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July 15, 2013 at 6:00 PM - Bixby Board of Education Regular Meeting

Minutes
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Superintendent's Reports
Agenda Item Type:  Information Item
Facilities Update
Agenda Item Type:  Information Item
Attachments:
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-S. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Items A-S as stated Passed with a motion by Bryan Wiesman and a second by Helen Bolton.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Absent
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Minutes of June 10, 2013 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Minutes of June 24, 2013 Special Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Treasurer's Report on Investments of Funds
Agenda Item Type:  Consent Agenda
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders - FY 2013 General Fund #1-1510; Co-Op #1-32; Building Fund #1-24; Child Nutrition #1-261; Bond 31 #1-2; Bond 33 #1; Bond 35 #1-2; Bond 36 #1-3; FY 2014 General Fund #1-1042; Building Fund #1-20; Child Nutrition #1-45; Bond/Lease #2014-8-1 thru 2014-8-4
Agenda Item Type:  Consent Agenda
Bixby Public Schools Faculty Handbooks for the 2013-2014 fiscal year.
Agenda Item Type:  Consent Item
Bixby Public Schools Student Handbooks for the 2013-2014 fiscal year.
Agenda Item Type:  Consent Item
BPS Activity Fund Handbook for the 2013-2014 fiscal year.
Agenda Item Type:  Consent Item
BPS Coaches Handbook for the 2013-2014 fiscal year.
Agenda Item Type:  Consent Item
Child Nutrition Staff Handbook for the 2013-2014 fiscal year.
Agenda Item Type:  Consent Item
BPS Support Personnel Handbook for the 2013-2014 fiscal year.
Agenda Item Type:  Consent Item
BPS Transportation Bus Drivers Handbook for the 2013-2014 fiscal year.
Agenda Item Type:  Consent Item
BPS Transportation Bus Riders Handbook for the 2013-2014 fiscal year.
Agenda Item Type:  Consent Item
BPS Fine Arts Directors Handbook for the 2013-2014 fiscal year.
Agenda Item Type:  Consent Item
BPS Vocal Music Handbooks for the 2013-2014 fiscal year.
Agenda Item Type:  Consent Item
BPS Band Handbooks for the 2013-2014 fiscal year.
Agenda Item Type:  Consent Item
BHS Drama Handbook for the 2013-2014 fiscal year.
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments:
Superintendent's Services
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve Atlas General Contractors LLC Amendment No. 2 to the Agreement for the 9th Grade Center.
Agenda Item Type:  Action Item
Action(s):
Approval of Atlas Construction Manager Amendment No. 2 on the 9th Grade Center Passed with a motion by Lisa Kramer and a second by Bryan Wiesman.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Absent
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy C.22 Safety Drills and the deletion of Policy C.24 Disaster Drills.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy C.22 Safety Drills and deletion of Policy C.24 Disaster Drills Passed with a motion by Ron Schnare and a second by Bryan Wiesman.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Absent
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a contract with Kelly Services for substitute teachers for the 2013-2014 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Kelly Services Contract Agreement for substitute teachers for the 2013-2014 fiscal year Passed with a motion by Ron Schnare and a second by Bryan Wiesman.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Absent
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Report on Summer School. Information only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or the Activity Fundraisers for the 2013-2014 fiscal year.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve the revised re-codification of Activity Fund Accounts.
Agenda Item Type:  Action Item
Action(s):
Approval of the revised re-codification of Activity Fund Accounts Passed with a motion by Lisa Kramer and a second by Helen Bolton.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Absent
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the purchase of two Blue Bird route buses from Ross Transportation.
Agenda Item Type:  Action Item
Action(s):
Approval of the purchase of two Blue Bird route buses from Ross Transportation at a cost of $96,981.00 each Passed with a motion by Bryan Wiesman and a second by Ron Schnare.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Absent
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a contract with Barlow Education Management Services for Child Nutrition consulting for the 2013-2014 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the contract with Barlow Education Management Services for Child Nutrition consulting for the 2013-2014 fiscal year at a cost of $29,700.00 Passed with a motion by Helen Bolton and a second by Bryan Wiesman.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Absent
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Lois Hood as the Child Nutrition Authorized Representative for Bixby Public Schools for the 2013-2014 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of Lois Hood as the Child Nutrition Program Representative with the State Department of Education for the 2013-2014 fiscal year Passed with a motion by Lisa Kramer and a second by Bryan Wiesman.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Absent
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Child Nutrition Loan Agreement for Food Service deficits of up to $700,000 out of the General Fund for the 2013-2014 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Child Nutrition Loan Agreement for Food Service deficits of up to $700,000 out of the General Fund for the 2013-2014 fiscal year Passed with a motion by Ron Schnare and a second by Bryan Wiesman.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Absent
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for bread products for the school cafeterias for the 2013-2014 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of Sara Lee as the lowest responsible bidder for bread products for the school cafeterias for the 2013-2014 fiscal year Passed with a motion by Bryan Wiesman and a second by Helen Bolton.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Absent
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for milk products for the school cafeterias for the 2013-2014 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of Hiland Dairy as the lowest responsible bidder for milk products for the school cafeterias for the 2013-2014 fiscal year Passed with a motion by Ron Schnare and a second by Bryan Wiesman.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Absent
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for pizzas for the school cafeterias for the 2013-2014 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of Pizza Hut as the lowest responsible bidder for pizzas for the school cafeterias for the 2013-2014 fiscal year Passed with a motion by Ron Schnare and a second by Helen Bolton.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Absent
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for pest control services for the school cafeterias for the 2013-2014 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of Erwin's Pest Control as the lowest responsible bidder for pest control services for the school cafeterias for the 2013-2014 fiscal year Passed with a motion by Lisa Kramer and a second by Bryan Wiesman.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Absent
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for Prime Vendor for the school cafeterias for the 2013-2014 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of U S Foods as the lowest responsible bidder for Prime Vendor for the school cafeterias for the 2013-2014 fiscal year Passed with a motion by Bryan Wiesman and a second by Helen Bolton.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Absent
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Bixby Dance Team request to perform at the Cotton Bowl in Dallas, Texas on January 1-3, 2014.
Agenda Item Type:  Action Item
Action(s):
Approval of the Bixby Dance Team request to perform at the Cotton Bowl in Dallas, Texas on January 1-3, 2014 Passed with a motion by Lisa Kramer and a second by Bryan Wiesman.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Absent
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a surplus consignment agreement with Great Plains Resource.
Agenda Item Type:  Action Item
Action(s):
Approval of a surplus consignment agreement with Great Plains Resource Passed with a motion by Helen Bolton and a second by Bryan Wiesman.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Absent
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma Passed with a motion by Lisa Kramer and a second by Ron Schnare.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Absent
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to go or not to go into executive session to discuss the 2013-2014 negotiations with the BEA (25 O.S. Sec. 307 (B)(2)).
Agenda Item Type:  Action Item
Action(s):
Approval of t Passed with a motion by Ron Schnare and a second by Bryan Wiesman.
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Absent
  • Ron Schnare: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
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