October 10, 2016 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call

Superintendent's Reports

District Around Campus - Superintendent's report on various student and staff activities in the District

Monthly Budget Report

Comments from the Floor

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes.

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-W. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of September 12, 2016 Regularly Scheduled Board Meeting

Treasurer's Report on Investments of Funds

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders - FY 2017 General Fund #1-1239; Building Fund #1-23; Child Nutrition #1-108; Bond 34 #1-27; Bond 35 #1; Bond 36 #1-6; Bond 37 #1 and Payroll #50000 - 50686

OAAP Consultant Agreement with Caroline Nichols for assistance with training and testing for the 2016-2017 fiscal year

Bixby Wrestling Club Facilities Use Agreement for the 2016-2017 fiscal year

Roller Academy of Wrestling Facilities Use Agreement for the 2016-2017 fiscal year

Renewal of the contract with the Bixby Swim Club for use of the facilities for the 2016-2017 fiscal year

Renewal of the contract with the Bixby Youth Football Association for use of the facilities for the 2016-2017 fiscal year

Bixby Softball concession contract for the 2016-2017 fiscal year

Bixby Volleyball Concession contract for the 2016-2017 fiscal year

BHS Choir request to participate in the Music Celebrations International in Chicago, Illinois on March 15, 2017 to March 19, 2017

Bixby FCCLA request to attend the FCCLA National Cluster Meeting in Denver, Colorado on November 2, 2016 to November 6, 2016

Bixby Student Council request to attend the State Stuco Convention in Guymon, Oklahoma with rooms in Liberal, Kansas on November 10, 2016 to November 14, 2016

BHS Cheerleading request to compete in the NCA High School Nationals in Dallas, Texas on January 27, 2017 to January 30, 2017

MCJROTC request to compete in the Military Skills and Marksmanship Competition at Branson High School, Branson, Missouri on November 18, 2016 to November 19, 2016

Bixby Dance Team request to compete in the National Competition at Disney World in Orlando, Florida on March 2, 2017 to March 6, 2017

FMLA - North Elementary - Certified - 12/5/16 to 1/30/17

FMLA - North Elementary - Certified - 8/23/16 to 11/17/16

FMLA - 9th Grade Center - Certified - 10/4/16 to 10/28/16

FMLA - High School - Certified - 1/5/17 to 3/10/17

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Superintendent's Services

Discussion, consideration and vote to approve or not to approve a resolution of the Bixby Board of Education to the Tulsa County Election Board calling for an annual school board election of member of Board of Education Office Number 2. Election to be held at the regular voting places within Bixby School District on the 14th day of February, 2017 and the runoff election, if needed, on the 4th day of April, 2017, beginning at 7:00 a.m. and closing at 7:00 p.m. on said date.

Discussion, consideration and vote to approve or not to approve the lowest responsible bidders and approval of the Guaranteed Maximum Price for the BHS Band Facility Project with Flintco.

Discussion, consideration and vote to approve or not to approve an agreement with Building & Earth Sciences, Inc. for Testing on the Bixby Northeast Intermediate Project.

Discussion of a revision to Policy 1126 Elementary and Intermediate School Attendance Zones for the change of attendance zones for North Elementary, North Intermediate, Northeast Elementary and Northeast Intermediate effective beginning with the 2018-19 school year.

Discussion, consideration and vote to approve or not to approve revised Policy 4123 Personal Business Leave: Certified Personnel.

Discussion, consideration and vote to approve or not to approve revised Policy 4169 Mentor/Residency Teacher Program.

Discussion, consideration and vote to approve or not to approve a Utility Easement with the City of Broken Arrow for the Bixby Northeast Intermediate project.

Discussion, consideration and vote to approve or not to approve a contract with Bethesda Family Services Foundation for Bixby Public Schools to provide tutoring services through a Title I, Neglected Grant for the 2016-2017 fiscal year.

Discussion, consideration and vote to approve or not to approve a Memorandum of Understanding with Good Shepherd Catholic School for the OASIS Project for the 2016-2017 fiscal year.

Discussion, consideration and vote to approve or not to approve an agreement to participate in the 2016-2017 Buy Bixby Program with the Bixby Metro Chamber of Commerce.

Discussion, consideration and vote to approve or not to approve a Bixby Board Authorized Voting Representative for the Oklahoma School Assurance Group.

Discussion, consideration and vote to approve or not to approve an Independent Contractor Services Agreement with Karen Howe, Certified School Psychometrist for the 2016-2017 fiscal year.

Review of Site Academic Goals. Discussion only. No action required by the Board of Education.

Executive Session

Discussion, consideration and vote to go or not to go into executive session to discuss the purchase or appraisal of certain real property(25 O.S. Sec. 307 (B)(3)).

Vote to acknowledge return to open session.

Statement by Board president of executive session minutes.

New Business

Vote to adjourn