June 12, 2017 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call

Superintendent's Reports

Facilities Update

District Activity Report - Superintendent's report on various student and staff activities in the district

Monthly Budget Report

Comments from the Floor

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes.

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and

General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-W. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of May 8, 2017 Regularly Scheduled Board Meeting

Minutes of May 18, 2017 Special Board Meeting

Treasurer's Report on Investments of Funds

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders - FY 2017 General Fund #1-1709; Building Fund #1-41; Child Nutrition #1-170; Bond 32 #1-5; Bond 34 #1-28; Bond 35 #1; Bond 36 #1-35; Bond 37 #1-3; Sinking #1-3 and Bond/Lease #12-13

Renewal of the Great Plains Resource agreement for LobbyGuard Maintenance for the 2017-2018 fiscal year

2016-2017 Amended Contract for Secondary tutoring with Simon MacFarlane

BHS Cheer request to attend SMU Cheer Camp on June 12-14, 2017 in Dallas, TX

Bixby Football request to participate in a 7 on 7 Tournament in Springdale, Arkansas on July 13-15, 2017

Renewal of the Memorandum of Understanding with Tulsa Technology Center for Student Transportation for the 2017-2018 fiscal year

Renewal of the contracts with Drugs of Abuse Testing Laboratory, Inc. (DATL) for the 2017-2018 fiscal year

Renewal of the CRW Consulting Services E-rate Contract for the 2017-2018 fiscal year

Renewal of appointment of Sherry McIntyre as School District Treasurer for the 2017-2018 fiscal year.

Renewal of appointment of Sherry McIntyre as Minutes Clerk for the 2017-2018 fiscal year

Renewal of appointment of Melinda Weig as Assistant District Treasurer and Activity Fund Custodian for the 2017-2018 fiscal year

Renewal of appointment of Karen Miller as Deputy Encumbrance Clerk for the 2017-2018 fiscal year

Renewal of appointment of Maricela Hanseth as Encumbrance Clerk and Deputy Clerk of the Board for the 2017-2018 fiscal year

Renewal of appointment of Terry Sorrells as Deputy Minutes Clerk for the 2017-2018 fiscal year

Appointment of Michelle Atkinson as Deputy Activity Fund Custodian for the 2017-2018 fiscal year

FMLA - Certified - High School - 4/17/17 to 5/23/17

FMLA - Support - District Wide - 6/6/17 to 7/18/17

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Superintendent's Services

Discussion, consideration, and vote to approve or not to approve a Guaranteed Maximum Price Amendment to the Construction Manager contract for the Bixby High School Band Facility project.

Discussion, consideration, and vote to approve or not to approve CP #12 for the Bixby Band Project resulting in a credit of $2,950.00.

Discussion, consideration, and vote to approve or not to approve CP's #8, #9, and #13 resulting in a cumulative increase in cost for the Bixby Band Project of $775.00.

Discussion, consideration, and vote to approve or not to approve CP's #2 and #9 resulting in a cumulative cost increase of $85,592.00 in the Bixby 9th Grade Phase 2 Project.

Discussion, consideration, and vote to approve or not to approve CP #8 for the 9th Grade Center Phase II project resulting in an increase of $1,300.00

Discussion, consideration, and vote to approve or not to approve CPs #10, #15, and #17 for the Bixby Band Project resulting in a credit of $4,108.00.

Discussion, consideration, and vote to approve or not to approve CPs #6 and #11 for the 9th Grade Center Phase II project resulting in a credit of $17,388.00.

Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for Door Hardware Material for the 9th Grade Center Phase II.

Discussion, consideration and vote to approve or not to approve the Bixby Public Schools 2018-2019 Academic Calendar.

Discussion, consideration and vote to approve or not to approve the Holiday Schedule for 2017-2018 for twelve month employees.

Discussion, consideration and vote to approve or not to approve revised Policy 6141 Child Nutrition Information for Families.

Discussion, consideration and vote to approve or not to approve the Bixby Schools Child Nutrition Services Procurement Plan for Child Nutrition Programs.

Discussion, consideration and vote to approve or not to approve the Bixby Public Schools Open Transfer List for the 2017-2018 fiscal year.

