Public Meeting Minutes: January 11, 2018 at 6:00 PM - Bixby Board of Education Regular Meeting

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January 11, 2018 at 6:00 PM - Bixby Board of Education Regular Meeting Minutes

January 11, 2018 at 6:00 PM - Bixby Board of Education Regular Meeting
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Interim Superintendent's Reports
Agenda Item Type:  Information Item
Facilities Update
Agenda Item Type:  Information Item
District Around Campus - District Students and Staff activity update
Agenda Item Type:  Information Item
Attachments:
Monthly Budget Report
Agenda Item Type:  Information Item
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-M. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Agenda Items A-M as presented Passed with a motion by Ron Schnare and a second by Lisa Owens.
  • Lisa Kramer: Absent
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of December 14, 2017 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Minutes of December 19, 2017 Special Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders - FY 2018 General Fund #1-1435 Building Fund #1-51; Child Nutrition #1-132; Bond 32 #1-2; Bond 34 #1; Bond 36 #1-34; Bond 38 #1-4; Bond 39 #1 and Sinking Fund #1
Agenda Item Type:  Consent Agenda
Bixby Middle School Band request to participate in the Silver Dollar City Performance in Branson, MO on May 12, 2018
Agenda Item Type:  Consent Item
MCJROTC request to attend the Military Skills and Marksmanship Competition in Topeka, KS on February 9-10, 2018
Agenda Item Type:  Action Item
Medical Leave - Central Intermediate - Support - 1/10/2018 to 2/23/18
Agenda Item Type:  Consent Item
FMLA - Middle School - Certified - 11/6/2017 to 1/10/2018
Agenda Item Type:  Consent Item
FMLA - Central Elementary - Certified - 1/11/2018 to 4/5/2018
Agenda Item Type:  Consent Item
FMLA - High School - Certified - 4/9/2018 to 5/31/2018
Agenda Item Type:  Consent Item
Medical Leave - Middle School - Support - 1/18/2018 to 2/16/2018
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Interim Superintendent's Services
Agenda Item Type:  Action Item
Presentation of the 2016-2017 Audit Report by Jenkins & Kemper, CPAs. Information only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve Flintco Change Proposal #33 for the 9th Grade Center Phase 2 project at a cost of $5,312.00 to come from contingency.
Agenda Item Type:  Action Item
Action(s):
Approval of Flintco Change Proposal #33 for the 9th Grade Center Phase 2 project at a cost of $5,312.00 to come from contingency Passed with a motion by Julie Prox and a second by Amanda Stephens.
  • Lisa Kramer: Absent
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Flintco Change Proposal #34 for the 9th Grade Center Phase 2 project at a cost of $1,900.00 to come from contingency.
Agenda Item Type:  Action Item
Action(s):
Approval of Flintco Change Proposal #34 for the 9th Grade Center Phase 2 project at a cost of $1,900.00 to come from contingency Passed with a motion by Ron Schnare and a second by Lisa Owens.
  • Lisa Kramer: Absent
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Flintco Change Proposal #38 for the 9th Grade Phase 2 project at a cost of $9,052.00 from the contingency ($1,552.00) and the Electrical Utility Relocation Allowance ($7,500.00).
Agenda Item Type:  Action Item
Action(s):
Approval of Flintco Change Proposal #38 for the 9th Grade Phase 2 project at a cost of $9,052.00 from the contingency ($1,552.00) and the Electrical Utility Relocation Allowance ($7,500.00) Passed with a motion by Ron Schnare and a second by Julie Prox.
  • Lisa Kramer: Absent
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Flintco Change Proposal #41 for the 9th Grade Center Phase 2 project at a cost of $1,300.00 to come from the Layout Allowance.
Agenda Item Type:  Action Item
Action(s):
Approval of Flintco Change Proposal #41 for the 9th Grade Center Phase 2 project at a cost of $1,300.00 to come from the Layout Allowance Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Lisa Kramer: Absent
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Flintco Change Proposal #42 for the 9th Grade Center Phase 2 project with a credit of $2,042.00 back to the contingency.
Agenda Item Type:  Action Item
Action(s):
Approval of Flintco Change Proposal #42 for the 9th Grade Center Phase 2 project with a credit of $2,042.00 back to the contingency Passed with a motion by Ron Schnare and a second by Lisa Owens.
  • Lisa Kramer: Absent
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Flintco Change Proposal #43 for the 9th Grade Center Phase 2 project at a cost of $14,250.00 with no increase to the GMP.
