Public Meeting Minutes: May 8, 2017 at 6:00 PM - Bixby Board of Education Regular Meeting

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May 8, 2017 at 6:00 PM - Bixby Board of Education Regular Meeting Minutes

May 8, 2017 at 6:00 PM - Bixby Board of Education Regular Meeting
Superintendent's Reports
Agenda Item Type:  Information Item
Special Recognition - ROTC
Agenda Item Type:  Information Item
Facilities Update
Agenda Item Type:  Information Item
District Around Campus - Superintendent's report on various student and staff activities in the district
Agenda Item Type:  Information Item
Attachments:
Monthly Budget Report
Agenda Item Type:  Information Item
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-N. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Agenda Items A-N as presented Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of April 10, 2017 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Minutes of April 21, 2017 Special Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Treasurer's Report on Investments of Funds
Agenda Item Type:  Consent Agenda
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders - FY 2017 General Fund #1-1660; Building Fund #1-39; Child Nutrition #1-138; Bond 32 #1-5; Bond 34 #1-28; Bond 35 #1; Bond 36 #1-34; Bond 37 31-3 and Sinking Fund #1-3
Agenda Item Type:  Consent Agenda
Drama and Debate request to attend the National Speech and Debate Association National Tournament in Trussville, AL on June 17-23, 2017
Agenda Item Type:  Consent Item
Lauren Meyer revised RSA Tutoring Contract for the 2016-2017 fiscal year
Agenda Item Type:  Consent Item
Ruth Plaster revised RSA Tutoring Contract for 2016-2017 fiscal year
Agenda Item Type:  Consent Item
Beth Brady revised RSA Tutoring Contract for the 2016-2017 fiscal year
Agenda Item Type:  Consent Item
McKenna Smith revised Independent Contractor Services Agreement for the 2016-2017 fiscal year
Agenda Item Type:  Consent Item
Medical Leave - Support - Central Elementary - 4/3/17 to 7/3/17
Agenda Item Type:  Consent Item
FMLA - Support - Administration - 4/28/17 to 5/12/17
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Superintendent's Services
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve Flintco Constructive Solutions Change Order #5 for the Bixby 9th Grade Center Phase II.
Agenda Item Type:  Action Item
Action(s):
Approval of Flintco Constructive Solutions Change Order #5 for the Bixby 9th Grade Center Phase II Passed with a motion by Ron Schnare and a second by Julie Prox.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve FieldTurf USA, Inc. Change Order #1 on the High School Football Turf Project.
Agenda Item Type:  Action Item
Action(s):
Approval of FieldTurf USA, Inc. Change Order #1 on the High School Football Turf Project Passed with a motion by Lisa Kramer and a second by Amanda Stephens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve CM At Risk Contract with Brewer Construction Company of Eastern Oklahoma, Inc. for the Bixby Pool Renovations and the Track Project.
Agenda Item Type:  Action Item
Action(s):
Approval of CM At Risk Contract with Brewer Construction Company of Eastern Oklahoma, Inc. for the Bixby Pool Renovations and the Track Project Passed with a motion by Ron Schnare and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the appointment of the Board's Negotiations Team for the 2017-2018 fiscal year with regard to collective bargaining with the Bixby Education Association.
Agenda Item Type:  Action Item
Action(s):
Approval of the appointment of the Board's Negotiations Team for the 2017-2018 fiscal year for negotiations with the BEA as presented Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve new Policy 1118a Board of Education Meeting Minutes.
Agenda Item Type:  Action Item
Action(s):
Approval of the new Policy 1118a Board of Education Meeting Minutes Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Review of proposed revision to Board of Education Policies 2149 and 2150 Student Testing for Alcohol and Illegal Drugs. Discussion item only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve a Software Service Agreement with Municipal Accounting Systems for the 2017-2018 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a Software Service Agreement with Municipal Accounting Systems for the 2017-2018 fiscal year Passed with a motion by Ron Schnare and a second by Amanda Stephens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement with Northeastern State University for the Speech-Language Pathology Program for the 2017-2018 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement with Northeastern State University for the Speech-Language Pathology Program for the 2017-2018 fiscal year Passed with a motion by Julie Prox and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Memorandum of Understanding with The Bridges Foundation of Tulsa County for the Work Adjustment Training Program and the Workshop Training Program for the 2017-2018 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a MOU with The Bridges Foundation of Tulsa County for the Work Adjustment Training Program and the Workshop Training Program for the 2017-2018 fiscal year Passed with a motion by Ron Schnare and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an increase in student lunch prices for the 2017-2018 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of an increase in student lunch prices for the 2017-2018 fiscal year as presented Passed with a motion by Lisa Kramer and a second by Julie Prox.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Child Nutrition Summer Food Program.
Agenda Item Type:  Action Item
Action(s):
Approval of the Child Nutrition Summer Food Program contracts Passed with a motion by Ron Schnare and a second by Amanda Stephens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve adjusting school start time for Northeast Elementary and Intermediate for the 2017-2018 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a new start time for Northeast Elementary and Intermediate for the 2017-2018 fiscal year Passed with a motion by Ron Schnare and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve declaring items as surplus (see attached list) to be disposed of in accordance with the State Laws of Oklahoma.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring a mower as surplus Passed with a motion by Ron Schnare and a second by Amanda Stephens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Board of Education and Administration Goals for the 2017 calendar year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Board of Education and Administration Goals for 2017 calendar year Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to go or not to go into executive session to discuss the employment of Head Athletic Coaches for Bixby High School for the 2017-2018 fiscal year (25 O.S. Sec. 307 (B)(1)(7)) and the collective bargaining unit negotiation proceedings with Bixby Education Association (25 O.S. Sec. 307 (B)(2)).
Agenda Item Type:  Action Item
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Action(s):
At 12:12 a.m. approval of returning to open session Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
Superintendent's Services (Part Two)
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve the appointment of Head Coaches for the 2017-2018 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of appointment of the following Head Coaches for the 2017-2018 fiscal year: Chelsea Wozniak - Cheerleading, Loren Montgomery - Football, Joy Marie Galliart - Fast and Slow Pitch Softball, Kari Smith - Volleyball, Billy Carter - Cross Country Track (Boys and Girls), Tina Thomas - Girls Basketball, Danny Jefferson - Wrestling, Christa Thompson - Swimming, Mike Schwarz - Boys Soccer, Tamara Davalos - Girls Soccer, Doug Behrens - Boys Track , Onis Pankey - Girls Track, Rosie Ashworth - Girls Tennis, Ken Morrow - Golf (Boys and Girls), and Glenn Sullivan - Baseball Passed with a motion by Ron Schnare and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 12:14 p.m. approval of adjourning Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
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