Public Meeting Minutes: April 10, 2017 at 6:00 PM - Bixby Board of Education Regular Meeting

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April 10, 2017 at 6:00 PM - Bixby Board of Education Regular Meeting Minutes

April 10, 2017 at 6:00 PM - Bixby Board of Education Regular Meeting
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Superintendent's Reports
Agenda Item Type:  Information Item
Special Recognition State Tests and Academic All-State
Agenda Item Type:  Information Item
Facilities Update
Agenda Item Type:  Information Item
Attachments:
District Around Campus - Superintendent's report on various student and staff activities in the district
Agenda Item Type:  Information Item
Attachments:
Monthly Budget Report
Agenda Item Type:  Information Item
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-M. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Agenda Items A-M as stated Passed with a motion by Ron Schnare and a second by Julie Prox.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of March 6, 2017 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Treasurer's Report on Investments of Funds
Agenda Item Type:  Consent Agenda
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders - FY 2017 General Fund #1-1598; Building Fund #1-35; Child Nutrition #1-136; Bond 32 #1-5; Bond 34 #1-28; Bond 35 #1; Bond 36 #1-27; Bond 37 #1 and Sinking #1
Agenda Item Type:  Consent Agenda
Middle School Choir to attend Music in the Parks, Festivals of Music contest at Worlds of Fun in Kansas City, MO on April 22, 2017
Agenda Item Type:  Consent Item
Bixby High School Student Council to attend National Stuco Convention in Boston, MA and Nashua, NH on June 22-29, 2017
Agenda Item Type:  Consent Item
BHS Volleyball request to attend the University of Arkansas Volleyball Team Camp in Fayetteville, Arkansas on July 20-22, 2017
Agenda Item Type:  Consent Item
FMLA - Learning Center - Support - 4/3/17 to 5/1/17
Agenda Item Type:  Consent Item
FMLA - North Intermediate - Certified - 3/24/17 to 4/13/17
Agenda Item Type:  Consent Item
Extended Medical Leave - Transportation - Support - 4/4/17 to 7/13/17
Agenda Item Type:  Consent Item
Long Term Leave - Central Elementary - Certified - 8/17/17 to 5/24/18
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Superintendent's Services
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve a resolution determining the maturities of and setting a date, time and place for the sale of the $9,965,000 General Obligation Combined Purpose Bonds of this School District, and designating Phillips Murrah P.C., as bond counsel for this issuance of bonds.
Agenda Item Type:  Action Item
Action(s):
Approval of a resolution determining the maturities of and setting May 18, 2017 at 12:00 p.m. at the Bixby Administrative Center for the sale of the $9,965,000 General Obligation Combined Purpose Bonds of this School District, and designating Phillips Murrah P.C. as bond counsel for this issuance of bonds Passed with a motion by Ron Schnare and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Westfahl Construction Change Order #2 for the High School Baseball/Softball Turf Project.
Agenda Item Type:  Action Item
Action(s):
Approval of Westfahl Construction Change Order #2 for the High School Baseball/Softball Turf Project Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Flintco Constructive Solutions Change Order #1 on the 9th Grade Center Phase II.
Agenda Item Type:  Action Item
Action(s):
Approval of Flintco Constructive Solutions Change Order #1 for the 9th Grade Center Phase II Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Flintco Constructive Solutions Change Orders #4, #5, #6 and #7 for the Band Facility.
Agenda Item Type:  Action Item
Action(s):
Approval of Flinto Constructive Solutions Change Orders 4, 5, 6, and 7 for the Band Facility Passed with a motion by Ron Schnare and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Atlas Construction Change Order #4 for Northeast Intermediate.
Agenda Item Type:  Action Item
Action(s):
Approval of Atlas Construction Change Order 4 for Northeast Intermediate Passed with a motion by Lisa Kramer and a second by Ron Schnare.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration, and vote to approve or not to approve a contract with SchoolMessenger, Inc for online communication applications for fiscal year 2018.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with School Messenger, Inc. for online communication applications for fiscal year 2018 Passed with a motion by Julie Prox and a second by Amanda Stephens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for the 9th Grade Center Phase 2 Earthwork, Utilities and Paving Project.
Agenda Item Type:  Action Item
Action(s):
Approval of as the lowest responsible bidder for the 9th Grade Center Phase 2 Earthwork, Utilities and Paving Project Passed with a motion by Ron Schnare and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an auditor for Bixby Public Schools 2016-2017 Audit and the 2017-2018 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of Jenkins & Kemper, Inc. CPA as the school auditor for the 2016-2017 Audit and the 2017-2018 fiscal year Passed with a motion by Lisa Owens and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Application for Temporary Appropriations for the 2017-2018 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Application for Temporary Apporpriations for the 2017-2018 fiscal year Passed with a motion by Lisa Kramer and a second by Julie Prox.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Memorandum of Understanding with Department of Homeland Security (DHS) for the E-Verify electronic employee eligibility to work program.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 2124 Procedures for Documenting and Reporting Child Abuse, Neglect and Exploitation: Reporting Investigation Passed with a motion by Ron Schnare and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy 2124 Procedures for Documenting and Reporting Child Abuse, Neglect and Exploitation: Reporting and Investigation.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 2125 Suspected Child Abuse Report Form Passed with a motion by Ron Schnare and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy 2125 Suspected Child Abuse Report Form.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve revised Policy 5101 Open Records.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 5101 Open Records Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Merchant Services Agreement with Affinipay for credit card payment processing system for the Band.