Discussion, consideration and vote to approve or not to approve a Clinical Rotation Agreement with the University of Tulsa for the 2017-2018 fiscal year.

Discussion, consideration and vote to approve or not to approve a Memorandum of Understanding with the University of Tulsa for the Teacher Education Program for the 2017-2018 fiscal year.

Discussion, consideration and vote to approve or not to approve General Liability, Education Leaders Liability, Property and Casualty Insurance agreements for the 2017-2018 fiscal year.

Discussion, consideration and vote to approve or not to approve the Workers' Compensation insurance for the 2017-2018 fiscal year.

Discussion, consideration and vote to approve or not to approve a contract for unemployment services with OPSUCA for the 2017-2018 fiscal year.

Discussion, consideration and vote to approve or not to approve the State of Oklahoma Department of Rehabilitation Services Transition School-to-work: Work Study agreement for the 2017-2018 fiscal year.

Discussion, consideration and vote to approve or not to approve the Activity Fundraisers for the 2017-2018 fiscal year.

Discussion, consideration and vote to approve or not to approve an Activity Fund account for the 9th Grade Media Center.

Discussion, consideration and vote to approve or not to approve an Activity Fund account for the Bixby 9th Grade Center Hospitality Account.

Discussion, consideration and vote to approve or not to approve renewal of school picture contracts with Ruth Kelly and Legacy Studios for the 2017-2018 fiscal year.

Discussion, consideration and vote to approve or not to approve the renewal of yearbook contracts with Jostens and Ruth Kelly Studios for the 2017-2018 fiscal year.

Discussion, consideration and vote to approve or not to approve the BPS BNA Daycare Program parent handbook for the 2017-2018 fiscal year.

Discussion, consideration and vote to approve or not to approve an Activity Fund Account for the BPS BNA Daycare Program.

Discussion, consideration and vote to approve or not to approve an agreement with Heartland Merchant Processing for card and ACH services for the 2017-2018 fiscal year.

Discussion, consideration and vote to approve or not to approve the Renewal of Bixby Public Schools OSSBA membership for the 2017-2018 fiscal year.

Discussion, consideration and vote to approve or not to approve the appointment of a member of the BPS Board of Education as an OSSBA Legislative Liaison for the 2017-2018 fiscal year.

Discussion, consideration, and vote to approve or not to approve an agreement with CCOSA for the District to participate in the CCOSA District Level Services Program for the 2018 fiscal year.

Discussion, consideration and vote to approve or not to approve an agreement with Netchemia for the TalentEd Recruit & Hire Program at a cost of $4,051.69 for the 2017-2018 fiscal year.

Discussion, consideration and vote to approve or not to approve an agreement with Renaissance Learning for the 2017-2018 fiscal year.

Discussion, consideration and vote to approve or not to approve changing Activity Fund account 935-975 from Band to Winter Guard with a new nomenclature.

Discussion, consideration and vote to approve or not to approve declaring items as surplus (see attached lists) to be disposed of in accordance with the State Laws of Oklahoma.

Discussion, consideration and vote to approve or not to approve setting of a date, time and place for a Special Board Meeting in June, 2017.

Executive Session

Discussion, consideration and vote to go or not to go into executive session to discuss the collective bargaining unit negotiations proceedings with regard to Bixby Education Association (25 O.S. Sec. 307 (B)(2)), the appointment/hiring of a Boy's Head Basketball Coach, the appointment/hiring of an Executive Director of Student Services and the appointment/hiring of a BPS BNA Daycare Program Director (25 O.S. Sec. 307 (B)(1)(7)).

Vote to acknowledge return to open session.

Statement by Board president of executive session minutes.

Superintendent's Services (Part Two)

Discussion, consideration and vote to approve or not to approve hiring an Executive Director of Student Services for the 2017-2018 fiscal year.

Discussion, consideration and vote to approve or not to approve hiring a Director of the BPS BNA Daycare Program for the 2017-2018 fiscal year.

Discussion, consideration and vote to approve or not to approve a Boys' Head Basketball Coach for the 2017-2018 fiscal year.

New Business

Vote to adjourn