Public Meeting Minutes: September 12, 2016 at 6:00 PM - Bixby Board of Education Regular Meeting

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September 12, 2016 at 6:00 PM - Bixby Board of Education Regular Meeting Minutes

September 12, 2016 at 6:00 PM - Bixby Board of Education Regular Meeting
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Superintendent's Reports
Agenda Item Type:  Information Item
District Around Campus - Superintendent's report on various student and staff activities in the District
Agenda Item Type:  Information Item
Attachments:
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-K. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Agenda Items A-K as stated Passed with a motion by Lisa Owens and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of August 8, 2016 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Minutes of August 29, 2016 Special Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Treasurer's Report on Investments of Funds
Agenda Item Type:  Consent Agenda
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders - FY 2017 General Fund #1-1167; Building Fund #1-17; Child Nutrition #1-102; Bond 34 #1-27; Bond 35 #1; Bond 36 #1-2; Bond 37 #1 and Bond/Lease #1-5
Agenda Item Type:  Consent Agenda
Renewal of HydroWorx Service Agreement for 2016-2017 fiscal year
Agenda Item Type:  Consent Item
FMLA - Certified - North Elementary - 10/28/16 to 1/5/17
Agenda Item Type:  Consent Item
FMLA - Support - Maintenance - 8/1/16 to 10/24/16
Agenda Item Type:  Consent Item
Medical Leave - Support - Central Elementary - 8/29/16 to 10/24/16
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Superintendent's Services
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve a donation from Bridge the Gap/Bixby Educational Endowment Fund (BEEF).
Agenda Item Type:  Action Item
Action(s):
Approval of accepting a donation of $115,000.00 from Bridge the Gap/Bixby Educational Endowment Fund Passed with a motion by Ron Schnare and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Estimate of Needs for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Estimate of Needs for the 2016-2017 fiscal year Passed with a motion by Julie Prox and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Appropriated Funds Budget for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Appropriated Funds Budget for the 2016-2017 fiscal year Passed with a motion by Lisa Kramer and a second by Julie Prox.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve school site budgets for the 2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the school site budgets as presented for the 2016-2017 fiscal year Passed with a motion by Ron Schnare and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement for Engineering Services with HP Engineering, Inc. for the North Elementary HVAC project.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement for Engineering Services with HP Engineering, Inc for the North Elementary HVAC project at a cost of $ Passed with a motion by Ron Schnare and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Construction Manager Contract with Brewer Construction Company of Eastern Oklahoma, Inc. for the North Elementary HVAC Replacement project.
Agenda Item Type:  Action Item
Action(s):
Approval of a Construction Manager Contract with Brewer Construction Company of Eastern Oklahoma, Inc. for the North Elementary HVAC Replacement project at a cost of $ Passed with a motion by Lisa Kramer and a second by Julie Prox.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an amendment to the Northeast Intermediate contract with Atlas Construction for Guaranteed Maximum Price.
Agenda Item Type:  Action Item
Action(s):
Approval of an amendment to the Northeast Intermediate contract with Atlas Construction for Guaranteed Maximum Price Passed with a motion by Ron Schnare and a second by Amanda Stephens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Report on Great Expectation Program. Discussion only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Review of ACT scores. Information only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Attachments:
Discussion, consideration and vote to approve or not to approve a agreement with ACT Aspire for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement with ACT Aspire for the 2016-2017 fiscal year Passed with a motion by Lisa Kramer and a second by Amanda Stephens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Review of District Accreditation Status. Information only. No action required by the Board of Education.
Agenda Item Type:  Action Item
Review of student enrollment. Information only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Review of annual Tulsa County Assessor Visual Inspection invoice. Information only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve the Alternative Education Plan for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the 2016-2017 Alternative Education Plan Passed with a motion by Lisa Owens and a second by Julie Prox.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the accreditation of 1080 hour calendar for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the accreditation of 1080 hour calendar for the 2016-2017 fiscal year Passed with a motion by Ron Schnare and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the employment of Stephen L. Smith Corporation as financial consultants to the Bixby Public School District for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the employment of Stephen L. smith Corporation as financial consultants to the Bixby Public School District for the 2016-2017 fiscal year Passed with a motion by Ron Schnare and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Memorandum of Understanding with Tulsa Community College for Off-Campus Concurrent Enrollment for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the MOU with Tulsa Community College for Off-Campus Concurrent Enrollment for the 2016-2017 fiscal year Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an Independent Contractor Agreement for speech pathologist services with McKenna Smith for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of an Independent Contractors Agreement for Speech pathologist services with McKenna Smith for the 2016-2017 fiscal year Passed with a motion by Ron Schnare and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an Independent Contractors Agreement for speech pathologist services with Kristan Osten for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of an Independent Contractors Agreement for speech pathologist services with Kristan Osten for the 2016-2017 fiscal year Passed with a motion by Ron Schnare and a second by Amanda Stephens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a IEP Service Agreement with Tulsa Public Schools for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a IEP Service Agreement with Tulsa Public Schools for the 2016-2017 fiscal year Passed with a motion by Lisa Kramer and a second by Julie Prox.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a contract with Total Registration for Advanced Placement online enrollment.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with Total Registration for Advanced Placement online enrollment Passed with a motion by Ron Schnare and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy 4163 Substitute Teaching.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 4163 Substitute Teaching Passed with a motion by Ron Schnare and a second by Amanda Stephens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy 3133 Reading Sufficiency Act Testing and Procedures.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 3133 Reading Sufficiency Act Testing and Procedures Passed with a motion by Lisa Kramer and a second by Julie Prox.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy 3126 Student Promotion and Retention and Student Pass/Failure of a course.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 3126 Student Promotion and Retention and Student Pass/Failure of a course Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Gifted and Talented Advisory Committee for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Gifted and Talented Advisory Committee as presented for the 2016-2017 fiscal year Passed with a motion by Lisa Owens and a second by Julie Prox.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an Activity Fund account for the Bixby Dance Team.
Agenda Item Type:  Action Item
Action(s):
Approval of the Gifted and Talented Advisory Committee as presented for the 2016-2017 fiscal year Passed with a motion by Ron Schnare and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to go or not to go into executive session to discuss the 2016-2017 negotiations with the BEA (25 O.S. Sec. 307 (B)(2)).
Agenda Item Type:  Action Item
Action(s):
At 8:33 p.m. approval of going into Executive Session to discuss the 2016-2017 negotiations with the BEA per Oklahoma Statutes Passed with a motion by Lisa Kramer and a second by Amanda Stephens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Action(s):
At p.m. approval of returning to open session Passed with a motion by Lisa Owens and a second by Lisa Kramer.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
Superintendent's Services (Part Two)
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve the BEA Master Contract for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the BEA Master Contract for the 2016-2017 fiscal year Passed with a motion by Ron Schnare and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 9:46 p.m. approval of adjourning Passed with a motion by Lisa Kramer and a second by Lisa Owens.
  • Lisa Kramer: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
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