January 19, 2017 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call

Superintendent's Reports

Facilities Update

District Around Campus - Superintendent's report on various student and staff activities in the District

Monthly Budget Report

Comments from the Floor

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes.

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and

General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-P. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of December 12, 2016 Regularly Scheduled Board Meeting

Treasurer's Report on Investments of Funds

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders - FY 2017 General Fund #1-1437; Building Fund #1-28; Child Nutrition #1-126; Bond 32 #1-3; Bond 34 #1-27; Bond 35 #1; Bond 36 #1-12; Bond 37 #1 and Sinking Fund #1

Approval of an Independent Contractor agreement with McKenna Smith for services for the 2016-2017 fiscal year

MCJROTC request to attend the Military Skills and Marksmanship Competition in Topeka, KS on February 10-11, 2017

FMLA - Certified - Athletics - 1/9/17 to 4/10/17

FMLA (Intermittent) - Support - Maintenance - 12/1/16 to 7/17/17

FMLA - Certified - Middle School - 4/10/17 to 5/24/17

Medical Leave - Support - Transportation - 11/28/16 to 3/1/17

FMLA - Certified - High School - 12/15/16 to 1/6/17

Medical Leave - Support - Transportation - 1/5/17 to 3/6/17

FMLA - Support - Maintenance - 12/5/16 to 3/1/17

FMLA - Certified - High School - 11/15/16 to 12/12/16

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Superintendent's Services

Presentation of the 2015-2016 Audit Report by Sanders, Bledsoe & Hewett. Information only. No action required by the Board of Education.

Discussion, consideration, and vote to approve or not to approve releasing Coulson Electric from its bid of $522,700.00 for the 9th Grade Center Phase II Electric Bid Package 26A due to Coulson Electric's request to be released.

Discussion, consideration, and vote to approve or not to approve Lighthouse Electric as low bidder on the 9th Grade Center Phase II Electric Bid Package 26A in the amount of $542,499.00.

Discussion, consideration and vote to approve or not to approve Change Order 1 for the Shaw Sports Turf Baseball/Softball Turf project.

Discussion, consideration, and vote to approve or not to approve Change Orders 2 through 9, 12, 17, and 17R1 for the Atlas Construction Northeast Intermediate project.

Discussion, consideration, and vote to approve or not to approve Change Orders 1, 2, and 3 for the Flintco Band Facility Project.

Discussion, consideration and vote to approve or not to approve the revised Policy 3134 Oklahoma School Testing Program - Parent/Student Opt Out.

Discussion, consideration and vote to approve or not to approve a new activity fund account for the Central Elementary PE Program.

Discussion, consideration and vote to approve or not to approve a new activity fund account for the Central Elementary Music Program.

Discussion, consideration and vote to approve or not to approve splitting the current Activity Fund Account for Central Elementary Music and PE into two separate accounts and transferring half of the funds into each of the new Central Elementary PE and Music Program accounts.

Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of according to Oklahoma Statutes.

Discussion, consideration and vote to approve or not to approve a Fundraiser Vending Service Agreement with Imperial Vending, LLC. for the 2016-2017 fiscal year.

Discussion, consideration and vote to approve or not to approve the appointment of a member of the Bixby Public Schools Board of Education as an OSSBA Legislative Liaison for the 2016-2017 fiscal year.

Executive Session

Discussion, consideration and vote to go or not to go into executive session to discuss the Employment of the Superintendent (25 O.S. Sec. 307 (B)(7)).

Vote to acknowledge return to open session.

Statement by Board president of executive session minutes.

Superintendent's Services (Part Two)

Discussion, consideration and vote to approve or not to approve the Superintendent's Contract.

New Business

Vote to adjourn