - Support - Transportation - 3/1/18 to 3/30/18
Agenda Item Type:  Consent Item
FMLA - Certified - High School - 3/28/18 to 5/9/18
Agenda Item Type:  Consent Item
Medical Leave - Support - Northeast - 1/3/18 to 2/1/18
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Interim Superintendent's Services
Agenda Item Type:  Procedural Item
Board to consider and take possible action, in the absence of the president and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time and place of the bond sale.
Agenda Item Type:  Action Item
Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $17,090,000 General Obligation Combined Purpose Bonds of this School District, and designating Phillips Murrah P.C., as bond counsel for this issuance of bonds.
Agenda Item Type:  Action Item
Action(s):
Approval of a resolution determining the maturities of, and setting April 25, 2018 at 12 Noon at the Bixby Administrative Center for the sale of the $17,090,000 General Obligation Combined Purpose Bonds of this School District, and designating Phillips Murrah P.C., as bond counsel for this issuance of bonds Passed with a motion by Lisa Kramer and a second by Julie Prox.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Brewer Construction Company Change Order #5 for the Track Project at a cost of $6,942.00.
Agenda Item Type:  Action Item
Action(s):
Approval of Brewer Construction Company Change Order #5 for the Track Project at a cost of $6,942.00 Passed with a motion by Julie Prox and a second by Matt Dotson.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Flintco Change Order #050 for the 9th Grade Center Phase 2 Project at a cost of $2,576.00 out of allowances.
Agenda Item Type:  Action Item
Action(s):
Approval of Flintco Change Order #050 for the 9th Grade Center Phase 2 Project at a cost of $2,576.00 out of allowances Passed with a motion by Matt Dotson and a second by Lisa Kramer.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Mabee Center contract for the 2017-2018 graduation.
Agenda Item Type:  Action Item
Action(s):
Approval of the Mabee Center contract for the 2017-2018 graduation Passed with a motion by Amanda Stephens and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Clinical Rotation Agreement with the University of Tulsa nursing students for the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a Clinical Rotation Agreement with the University of Tulsa nursing students for the 2018-2019 fiscal year Passed with a motion by Matt Dotson and a second by Julie Prox.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy 3134 Oklahoma School Testing Program - Parent/Student Opt Out.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 3134 Oklahoma School Testing Program - Parent/Student Opt Out Passed with a motion by Lisa Owens and a second by Lisa Kramer.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a new position for Director of Educational Technology.
Agenda Item Type:  Action Item
Action(s):
Approval of a new position for Director of Educational Technology Passed with a motion by Lisa Kramer and a second by Julie Prox.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement with Response Law, LLC for a one-day educational program.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement with Response Law, LLC for a one-day educational program at a cost of $ Passed with a motion by Lisa Kramer and a second by Matt Dotson.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma as presented Passed with a motion by Lisa Owens and a second by Lisa Kramer.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an activity fund account for the STUCO State Convention.
Agenda Item Type:  Action Item
Action(s):
Approval of an activity fund account for the STUCO State Convention Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the additional fundraiser requests from the Bixby Band for the 2017-2018 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the additional fundraiser requests from the Bixby Band for the 2017-2018 fiscal year as presented Passed with a motion by Lisa Kramer and a second by Matt Dotson.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Review of the site GE Update: Daniel Deitz, Rowland Vernon, Kate Creekmore and Terry Adams.
Agenda Item Type:  Information Item
Attachments:
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to determine the necessity of an executive session and vote to go into executive session, pursuant to OKLA. STAT. tit. 25, Section 307 B.1 and 7 (2011) of the Oklahoma Open Meeting Act, for the purpose of confidential communications among board members and the interim superintendent as to any and all employee issues arising out of the confidential investigation of an incident involving certain Bixby High School students.
Agenda Item Type:  Action Item
Action(s):
At 7:50 p.m. approval of going into executive session to discuss confidential communications among board members and the interim superintendent as to any and all employee issues arising out of the confidential investigation of an incident involving certain Bixby High School students Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Action(s):
At 9:19 p.m. approval of returning to open session Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 9:21 p.m. approval of adjourning Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
<< Back to the Public Page for Bixby Public Schools