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July 16, 2020 at 6:00 PM - Bixby Board of Education Regular Meeting

Minutes
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Reports to The Board
Agenda Item Type:  Information Item
Superintendent's Report - Rob Miller
Agenda Item Type:  Action Item
Facilities Update - Mark Deibert
Agenda Item Type:  Information Item
Comments from the Public - Bryan Wiesman, 11831 E. 121st St., Broken Arrow, Ok. 74011.  Bryan addressed the Board on the reasons to wear face masks.
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #4.1-4.29. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Agenda Items #4.1-4.29 as presented. Passed with a motion by Matt Dotson and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of June 11, 2020 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments: (1)
Minutes of June 29, 2020 Special Board Meeting
Agenda Item Type:  Consent Agenda
Attachments: (1)
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders for FY 2020 and FY 2021 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, Bond Funds 31-39 and Bond-Lease per attached encumbrance registers
Agenda Item Type:  Consent Agenda
Approval of Bixby Public Schools Handbooks as presented for the 2020-2021 fiscal year
Agenda Item Type:  Consent Item
Approval of a participation agreement with Oklahoma State Department of Education and Public Consulting Group for the School-Based Health Services Program (Medicaid) for the 2020-2021 fiscal year
Agenda Item Type:  Consent Item
Approval of the ImpactTulsa Memorandum of Understanding for the 2020-2021 fiscal year
Agenda Item Type:  Consent Item
Approval of UCO Memorandum of Understanding for Teacher clinical experiences for the 2020-2021 fiscal year
Agenda Item Type:  Consent Item
Approval of the Tulsa Community College Memorandum of Understanding for the Concurrent Enrollment for the 2020-2021 fiscal year
Agenda Item Type:  Consent Item
Approval of Tulsa Community College Memorandum of Understanding for Pre-Calculus 1 Math 1513 for the 2020-2021 fiscal year
Agenda Item Type:  Consent Item
Approval of Tulsa Technology Memorandum of Understanding for eSchool Network for the 2020-2021 fiscal year
Agenda Item Type:  Consent Item
Approval of Tulsa Technology Memorandum of Understanding for the Aerospace program for the 2020-2021 fiscal year
Agenda Item Type:  Consent Item
Approval of Oklahoma University Memorandum of Understanding for Teacher Field Experience for the 2020-2021 fiscal year
Agenda Item Type:  Consent Item
Approval of the SpringDental Memorandum of Understanding for 2020-2021 fiscal year
Agenda Item Type:  Consent Item
Approval of the Sandy Hook Promise "Say Something Anonymous Reporting System" Agreement for the 2020-21 fiscal year.
Agenda Item Type:  Action Item
Approval of Bixby Police Department Agreements for SRO services for the 2020-21 fiscal year
Agenda Item Type:  Action Item
Approval of the American Checked Agreement for volunteer background checks for 2020-21 fiscal year.
Agenda Item Type:  Action Item
Approval of Ver Hoef Agreement to provide background checks for incoming employees for 2020-21 fiscal year.
Agenda Item Type:  Action Item
Approval of PULSE Software Memorandum of Understanding for the 2020-21 fiscal year.
Agenda Item Type:  Action Item
Approval of The Bridges Foundation Memorandum of Understanding for the 2020-21 fiscal year
Agenda Item Type:  Action Item
Approval of an agreement with Christina Evans for services for the 2020-2021 fiscal year
Agenda Item Type:  Consent Item
Approval of an agreement with Mary Catherine Corbell, LLC for services for the 2020-2021 fiscal year
Agenda Item Type:  Consent Item
Approval of the lowest responsible bidder for Milk and Dairy products for the 2020-2021 fiscal year
Agenda Item Type:  Consent Item
Approval of the lowest responsible bidder for the Prime Vendor for the 2020-2021 fiscal year
Agenda Item Type:  Consent Item
Approval of the lowest responsible bidder for Bread products for the 2020-2021 fiscal year
Agenda Item Type:  Consent Item
Approval of the lowest responsible bidder for the Child Nutrition pest control services for the 2020-2021 fiscal year 
Agenda Item Type:  Consent Item
Approval of the lowest responsible bidder for Produce for the 2020-2021 fiscal year
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments: (1)
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments: (1)
Finance
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve a reimbursement agreement between the General Fund and the Child Nutrition Fund for the 2020-2021 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a reimbursement agreement between the General Fund and the Child Nutrition Fund for the 2020-2021 fiscal year. Passed with a motion by Julie Prox and a second by Justin Cheatham.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration or vote to approve or not to approve a new beverage contract. 
Agenda Item Type:  Action Item
Action(s):
Approval of a new five year beverage contract with Pepsi as presented. Passed with a motion by Julie Prox and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Teaching and Learning
Agenda Item Type:  Action Item
Discussion, consideration, and vote to approve or not to approve Bixby Public Schools "Return to Learn" and COVID-19-Protocols and Procedures Guide for 2020-2021. 
Agenda Item Type:  Action Item
Action(s):
Approval of the Bixby Public Schools Return to Learn and COVID-19-Protocols and Procefutrd Huifr got 2020-2021 Passed with a motion by Julie Prox and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a service agreement with International Center for Leadership in Education.
Agenda Item Type:  Action Item
Action(s):
Approval of a service agreement with International Center for Leadership in Education. Passed with a motion by Matt Dotson and a second by Justin Cheatham.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
District Services
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve Rob Miller, Lydia Wilson and Jamie Milligan as Title IX Coordinators for Bixby Public Schools for the 2020-2021 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of Rob Miller, Lydia Wilson and Jamie Milligan as the Title IX Coordinators for Bixby Public Schools for the 2020-2021 fiscal year. Passed with a motion by Julie Prox and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Superintendent's Contract for the 2020-2021 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Superintendent's Contract for the 2020-2021 fiscal year Passed with a motion by Amanda Stephens and a second by Justin Cheatham.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
Discussion, consideration, and vote to approve or not to approve a drug and alcohol testing contract with TEAM Professional Services, Inc for the 2020-21 fiscal year
Agenda Item Type:  Action Item
Action(s):
Approval of a drug and alcohol testing contract with TEAM Professional Services, Inc. for the 2020-2021 fiscal year Passed with a motion by Julie Prox and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for district-wide pest control services for the 2020-2021 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of _West Pest Control as the lowest responsible bidder for district-wide pest control services for the 2020-2021 fiscal year. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for district-wide trash services for the 2020-2021 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of American Waste as the lowest responsible bidder for district-wide trash services for the 2020-2021 fiscal year. Passed with a motion by Julie Prox and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for the Elevator Service Contract for the 2020-2021 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of ThyssenKrupp as the lowest responsible bidder for the Elevator Service Contract for the 2020-2021 fiscal year. Passed with a motion by Amanda Stephens and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of according to Oklahoma Statutes.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring items as surplus to be disposed of according to Oklahoma Statutes as presented. Passed with a motion by Amanda Stephens and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
Human Resources
Agenda Item Type:  Action Item
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to go or not to go into executive session to discuss the negotiations proceedings with the BEA (25 O.S. Sec. 307 (B)(2)).
Agenda Item Type:  Action Item
Action(s):
At 7:57 p.m. approval of going into executive session to discuss the negotiations proceedings with the BEA (25 O.S. Sec. 307 (B)(2)). Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Action(s):
At 8:40 p.m. approval to return to open session Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 8:41 p.m. approval to adjourn Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
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