Public Meeting Minutes: October 10, 2016 at 6:00 PM - Bixby Board of Education Regular Meeting

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October 10, 2016 at 6:00 PM - Bixby Board of Education Regular Meeting Minutes

October 10, 2016 at 6:00 PM - Bixby Board of Education Regular Meeting
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Superintendent's Reports
Agenda Item Type:  Information Item
District Around Campus - Superintendent's report on various student and staff activities in the District
Agenda Item Type:  Information Item
Attachments:
Monthly Budget Report
Agenda Item Type:  Information Item
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-W. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Agenda Items A-W as stated Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of September 12, 2016 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Treasurer's Report on Investments of Funds
Agenda Item Type:  Consent Agenda
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders - FY 2017 General Fund #1-1239; Building Fund #1-23; Child Nutrition #1-108; Bond 34 #1-27; Bond 35 #1; Bond 36 #1-6; Bond 37 #1 and Payroll #50000 - 50686
Agenda Item Type:  Consent Agenda
OAAP Consultant Agreement with Caroline Nichols for assistance with training and testing for the 2016-2017 fiscal year
Agenda Item Type:  Consent Item
Bixby Wrestling Club Facilities Use Agreement for the 2016-2017 fiscal year
Agenda Item Type:  Consent Item
Roller Academy of Wrestling Facilities Use Agreement for the 2016-2017 fiscal year
Agenda Item Type:  Consent Item
Renewal of the contract with the Bixby Swim Club for use of the facilities for the 2016-2017 fiscal year
Agenda Item Type:  Consent Item
Renewal of the contract with the Bixby Youth Football Association for use of the facilities for the 2016-2017 fiscal year
Agenda Item Type:  Consent Item
Bixby Softball concession contract for the 2016-2017 fiscal year
Agenda Item Type:  Consent Item
Bixby Volleyball Concession contract for the 2016-2017 fiscal year
Agenda Item Type:  Consent Item
BHS Choir request to participate in the Music Celebrations International in Chicago, Illinois on March 15, 2017 to March 19, 2017
Agenda Item Type:  Consent Item
Bixby FCCLA request to attend the FCCLA National Cluster Meeting in Denver, Colorado on November 2, 2016 to November 6, 2016
Agenda Item Type:  Consent Item
Bixby Student Council request to attend the State Stuco Convention in Guymon, Oklahoma with rooms in Liberal, Kansas on November 10, 2016 to November 14, 2016
Agenda Item Type:  Consent Item
BHS Cheerleading request to compete in the NCA High School Nationals in Dallas, Texas on January 27, 2017 to January 30, 2017
Agenda Item Type:  Consent Item
MCJROTC request to compete in the Military Skills and Marksmanship Competition at Branson High School, Branson, Missouri on November 18, 2016 to November 19, 2016
Agenda Item Type:  Consent Item
Bixby Dance Team request to compete in the National Competition at Disney World in Orlando, Florida on March 2, 2017 to March 6, 2017
Agenda Item Type:  Consent Item
FMLA - North Elementary - Certified - 12/5/16 to 1/30/17
Agenda Item Type:  Consent Item
FMLA - North Elementary - Certified - 8/23/16 to 11/17/16
Agenda Item Type:  Consent Item
FMLA - 9th Grade Center - Certified - 10/4/16 to 10/28/16
Agenda Item Type:  Consent Item
FMLA - High School - Certified - 1/5/17 to 3/10/17
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Superintendent's Services
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve a resolution of the Bixby Board of Education to the Tulsa County Election Board calling for an annual school board election of member of Board of Education Office Number 2. Election to be held at the regular voting places within Bixby School District on the 14th day of February, 2017 and the runoff election, if needed, on the 4th day of April, 2017, beginning at 7:00 a.m. and closing at 7:00 p.m. on said date.
Agenda Item Type:  Action Item
Action(s):
Approval of a resolution calling for the annual school board election of Board of Education Seat #2 as stated Passed with a motion by Ron Schnare and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidders and approval of the Guaranteed Maximum Price for the BHS Band Facility Project with Flintco.
Agenda Item Type:  Action Item
Action(s):
Approval of the lowest responsible bidders and approval of the Guaranteed Maximum Price for the BHS Band Facility Project with Flintco Passed with a motion by Ron Schnare and a second by Amanda Stephens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement with Building & Earth Sciences, Inc. for Testing on the Bixby Northeast Intermediate Project.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement with Building & Earth Sciences, Inc for Testing on the Bixby Northeast Intermediate Project at a cost of $23,594.00 Passed with a motion by Amanda Stephens and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion of a revision to Policy 1126 Elementary and Intermediate School Attendance Zones for the change of attendance zones for North Elementary, North Intermediate, Northeast Elementary and Northeast Intermediate effective beginning with the 2018-19 school year.
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve revised Policy 4123 Personal Business Leave: Certified Personnel.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 4123 Personal Business leave: Certified Personnel Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy 4169 Mentor/Residency Teacher Program.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 4169 Mentor/Residency Teacher Program Passed with a motion by Lisa Owens and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Utility Easement with the City of Broken Arrow for the Bixby Northeast Intermediate project.
Agenda Item Type:  Action Item
Action(s):
Approval of a Utility Easement with the City of Broken Arrow for the Bixby Northeast Intermediate project Passed with a motion by Ron Schnare and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a contract with Bethesda Family Services Foundation for Bixby Public Schools to provide tutoring services through a Title I, Neglected Grant for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with Bethesda Family Services Foundation for Bixby Public Schools to provide tutoring services through a Title I, Neglected Grant for the 2016-2017 fiscal year Passed with a motion by Lisa Kramer and a second by Julie Prox.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Memorandum of Understanding with Good Shepherd Catholic School for the OASIS Project for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a MOU with Good Shepherd Catholic School for the OASIS Project for the 2016-2017 fiscal year Passed with a motion by Ron Schnare and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement to participate in the 2016-2017 Buy Bixby Program with the Bixby Metro Chamber of Commerce.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement to participate in the 2016-2017 Buy Bixby Program with the Bixby Metro Chamber of Commerce at the Candy Cane Level at a cost of $600.00 Passed with a motion by Julie Prox and a second by Amanda Stephens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Bixby Board Authorized Voting Representative for the Oklahoma School Assurance Group.
Agenda Item Type:  Action Item
Action(s):
Approval of authorizing Kyle Wood as the Bixby Board Representative for the Oklahoma School Assurance Group Passed with a motion by Ron Schnare and a second by Julie Prox.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an Independent Contractor Services Agreement with Karen Howe, Certified School Psychometrist for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of an Independent Contractor Services Agreement with Karen Howe, Certified School Psychometrist for the 2016-2017 fiscal year Passed with a motion by Lisa Kramer and a second by Ron Schnare.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Review of Site Academic Goals. Discussion only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to go or not to go into executive session to discuss the purchase or appraisal of certain real property(25 O.S. Sec. 307 (B)(3)).
Agenda Item Type:  Action Item
Action(s):
At 7:54 p.m. approval of going into executive session to discuss the purchase or appraisal of certain real property per Oklahoma Statutes Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Action(s):
At 9:13 p.m. approval to return to open session Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
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