Public Meeting Minutes: June 13, 2016 at 6:00 PM - Bixby Board of Education Regular Meeting

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June 13, 2016 at 6:00 PM - Bixby Board of Education Regular Meeting Minutes

June 13, 2016 at 6:00 PM - Bixby Board of Education Regular Meeting
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Superintendent's Reports
Agenda Item Type:  Information Item
District Activity Report
Agenda Item Type:  Information Item
Monthly Budget Report
Agenda Item Type:  Information Item
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-U. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Agenda Items A-U as stated Passed with a motion by Wendell Nolan and a second by Julie Prox.
  • Lisa Kramer: Absent
  • Wendell Nolan: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
No Action(s) have been added to this Agenda Item.
Minutes of May 9, 2016 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Treasurer's Report on Investments of Funds
Agenda Item Type:  Consent Agenda
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders - FY 2016 General Fund #1-1401; Building Fund #1-24; Child Nutrition #1-162; Bond 32 #1-16; Bond 33 #1; Bond 34 #1-75; Bond 35 #1; Bond 36 #1
Agenda Item Type:  Consent Agenda
Renewal of the Memorandum of Understanding with Tulsa Technology Center for the eSchool Network for the 2016-2017 fiscal year
Agenda Item Type:  Consent Item
Renewal of the Memorandum of Understanding with Tulsa Technology Center for Student Transportation for the 2016-2017 fiscal year
Agenda Item Type:  Consent Item
Renewal of the Memorandum of Understanding with Tulsa Community College for the Concurrent Enrollment Program for the 2016-2017 fiscal year
Agenda Item Type:  Consent Item
Renewal of the CRW Consulting Services E-rate Contract for the 2016-2017 fiscal year
Agenda Item Type:  Consent Item
Renewal of the Great Plains Resource agreement for LobbyGuard Maintenance for the 2016-2017 fiscal year
Agenda Item Type:  Consent Item
Renewal of the contract for Unemployment services with OPSUCA for the 2016-2017 fiscal year
Agenda Item Type:  Consent Item
Bixby Football request to participate in a 7 on 7 Tournament in Springdale, Arkansas on July 14-16, 2016
Agenda Item Type:  Consent Item
Renewal of appointment of Sherry McIntyre as School District Treasurer for the 2016-2017 fiscal year
Agenda Item Type:  Consent Item
Renewal of appointment of Sherry McIntyre as Minutes Clerk for the 2016-2017 fiscal year
Agenda Item Type:  Consent Item
Renewal of appointment of Melinda Weig as Assistant District Treasurer and Activity Fund Custodian for the 2016-2017 fiscal year
Agenda Item Type:  Consent Item
Renewal of appointment of Karen Miller as Encumbrance Clerk for the 2016-2017 fiscal year
Agenda Item Type:  Consent Item
Renewal of appointment of Maricela Hanseth as Deputy Encumbrance Clerk and Deputy Clerk of the Board for the 2016-2017 fiscal year
Agenda Item Type:  Consent Item
Renewal of appointment of Terry Sorrells as Deputy Minutes Clerk for the 2016-2017 fiscal year
Agenda Item Type:  Consent Item
Renewal of appointment of Michelle Sanchez as Deputy Activity Fund Custodian for the 2016-2017 fiscal year
Agenda Item Type:  Consent Item
FMLA - Certified - Northeast Elem/Intermediate - 8/18/16 to 10/14/16
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Superintendent's Services
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve a Construction Manager Agreement with Atlas General Contractors for the construction of the Northeast Intermediate School.
Agenda Item Type:  Action Item
Action(s):
Approval of Atlas General Contractors as Construction Managers of the Northeast Intermediate School Passed with a motion by Ron Schnare and a second by Lisa Owens.
  • Lisa Kramer: Absent
  • Wendell Nolan: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Construction Manager Agreement with Flintco Constructive Solutions for the construction of the Bixby High School Band Facility.
Agenda Item Type:  Action Item
Action(s):
Approval of Flintco Constructive Solutions as Construction Managers for the Bixby High School Band Facility Passed with a motion by Lisa Owens and a second by Julie Prox.
  • Lisa Kramer: Absent
  • Wendell Nolan: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Construction Manager Agreement with Flintco Constructive Solutions for the construction of the 9th Grade Center Addition.
