Public Meeting Minutes: December 12, 2016 at 6:00 PM - Bixby Board of Education Regular Meeting

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December 12, 2016 at 6:00 PM - Bixby Board of Education Regular Meeting Minutes

December 12, 2016 at 6:00 PM - Bixby Board of Education Regular Meeting
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Superintendent's Reports
Agenda Item Type:  Information Item
Special Recognition
Agenda Item Type:  Information Item
Facilities Update
Agenda Item Type:  Information Item
District Around Campus - Superintendent's Report on various student and staff activities in the District
Agenda Item Type:  Information Item
Attachments:
Monthly Budget Report
Agenda Item Type:  Information Item
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-J. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Agenda Items A-J as stated Passed with a motion by Ron Schnare and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of November 14, 2016 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Minutes of November 17, 2016 Special Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Treasurer's Report on Investments of Funds
Agenda Item Type:  Consent Agenda
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders - FY 2017 General Fund #1-1375; Building Fund #1-27; Child Nutrition #1-122; Bond 34 #1-27; Bond 35 #1; Bond 36 #1-8; Bond 37 #1 and Sinking #1
Agenda Item Type:  Consent Agenda
Renewal of a contract with Barlow Education for negotiations with the Bixby Education Association
Agenda Item Type:  Consent Item
Renewal of agreement with Guardian Insurance for Life/AD&D fringe benefit insurance provided by the district for support and certified employees who work 20+ hours per week
Agenda Item Type:  Consent Item
FMLA - Certified - North Elementary - 12/12/16 to 01/16/17
Agenda Item Type:  Consent Agenda
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Superintendent's Services
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve a Work Authorization Agreement with Palmerton & Parrish for soil testing at the 9th Grade Center Project.
Agenda Item Type:  Action Item
Action(s):
Approval of Work Authorization Agreement with Palmerton & Parrish for soil testing at the 9th Grade Center Project not to exceed $11,754.25 Passed with a motion by Lisa Kramer and a second by Ron Schnare.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Work Authorization Agreement with Palmerton & Parrish for soil testing at the Baseball/Softball field project.
Agenda Item Type:  Action Item
Action(s):
Approval of a Work Authorization Agreement with Palmerton & Parrish for soil testing at the Baseball/Softball field project not to exceed $4,250.00 Passed with a motion by Ron Schnare and a second by Amanda Stephens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a contract with KKT Architects Inc. for architectural services for the Northeast Intermediate Project.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with KKT Architects Inc. for architectural services for the Northeast Intermediate Project Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidders for the 9th Grade Phase Two Project.
Agenda Item Type:  Action Item
Action(s):
Approval of the lowest responsible bidders for the 9th Grade Phase Two Project as presented with the second bidder on Masonry and Asphalt Passed with a motion by Lisa Kramer and a second by Amanda Stephens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Guaranteed Maximum Price Contract for the 9th Grade Phase Two Project with Flintco LLC.
Agenda Item Type:  Action Item
Action(s):
Approval of the Guaranteed Maximum Price Contract with Flinto LLC for the 9th Grade Phase Two Project at a cost of $8,521,509.00 Passed with a motion by Ron Schnare and a second by Julie Prox.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Atlas Construction Group Change Order #1 on the Northeast Intermediate Project a decrease in the Guaranteed Maximum Price of ($53,710.00).
Agenda Item Type:  Action Item
Action(s):
Approval of Atlas Construction Group Change Order #1 on the Northeast Intermediate Project a decrease in the Guaranteed Maximum Price of ($53,710.00) Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration, and vote to approve or not to approve a contract with the City of Bixby for a SRO officer via a Department of Justice grant for three school years, beginning the 2017-18 school year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with the City of Bixby for a SRO officer via a Department of Justice grant for three school years, beginning with the 2017-2018 fiscal year Passed with a motion by Amanda Stephens and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration, and vote to approve or not to approve a property damage agreement and release concerning the August 30, 2016 accident at approximately 134th and Memorial involving a BPS school bus.
Agenda Item Type:  Action Item
Action(s):
Approval of a property damage agreement and release concerning the August 30, 2016 accident at approximately 134th and Memorial involving a BPS school bus Passed with a motion by Ron Schnare and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Bixby Public Schools Gifted Educational Plan for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Bixby Public Schools Gifted Educational Plan for the 2016-2017 fiscal year Passed with a motion by Lisa Kramer and a second by Julie Prox.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Memorandum of Understanding with the Bixby Chamber and the City of Bixby for the establishment of the Bixby Economic Development Advisory Council.
Agenda Item Type:  Action Item
Action(s):
Approval of MOU with the Bixby Chamber and the City of Bixby for the establishment of the Bixby Economic Development Advisory Council Passed with a motion by Ron Schnare and a second by Amanda Stephens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Memorandum of Understanding with the University of Tulsa for the Teacher Education Program for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a MOU with the University of Tulsa for the Teacher Education Program for the 2016-2017 fiscal year Passed with a motion by Ron Schnare and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the revised Bixby Public Schools Policy 4154 Teacher Evaluation.
Agenda Item Type:  Action Item
Action(s):
Approval of the revised BPS Policy 4154 Teacher Evaluation Passed with a motion by Ron Schnare and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a new position for an Instructional Technology Integration Specialist.
Agenda Item Type:  Action Item
Action(s):
Approval of a new position for an Instructional Technology Integration Specialist Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an Activity Fund account for the World Languages and Cultures Club.
Agenda Item Type:  Action Item
Action(s):
Approval of a new Activity Fund account for the World Languages and Cultures Club Passed with a motion by Ron Schnare and a second by Julie Prox.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve closing the French Club, German Club and Spanish Club Activity Fund accounts and transferring the funds to the World Languages and Cultures Club account.
Agenda Item Type:  Action Item
Action(s):
Approval of closing the French Club, German Club and Spanish Club Activity Fund accounts and transferring the funds to the New World languages and Cultures Club account Passed with a motion by Ron Schnare and a second by Amanda Stephens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a new software agreement with Municipal Accounting Systems, Inc. for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a new software agreement with Municipal Accounting Systems, Inc. for the 2016-2017 fiscal year Passed with a motion by Lisa Kramer and a second by Julie Prox.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to go or not to go into executive session to discuss the Evaluation/Employment of the Superintendent (25 O.S. Sec. 307 (B)(7)).
Agenda Item Type:  Action Item
Action(s):
At 7:15 p.m. approval to go into executive session to discuss the Evaluation/Employment of the Superintendent per Oklahoma Statutes Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Action(s):
At 9:26 p.m. approval of returning to open session Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 9:27 p.m. approval to adjourn Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
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