Agenda Item Type:  Action Item
Action(s):
Approval of a Merchant Services Agreement with Affinipay for credit card payment processing system for the Band Passed with a motion by Julie Prox and a second by Amanda Stephens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a revision to Category O Support Employee Pay Scale for Bus Drivers.
Agenda Item Type:  Action Item
Action(s):
Approval of a revision to Category O Support Employee Pay Scale for Bus Drivers Passed with a motion by Ron Schnare and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for a Blue Bird Lift Bus.
Agenda Item Type:  Action Item
Action(s):
Approval of as lowest responsible bidder for a Blue Bird Lift Bus at a cost of $ Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration, and vote to approve or not to approve the lowest responsible bidder for a Blue Bird Non CDL Activity Bus.
Agenda Item Type:  Action Item
Action(s):
Approval of as the lowest responsible bidder for a Blue Bird Non CDL Activity Bus at a cost of $ Passed with a motion by Ron Schnare and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Memorandum of Understanding with Tulsa University for Speech Pathologists for the 2017-2018 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a MOU with Tulsa University for Speech Pathologists for the 2017-2018 fiscal year Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve declaring items as surplus (see attached list) to be disposed of in accordance with the State Laws of Oklahoma.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring the attached items as surplus to be disposed of in accordance with the State Laws of Oklahoma Passed with a motion by Ron Schnare and a second by Julie Prox.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discusssion, consideration, and vote to approve applications to the Oklahoma State Board of Education for a waiver to state regulation OAC 210:35-5-71 - Library Media Services Elementary School, OAC 210:35-7-61 - Library Media Services Middle School, and OAC 210:35-9-71 - Library Media Services Secondary School.
Agenda Item Type:  Action Item
Action(s):
Approval of applications to the OSBE for waivers to the State Department of Education as stated Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the engagement of Bixby Public Schools with Scott McDaniel of McDaniel Acord PLLC in the matter of Bixby Public Schools, et. al. intervening in the Oklahoma Supreme Court Case Ind. School Dist #52, et.al v. Hoffmeister, et.al. State Aid Recoupment Dispute at a maximum expense to Bixby Public Schools of $7,000.00.
Agenda Item Type:  Action Item
Action(s):
Approval of the engagement of Scott McDaniel of McDaniel Acord PLLC in the matter of Bixby Public School, et.al. intervening in the Oklahoma Supreme Court Case Ind. School District #52, et.al v. Hoffmeister, et.al. State Aid Recoupment Dispute at a maximum expense to Bixby Public Schools of $7,000.00 Passed with a motion by Ron Schnare and a second by Amanda Stephens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration, and vote to approve or not to approve a fundraiser for the BHS Band for fiscal year 2017.
Agenda Item Type:  Action Item
Action(s):
Approval of an additional fundraiser for the BHS Band for fiscal year 2017 Passed with a motion by Julie Prox and a second by Amanda Stephens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a new Activity Fund account for the NEEI Hospitality Account.
Agenda Item Type:  Action Item
Action(s):
Approval of a new Activity Fund account for the NEEI Hospitality Account Passed with a motion by Ron Schnare and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a new Activity Fund account for the BHS Hospitality Account.
Agenda Item Type:  Action Item
Action(s):
Approval of a new Activity Fund account for the BHS Hospitality Account Passed with a motion by Ron Schnare and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve entering into negotiations with the Bixby Education Association for the 2017-2018 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of entering into negotiations with the Bixby Education Association for the 2017-2018 fiscal year Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to go or not to go into executive session to discuss the collective bargaining unit negotiation proceedings with Bixby Education Association (25 O.S. Sec. 307 (B)(2)).
Agenda Item Type:  Action Item
Action(s):
At 8:46 p.m. approval to go into executive session to discuss the collective bargaining unit negotiation proceedings with the Bixby Education Association per Oklahoma statutes Passed with a motion by Lisa Owens and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
Superintendent's Services (Part Two)
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve the employment of those Certified Teachers subject to assignment by the Superintendent for the 2017-2018 fiscal year per Attachment "A".
Agenda Item Type:  Action Item
Attachments:
Discussion, consideration and vote to approve or not to approve those Support Personnel for the 2017-2018 fiscal year per Attachment "B" subject to the job assignment by the superintendent of schools.
Agenda Item Type:  Action Item
Attachments:
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
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