Agenda Item Type:  Action Item
Action(s):
Approval of Flintco Constructive Solutions as the Construction Managers for the 9th Grade Center Addition Passed with a motion by Julie Prox and a second by Wendell Nolan.
  • Lisa Kramer: Absent
  • Wendell Nolan: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the engagement of Bixby Public Schools with Scott McDaniel of McDaniel Acord PLLC in the matter of Bixby Public Schools, et. al. intervening in the Oklahoma Supreme Court Case Ind. School Dist #89 v. Hoffmeister, et.al. State Aid Recoupment Dispute.
Agenda Item Type:  Action Item
Action(s):
Approval of the engagement of Scott McDaniel of McDaniel Acord PLLC in the matter of Bixby Public Schools, et. al. intervening in the Oklahoma Supreme Court Case Ind. School District #89 v. Hoffmeister, et. al. State Aid Recoupment Dispute with a maximum of 5,000 Passed with a motion by Ron Schnare and a second by Wendell Nolan.
  • Lisa Kramer: Absent
  • Wendell Nolan: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
No Action(s) have been added to this Agenda Item.
Review of the Office of Educational Quality and Accountability 2015 District and Site School Report Cards. Information only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve the Activity Fundraisers for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Activity Fundraisers for the 2016-2017 fiscal year Passed with a motion by Ron Schnare and a second by Lisa Owens.
  • Lisa Kramer: Absent
  • Wendell Nolan: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Renewal of an agreement with the City of Bixby for the provision of School Resource Officers in Bixby Public Schools for Fiscal Year 2017.
Agenda Item Type:  Action Item
Action(s):
Approval of Renewal of an agreement with the City of Bixby for the provision of School Resource Officers for the 2017-2017 fiscal year Passed with a motion by Ron Schnare and a second by Julie Prox.
  • Lisa Kramer: Absent
  • Wendell Nolan: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Renewal of Bixby Public Schools OSSBA membership for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the OSSBA membership for the 2016-2017 fiscal year Passed with a motion by Lisa Owens and a second by Wendell Nolan.
  • Lisa Kramer: Absent
  • Wendell Nolan: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the appointment of a member of the BPS Board of Education as an OSSBA Legislative Liaison for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of , a member of the BPS Board of Education, as an OSSBA Legislative Liaison for the 2016-2017 fiscal year Passed with a motion by Wendell Nolan and a second by Lisa Owens.
  • Lisa Kramer: Absent
  • Wendell Nolan: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve General Liability, Education Leaders Liability, Property and Casualty Insurance for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of as the General Liability, Education Leaders Liability, Property and Casualty Insurance for the 2016-2017 fiscal year Passed with a motion by Ron Schnare and a second by Lisa Owens.
  • Lisa Kramer: Absent
  • Wendell Nolan: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Workers' Compensation Insurance for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of as the Workers' Compensation Insurance carrier for the 2016-2017 fiscal year Passed with a motion by Wendell Nolan and a second by Julie Prox.
  • Lisa Kramer: Absent
  • Wendell Nolan: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Bixby Public Schools Open Transfer Applications for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Bixby Public Schools Open Transfer Applications for the 2016-2017 fiscal year Passed with a motion by Lisa Owens and a second by Ron Schnare.
  • Lisa Kramer: Absent
  • Wendell Nolan: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve continuing CIPA compliant internet content filtering for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the continuance of the CIPA compliant internet content filtering for the 2016-2017 fiscal year Passed with a motion by Ron Schnare and a second by Wendell Nolan.
  • Lisa Kramer: Absent
  • Wendell Nolan: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve renewal of school picture contracts with Ruth Kelly and Legacy Studios for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the school picture contracts with Ruth Kelly and Legacy Studios as presented for the 2016-2017 fiscal year Passed with a motion by Ron Schnare and a second by Lisa Owens.
  • Lisa Kramer: Absent
  • Wendell Nolan: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the renewal of yearbook contracts with Jostens for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the renewal of the yearbook contracts with Jostens for the 2016-2017 fiscal year Passed with a motion by Wendell Nolan and a second by Lisa Owens.
