Public Meeting Minutes: February 8, 2018 at 6:00 PM - Bixby Board of Education Regular Meeting

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February 8, 2018 at 6:00 PM - Bixby Board of Education Regular Meeting Minutes

February 8, 2018 at 6:00 PM - Bixby Board of Education Regular Meeting
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Interim Superintendent's Reports
Agenda Item Type:  Information Item
Facilities Update
Agenda Item Type:  Information Item
District Around Campus - Report on various student and staff activities in the District
Agenda Item Type:  Information Item
Attachments:
Monthly Budget Report
Agenda Item Type:  Information Item
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-N. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Agenda Items A-N as presented Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of January 11, 2018 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Minutes of January 12, 2018 Special Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders - FY 2018 General Fund #1-1478; Building Fund #1-53; Child Nutrition #1-133; Bond 32 #1-2; Bond 34 #1; Bond 36 #1-36; Bond 38 #1-5; Bond 39 #1; Sinking #1 and Payroll Encumbrances
Agenda Item Type:  Consent Agenda
Whitey Ford Basketball Facilities Use Agreement for 17-18 fiscal year
Agenda Item Type:  Consent Item
Medical Leave - Support - North Intermediate - 11/27/2017 to 1/9/2018
Agenda Item Type:  Consent Item
FMLA - Certified - High School - 1/29/2018 to 4/25/2018
Agenda Item Type:  Consent Item
FMLA - Support - High School - 3/5/2018 to 3/26/2018
Agenda Item Type:  Consent Item
FMLA - Certified - Central Elementary - 1/30/2018 to 2/12/2018
Agenda Item Type:  Consent Item
FMLA - Support - High School - 2/12/2018 to 3/26/2018
Agenda Item Type:  Consent Item
FMLA - Certified - North Elementary - 3/27/2018 to 5/28/2018
Agenda Item Type:  Consent Item
Long Term - Certified - Central Elementary - 8/17/2017 to 1/15/2018 (original date was 5/24/2018)
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Interim Superintendent's Services
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve a ground lease revenue package for capital improvement projects in the District.
Agenda Item Type:  Action Item
Action(s):
Approval of tabling this item Passed with a motion by Ron Schnare and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Brewer Construction Company Change Order #4 at a cost of $7,679.00 for the Bixby Track Renovation project.
Agenda Item Type:  Action Item
Action(s):
Approval of Brewer Construction Company Change Order #4 at a cost of $7,679.00 for the Bixby Track Renovation project Passed with a motion by Ron Schnare and a second by Julie Prox.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Interview selected applicants for possible appointment to Board Seat Office No. 3. Discussion item only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve a contract with Jenkins & Kemper CPA for the 2017-2018 Audit and the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with Jenkins & Kemper CPA for the 2017-2018 Audit and the 2018-2019 fiscal year at a cost of $13,000.00 Passed with a motion by Ron Schnare and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Interim Superintendent Lydia Wilson as the authorized representative of Bixby Schools and as such empowered to execute agreements on behalf of the District with the State Department of Education, the United States Department of Education and agencies which may be prerequisite to operation of State and Federal Programs.
Agenda Item Type:  Action Item
Action(s):
Approval of Interim Superintendent Lydia Wilson as the authorized representative of Bixby Schools and as such empowered to execute agreements on behalf of the District with the State Department of Education, the United States Department of Education and agencies which may be prerequisite to operation of State and Federal Programs Passed with a motion by Amanda Stephens and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy 2109 Withdrawal from School.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 2109 Withdrawal from School Passed with a motion by Ron Schnare and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy 2111 Wellness Policy.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 2111 Wellness Policy Passed with a motion by Julie Prox and a second by Amanda Stephens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy 2135 Student Activities: Eligibility.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 2135 Student Activities: Eligibility Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy 4155 Administrative Evaluation.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 4155 Administrative Evaluation Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an Amendment to the Destiny Resource Management Agreement.
Agenda Item Type:  Action Item
Action(s):
Approval of an Amendment to the Destiny Resource Management Agreement Passed with a motion by Ron Schnare and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Services Pricing Agreement with Turnitin, LLC.
Agenda Item Type:  Action Item
Action(s):
Approval of a Services Pricing Agreement with Turnitin, LLC at a cost of $6,823.67 Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma Passed with a motion by Ron Schnare and a second by Julie Prox.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to go or not to go into executive session, pursuant to (OKLA. STAT. tit. 25 Sec. 307 (B)(1) and (7) and OKLA. STAT. tit. 70, Sec. 5-118) to discuss candidates to fill Board Seat Office No. 3, with such appointment being effective at the close of business on Friday, February 9, 2018.
Agenda Item Type:  Action Item
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Action(s):
At 10:15 p.m. approval to acknowledge return to open session Passed with a motion by Lisa Kramer and a second by Julie Prox.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
Interim Superintendent's Services (Part Two)
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve a motion to appoint one of the interviewed candidates to fill Board Seat Office No. 3, with such appointment being effective at the close of business on Friday, February 9, 2018. (Any person appointed to fill this vacancy will serve until the completion of the election process in 2019.)
Agenda Item Type:  Action Item
Action(s):
Approval of Matt Dotson as the candidate to fill Board Seat Office No. 3 Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 10:19 p.m. approval to adjourn Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
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