January 11, 2018 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call

Interim Superintendent's Reports

Facilities Update

District Around Campus - District Students and Staff activity update

Monthly Budget Report

Comments from the Floor

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes.

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and

General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-M. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of December 14, 2017 Regularly Scheduled Board Meeting

Minutes of December 19, 2017 Special Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders - FY 2018 General Fund #1-1435 Building Fund #1-51; Child Nutrition #1-132; Bond 32 #1-2; Bond 34 #1; Bond 36 #1-34; Bond 38 #1-4; Bond 39 #1 and Sinking Fund #1

Bixby Middle School Band request to participate in the Silver Dollar City Performance in Branson, MO on May 12, 2018

MCJROTC request to attend the Military Skills and Marksmanship Competition in Topeka, KS on February 9-10, 2018

Medical Leave - Central Intermediate - Support - 1/10/2018 to 2/23/18

FMLA - Middle School - Certified - 11/6/2017 to 1/10/2018

FMLA - Central Elementary - Certified - 1/11/2018 to 4/5/2018

FMLA - High School - Certified - 4/9/2018 to 5/31/2018

Medical Leave - Middle School - Support - 1/18/2018 to 2/16/2018

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Interim Superintendent's Services

Presentation of the 2016-2017 Audit Report by Jenkins & Kemper, CPAs. Information only. No action required by the Board of Education.

Discussion, consideration and vote to approve or not to approve Flintco Change Proposal #33 for the 9th Grade Center Phase 2 project at a cost of $5,312.00 to come from contingency.

Discussion, consideration and vote to approve or not to approve Flintco Change Proposal #34 for the 9th Grade Center Phase 2 project at a cost of $1,900.00 to come from contingency.

Discussion, consideration and vote to approve or not to approve Flintco Change Proposal #38 for the 9th Grade Phase 2 project at a cost of $9,052.00 from the contingency ($1,552.00) and the Electrical Utility Relocation Allowance ($7,500.00).

Discussion, consideration and vote to approve or not to approve Flintco Change Proposal #41 for the 9th Grade Center Phase 2 project at a cost of $1,300.00 to come from the Layout Allowance.

Discussion, consideration and vote to approve or not to approve Flintco Change Proposal #42 for the 9th Grade Center Phase 2 project with a credit of $2,042.00 back to the contingency.

Discussion, consideration and vote to approve or not to approve Flintco Change Proposal #43 for the 9th Grade Center Phase 2 project at a cost of $14,250.00 with no increase to the GMP.

Discussion, consideration and vote to approve or not to approve a Brewer Construction Company Change Orders #1-3 for the Bixby Track Renovation Project with a net impact of ($13,668.00).

Discussion, consideration and vote to approve or not to approve the Interim Superintendent Contract with Lydia Wilson.

Discussion, consideration and vote to approve or not to approve the Interim Principal Contract with Leslie Haynes.

Discussion, consideration and vote to approve or not to approve Dawn Nipps as the Title IX Coordinator for Bixby Public Schools.

Discussion, consideration and vote to approve or not to approve an amended contract with Kelly Services for the 2017-2018 fiscal year.

Discussion, consideration and vote to approve or not to approve a Memorandum of Understanding agreement with Northeastern State University for the Teacher Education Program for 2018.

Discussion, consideration and vote to approve or not to approve an additional Equipment Lease Agreement with Dotcom Leasing LLC for copiers at Northeast Intermediate at a cost of $451.00 per month.

Discussion, consideration and vote to approve or not to approve an agreement with Heinemann for presentation of a seminar at Central Elementary on April 30, 2018 at a cost of $4,000.00.

Discussion, consideration and vote to approve or not to approve a Transportation Use Agreement with the Tulsa County Board of County Commissioners through June 30, 2018.

Discussion, consideration and vote to approve or not to approve a Transportation Use Agreement with the Tulsa County Board of County Commissioners effective July 1, 2018 through August 10, 2018.

Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of according to Oklahoma Statutes.

Discussion, consideration and vote to approve or not to approve an additional fundraiser for the Tennis Booster Club.

Discussion, consideration and vote to approve or not to approve establishing a board procedure to be followed in filling the impending board vacancy for Board Seat #3.

New Business

Vote to adjourn