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August 12, 2013 at 6:00 PM - Bixby Board of Education Regular Meeting

Minutes
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Superintendent's Reports
Agenda Item Type:  Information Item
Facilities Update
Agenda Item Type:  Information Item
Attachments:
Financial Updates
Agenda Item Type:  Information Item
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-U. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Agenda Items A-U as stated Passed with a motion by Helen Bolton and a second by Lisa Kramer.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Minutes of July 15, 2013 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Treasurer's Report on Investments of Funds
Agenda Item Type:  Consent Agenda
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders - FY 2014 General Fund #1-1112; Building Fund #1-26; Child Nutrition #1-105; Bond 31 #1; Bond 36 #1; Bond 37 #1-3; Bond 38 #1; Bond/Lease Purchase Orders - #2014-8-1 to 16
Agenda Item Type:  Consent Agenda
Independent Contractor Services contract with Dr. Greg McCarty for the 2013-2014 fiscal year
Agenda Item Type:  Consent Item
Independent Contractor Services contract with Theresa Long for the 2013-2014 fiscal year
Agenda Item Type:  Consent Item
Independent Contractor Services contract with Mobilized Vision, LLC for the 2013-2014 fiscal year
Agenda Item Type:  Consent Item
Independent Contractor Services contract with Liz Rademakers, NCSP for the 2013-2014 fiscal year
Agenda Item Type:  Consent Item
Central States Orthopedic Specialists, Inc. Signage Rights Agreement for the 2013-2014 fiscal year
Agenda Item Type:  Consent Item
Bixby Youth Football Association, Inc. Use of Facilities Agreement for the 2013-2014 fiscal year
Agenda Item Type:  Consent Item
Midwest Sporting Goods Advertising and Marketing Agreement for the 2013-2014 fiscal year
Agenda Item Type:  Consent Item
Bixby Band Booster Concession Contract for the 2013-2014 fiscal year
Agenda Item Type:  Consent Item
Bixby Cheer/Dance Booster Club Concession Contract for the 2013-2014 fiscal year
Agenda Item Type:  Consent Item
Bixby MCJROTC Booster Club Concession Contract for the 2013-2014 fiscal year
Agenda Item Type:  Consent Item
Bixby Soccer Booster Club Concession Contract for the 2013-2014 fiscal year
Agenda Item Type:  Consent Item
Bixby Swimming Booster Club Concession Contract for the 2013-2014 fiscal year
Agenda Item Type:  Consent Item
Bixby Tennis Booster Club Concession Contract for the 2013-2014 fiscal year
Agenda Item Type:  Consent Item
Bixby Wrestling Booster Club Concession Contract for the 2013-2014 fiscal year
Agenda Item Type:  Consent Item
Bixby Volleyball Booster Club Concession Contract for the 2013-2014 fiscal year
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Superintendent's Services
Agenda Item Type:  Action Item
Review of financial status of the Bixby Quarterback Club. Information only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve a Spirit Card Agreement with Citizens Security Bank.
Agenda Item Type:  Action Item
Action(s):
Approval of a Spirit Card Agreement with Citizens Security Bank Passed with a motion by Lisa Kramer and a second by Bryan Wiesman.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the employment of Stephen L. Smith Corporation as financial consultants to the Bixby Public School District for the 2013-2014 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of Stephen L. Smith Corporation as financial consultants for the 2013-2014 fiscal year Passed with a motion by Wendell Nolan and a second by Lisa Kramer.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a settlement agreement with Mac Construction.
Agenda Item Type:  Action Item
Action(s):
Approval of a settlement agreement with Mac Construction Passed with a motion by Ron Schnare and a second by Lisa Kramer.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Review of AP Scores. Information only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Report on Accreditation Status. Information only. No action required by the Board of Education.
Agenda Item Type:  Action Item
Attachments:
Discussion, consideration and vote to approve or not to approve Dr. Kyle Wood as the authorized representative of Bixby Schools and as such empowered to execute agreements on behalf of District with SDE, the US Department of Ed and other agencies which may be prerequisite to operation of State and
Agenda Item Type:  Action Item
Action(s):
Approval of Dr. Kyle Wood as the authorized representative on behalf of the District with SDE, the US Department of Ed and other agencies Passed with a motion by Wendell Nolan and a second by Lisa Kramer.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Board of Education revised Policy F.42 Harassment, Intimidation and Bullying.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy F.42 Harassment, Intimidation and Bullying Passed with a motion by Bryan Wiesman and a second by Helen Bolton.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy F.4 Student Attendance.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy F.4 Student Attendance Passed with a motion by Ron Schnare and a second by Lisa Kramer.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy F.49 Wireless Telecommunication Devices.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy F.49 Wireless Telecommunication Devices Passed with a motion by Helen Bolton and a second by Bryan Wiesman.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the revised Policy C.47 Credit/Purchase Card Use and Accounting Procedure.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy C.47 Credit/Purchase Card Use and Accounting Procedure Passed with a motion by Bryan Wiesman and a second by Helen Bolton.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement with CPI Qualified Plan Consultants, Inc. to serve as Bixby Public Schools 3rd party Administrator of 403(b) Plans.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement with CPI Qualified Plan Consultants, Inc. as the 3rd party Administrator of 403(b) Plans for Bixby Public Schools Passed with a motion by Wendell Nolan and a second by Lisa Kramer.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement with The Arts and Humanities Council of Tulsa, Inc. for the 2013-2014 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement with The Arts and Humanities Council of Tulsa, Inc. for the 2013-2014 fiscal year Passed with a motion by Lisa Kramer and a second by Bryan Wiesman.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring items as surplus in accordance with the State Laws of Oklahoma Passed with a motion by Wendell Nolan and a second by Helen Bolton.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to go or not to go into executive session to discuss the 2013-2014 negotiations with the BEA (25 O.S. Sec. 307 (B)(2)).
Agenda Item Type:  Action Item
Action(s):
at 7:39 p.m. Approval of going into executive session to discuss the 2013-2014 negotiations with the BEA per Oklahoma statutes Passed with a motion by Helen Bolton and a second by Bryan Wiesman.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Action(s):
at 9:09 p.m. Passed with a motion by Helen Bolton and a second by Bryan Wiesman.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
Superintendent's Services (Part Two)
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve a step raise for Support Staff for the 2013-2014 fiscal year at a cost of approximately $81,000.00.
Agenda Item Type:  Action Item
Action(s):
Approval of a step raise for Support Staff for the 2013-2014 fiscal year at an approximate cost of $81,000.00 Passed with a motion by Lisa Kramer and a second by Ron Schnare.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a step raise for Administrative Staff for the 2013-2014 fiscal year at a cost of approximately $45,000.00.
Agenda Item Type:  Action Item
Action(s):
Approval of a step raise for Administrative Staff for the 2013-2014 fiscal year at an approximate cost of $45,000.00 Passed with a motion by Bryan Wiesman and a second by Lisa Kramer.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
at 9:12 p.m. Passed with a motion by Lisa Kramer and a second by Helen Bolton.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
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