Public Meeting Minutes: January 19, 2017 at 6:00 PM - Bixby Board of Education Regular Meeting

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January 19, 2017 at 6:00 PM - Bixby Board of Education Regular Meeting Minutes

January 19, 2017 at 6:00 PM - Bixby Board of Education Regular Meeting
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Superintendent's Reports
Agenda Item Type:  Information Item
Facilities Update
Agenda Item Type:  Information Item
Attachments:
District Around Campus - Superintendent's report on various student and staff activities in the District
Agenda Item Type:  Information Item
Attachments:
Monthly Budget Report
Agenda Item Type:  Information Item
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-P. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Agenda Items A-P as presented Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of December 12, 2016 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Treasurer's Report on Investments of Funds
Agenda Item Type:  Consent Agenda
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders - FY 2017 General Fund #1-1437; Building Fund #1-28; Child Nutrition #1-126; Bond 32 #1-3; Bond 34 #1-27; Bond 35 #1; Bond 36 #1-12; Bond 37 #1 and Sinking Fund #1
Agenda Item Type:  Consent Agenda
Approval of an Independent Contractor agreement with McKenna Smith for services for the 2016-2017 fiscal year
Agenda Item Type:  Consent Item
MCJROTC request to attend the Military Skills and Marksmanship Competition in Topeka, KS on February 10-11, 2017
Agenda Item Type:  Consent Item
FMLA - Certified - Athletics - 1/9/17 to 4/10/17
Agenda Item Type:  Consent Item
FMLA (Intermittent) - Support - Maintenance - 12/1/16 to 7/17/17
Agenda Item Type:  Consent Item
FMLA - Certified - Middle School - 4/10/17 to 5/24/17
Agenda Item Type:  Consent Item
Medical Leave - Support - Transportation - 11/28/16 to 3/1/17
Agenda Item Type:  Consent Item
FMLA - Certified - High School - 12/15/16 to 1/6/17
Agenda Item Type:  Consent Item
Medical Leave - Support - Transportation - 1/5/17 to 3/6/17
Agenda Item Type:  Consent Item
FMLA - Support - Maintenance - 12/5/16 to 3/1/17
Agenda Item Type:  Consent Item
FMLA - Certified - High School - 11/15/16 to 12/12/16
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Superintendent's Services
Agenda Item Type:  Action Item
Presentation of the 2015-2016 Audit Report by Sanders, Bledsoe & Hewett. Information only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Discussion, consideration, and vote to approve or not to approve releasing Coulson Electric from its bid of $522,700.00 for the 9th Grade Center Phase II Electric Bid Package 26A due to Coulson Electric's request to be released.
Agenda Item Type:  Action Item
Action(s):
Approval of releasing Coulson Electric from its bid of $522,700.00 for the 9th Grade Center Phase II Electric Bid Package 26A Passed with a motion by Ron Schnare and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration, and vote to approve or not to approve Lighthouse Electric as low bidder on the 9th Grade Center Phase II Electric Bid Package 26A in the amount of $542,499.00.
Agenda Item Type:  Action Item
Action(s):
Approval of Lighthouse Electric as low bidder on the 9th Grade Center Phase II Electric Bid Package 26A Passed with a motion by Amanda Stephens and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Change Order 1 for the Shaw Sports Turf Baseball/Softball Turf project.
Agenda Item Type:  Action Item
Action(s):
Approval of Shaw Sports Turf Change Order #1 on the Baseball/Softball Turf project in the amount of ($1,425.00) Passed with a motion by Ron Schnare and a second by Julie Prox.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration, and vote to approve or not to approve Change Orders 2 through 9, 12, 17, and 17R1 for the Atlas Construction Northeast Intermediate project.
Agenda Item Type:  Action Item
Action(s):
Approval of Atlas Construction Change Order #2 at a cost of $20,327.77 and Change Order #3 at a cost of $192,631.74 for the Northeast Intermediate project Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration, and vote to approve or not to approve Change Orders 1, 2, and 3 for the Flintco Band Facility Project.
Agenda Item Type:  Action Item
Action(s):
Approval of Flintco Change Order #1 at a cost of ($3,447.50), Change Order #2 at a cost of $6,123.07 and Change Order #3 at a cost of $6,152.00 Passed with a motion by Lisa Kramer and a second by Julie Prox.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the revised Policy 3134 Oklahoma School Testing Program - Parent/Student Opt Out.
Agenda Item Type:  Action Item
Action(s):
Approval of the revised Policy 3134 Oklahoma School Testing Program - Parent/Student Opt Out Passed with a motion by Ron Schnare and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a new activity fund account for the Central Elementary PE Program.
Agenda Item Type:  Action Item
Action(s):
Approval of a new activity fund account for the Central Elementary PE Program Passed with a motion by Lisa Owens and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a new activity fund account for the Central Elementary Music Program.
Agenda Item Type:  Action Item
Action(s):
Approval of a new activity fund account for the Central Elementary Music Program Passed with a motion by Julie Prox and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve splitting the current Activity Fund Account for Central Elementary Music and PE into two separate accounts and transferring half of the funds into each of the new Central Elementary PE and Music Program accounts.
Agenda Item Type:  Action Item
Action(s):
Approval of splitting the current Activity Fund Account for Central Elementary Music and PE and transferring half of the funds into the new PE Account and half of the funds into the new Music Account Passed with a motion by Lisa Kramer and a second by Julie Prox.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of according to Oklahoma Statutes.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring items as surplus to be disposed of according to Oklahoma Statutes Passed with a motion by Ron Schnare and a second by Amanda Stephens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Fundraiser Vending Service Agreement with Imperial Vending, LLC. for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a Fundraiser Vending Service Agreement with Imperial Vending, LLC for the 2016-2017 fiscal year Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the appointment of a member of the Bixby Public Schools Board of Education as an OSSBA Legislative Liaison for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of appointing Lisa Kramer as the Bixby Public Schools Board of Education OSSBA Legislative Liaison for the 2016-2017 fiscal year Passed with a motion by Ron Schnare and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to go or not to go into executive session to discuss the Employment of the Superintendent (25 O.S. Sec. 307 (B)(7)).
Agenda Item Type:  Action Item
Action(s):
At 7:23 p.m. approval to go into Executive Session to discuss the Employment of the Superintendent per Oklahoma Statutes Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Action(s):
At 9:23 p.m. approval of returning to open session Passed with a motion by Lisa Kramer and a second by Amanda Stephens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
Superintendent's Services (Part Two)
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve the Superintendent's Contract.
Agenda Item Type:  Action Item
Action(s):
Approval of the Superintendent's Contract with the following changes: (1) Extension of one year - January 17,2017 to June 30, 2020, (2) No change to base salary, (3) Added a stipend concurrent with teacher stipend, and (4) MBO's with stipend for each successfully completed MBO Passed with a motion by Lisa Kramer and a second by Ron Schnare.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 9:26 p.m. a motion to adjourn Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
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