Agenda Item Type:  Action Item
Action(s):
Approval of Flintco Change Proposal #43 for the 9th Grade Center Phase 2 project at a cost of $14,250.00 with no increase to the GMP Passed with a motion by Ron Schnare and a second by Amanda Stephens.
  • Lisa Kramer: Absent
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Brewer Construction Company Change Orders #1-3 for the Bixby Track Renovation Project with a net impact of ($13,668.00).
Agenda Item Type:  Action Item
Action(s):
Approval of Brewer Construction Company Change Orders #1-3 for the Bixby Track Renovation Project with a net impact of ($13,668.00) Passed with a motion by Ron Schnare and a second by Lisa Owens.
  • Lisa Kramer: Absent
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Interim Superintendent Contract with Lydia Wilson.
Agenda Item Type:  Action Item
Action(s):
Approval of the Interim Superintendent Contract with Lydia Wilson Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Lisa Kramer: Absent
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Interim Principal Contract with Leslie Haynes.
Agenda Item Type:  Action Item
Action(s):
Approval of the with Leslie Haynes Passed with a motion by Ron Schnare and a second by Lisa Owens.
  • Lisa Kramer: Absent
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Dawn Nipps as the Title IX Coordinator for Bixby Public Schools.
Agenda Item Type:  Action Item
Action(s):
Approval of Dawn Nipps as the Title IX Coordinator for Bixby Public Schools Passed with a motion by Lisa Owens and a second by Julie Prox.
  • Lisa Kramer: Absent
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an amended contract with Kelly Services for the 2017-2018 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of an amended contract with Kelly Services for the 2017-2018 fiscal year Passed with a motion by Ron Schnare and a second by Amanda Stephens.
  • Lisa Kramer: Absent
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Memorandum of Understanding agreement with Northeastern State University for the Teacher Education Program for 2018.
Agenda Item Type:  Action Item
Action(s):
Approval of a Memorandum of Understanding agreement with Northeastern State University for the Teacher Education Program for 2018 Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Lisa Kramer: Absent
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an additional Equipment Lease Agreement with Dotcom Leasing LLC for copiers at Northeast Intermediate at a cost of $451.00 per month.
Agenda Item Type:  Action Item
Action(s):
Approval of an additional Equipment Lease Agreement with Dotcom Leasing LLC for copiers at Northeast Intermediate at a cost of $451.00 per month Passed with a motion by Ron Schnare and a second by Lisa Owens.
  • Lisa Kramer: Absent
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement with Heinemann for presentation of a seminar at Central Elementary on April 30, 2018 at a cost of $4,000.00.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement with Heinemann for presentation of a seminar at Central Elementary on April 30, 2018 at a cost of $4,000.00 Passed with a motion by Julie Prox and a second by Ron Schnare.
  • Lisa Kramer: Absent
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Transportation Use Agreement with the Tulsa County Board of County Commissioners through June 30, 2018.
Agenda Item Type:  Action Item
Action(s):
Approval of a Transportation Use Agreement with the Tulsa County Board of County Commissioners through June 30, 2018 Passed with a motion by Ron Schnare and a second by Amanda Stephens.
  • Lisa Kramer: Absent
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Transportation Use Agreement with the Tulsa County Board of County Commissioners effective July 1, 2018 through August 10, 2018.
Agenda Item Type:  Action Item
Action(s):
Approval of a Transportation Use Agreement with the Tulsa County Board of County Commissioners effective July 1, 2018 through August 10, 2018 Passed with a motion by Ron Schnare and a second by Lisa Owens.
  • Lisa Kramer: Absent
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of according to Oklahoma Statutes.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring items as surplus to be disposed of according to Oklahoma Statutes Passed with a motion by Lisa Owens and a second by Julie Prox.
  • Lisa Kramer: Absent
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve an additional fundraiser for the Tennis Booster Club.
Agenda Item Type:  Action Item
Action(s):
Approval of an additional fundraiser for the Tennis Booster Club Passed with a motion by Ron Schnare and a second by Amanda Stephens.
  • Lisa Kramer: Absent
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve establishing a board procedure to be followed in filling the impending board vacancy for Board Seat #3.
Agenda Item Type:  Action Item
Action(s):
Approval of establishing a board procedure to be followed in filling the impending board vacancy for Board Seat #3 Passed with a motion by Lisa Owens and a second by Ron Schnare.
  • Lisa Kramer: Absent
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At p.m. approval of adjourning Passed with a motion by Julie Prox and a second by Lisa Owens.
  • Lisa Kramer: Absent
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
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