  • Lisa Kramer: Absent
  • Wendell Nolan: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Ruth Kelly Studio yearbook contract for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the yearbook contract with Ruth Kelly Studio for the 2016-2017 fiscal year Passed with a motion by Wendell Nolan and a second by Lisa Owens.
  • Lisa Kramer: Absent
  • Wendell Nolan: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the State of Oklahoma Department of Rehabilitation Services Transition School-to-work: Work Study agreement for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the State of Oklahoma Department of Rehabilitation Services Transition School-to-work: Work Study agreement for the 2016-2017 fiscal year Passed with a motion by Ron Schnare and a second by Julie Prox.
  • Lisa Kramer: Absent
  • Wendell Nolan: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a contract with the University of Oklahoma for the Professional Development & Leadership Academy for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with the University of Oklahoma for the Professional Development & Leadership Academy for the 2016-2017 fiscal year Passed with a motion by Wendell Nolan and a second by Lisa Owens.
  • Lisa Kramer: Absent
  • Wendell Nolan: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement for Certified Employees with Employee Evaluation Systems, Inc. for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement for Certified Employees with Employee Evaluation Systems, Inc. for the 2016-2017 fiscal year Passed with a motion by Ron Schnare and a second by Wendell Nolan.
  • Lisa Kramer: Absent
  • Wendell Nolan: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement for Support Employees with Employee Evaluation Systems, Inc. for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement for Support Employees with Employee Evaluation Systems, Inc. for the 2016-2017 fiscal year Passed with a motion by Julie Prox and a second by Lisa Owens.
  • Lisa Kramer: Absent
  • Wendell Nolan: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement with Renaissance Learning for the 2016-2017 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement with Renaissance Learning for the 2016-2017 fiscal year Passed with a motion by Ron Schnare and a second by Julie Prox.
  • Lisa Kramer: Absent
  • Wendell Nolan: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Bixby High School PASS Coalition request for a Activity Fund Account.
Agenda Item Type:  Action Item
Action(s):
Approval of an Activity Fund account for the Bixby High School PASS Coalition Passed with a motion by Wendell Nolan and a second by Lisa Owens.
  • Lisa Kramer: Absent
  • Wendell Nolan: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of according to Oklahoma statutes.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring items as surplus to be disposed of according to Oklahoma statutes per the listed items Passed with a motion by Ron Schnare and a second by Julie Prox.
  • Lisa Kramer: Absent
  • Wendell Nolan: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Special Board Meeting on June 29, 2016 at 12:00 p.m. at the Bixby Administrative Center Lobby.
Agenda Item Type:  Action Item
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to go or not to go into executive session to discuss the collective bargaining unit negotiations proceedings with regard to Bixby Education Association (25 O.S. Sec. 307 (B)(2)) and the evaluation/employment for the 2016-2017 fiscal year of those Support personnel per Attachments "A" (25 O.S. Sec. 307 (B)(1)(7)) .
Agenda Item Type:  Action Item
Action(s):
At 7:58 p.m. approval to go into executive session to discuss the collective bargaining unit negotiations proceedings with the BEA and the evaluation/employment for the 2016-2017 fiscal year of Support personnel per Attachments "A" per Oklahoma Statutes Passed with a motion by Wendell Nolan and a second by Lisa Owens.
  • Lisa Kramer: Absent
  • Wendell Nolan: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Action(s):
At 8:56 p.m. approval of returning to Passed with a motion by Wendell Nolan and a second by Lisa Owens.
  • Lisa Kramer: Absent
  • Wendell Nolan: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
No Action(s) have been added to this Agenda Item.
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
Superintendent's Services (Part Two)
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve the employment of those Support Employees for the 2016-2017 fiscal year per Attachment "A".
Agenda Item Type:  Action Item
Action(s):
Approval of the employment of those Support Employees per Attachment "A" for the 2016-2017 fiscal year Passed with a motion by Julie Prox and a second by Lisa Owens.
  • Lisa Kramer: Absent
  • Wendell Nolan: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 8:58 p.m. approval to adjourn Passed with a motion by Wendell Nolan and a second by Lisa Owens.
  • Lisa Kramer: Absent
  • Wendell Nolan: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Ron Schnare: Yea
No Action(s) have been added to this Agenda Item.
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