Public Meeting Minutes: February 11, 2013 at 6:00 PM - Bixby Board of Education Regular Meeting

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February 11, 2013 at 6:00 PM - Bixby Board of Education Regular Meeting Minutes

February 11, 2013 at 6:00 PM - Bixby Board of Education Regular Meeting
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Superintendent's Reports
Agenda Item Type:  Information Item
Special Recognition - Bixby Mixed Choir, Women's Choir, Band and Jazz Band All State students
Agenda Item Type:  Information Item
Facilities Update
Agenda Item Type:  Information Item
Attachments:
Review of Bixby Public Schools "Around Campus"
Agenda Item Type:  Information Item
Attachments:
Monthly Budget Report
Agenda Item Type:  Information Item
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-J. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Agenda Items A-J as stated Passed with a motion by Bryan Wiesman and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Minutes of January 14, 2013 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Treasurer's Report on Investments of Funds
Agenda Item Type:  Consent Agenda
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders - FY 2013 General Fund #1-1358; Co-Op #1-15; Building Fund #1-15; Child Nutrition #1-145; Bond 31 #1-2; Bond 33 #1;Bond 35 #1-2; Bond 36 #1-3; and Bond/Lease 2013-8-93 thru 2013-8-97
Agenda Item Type:  Consent Agenda
Medical Leave - Transportation - 1/29/2013 to 2/15/2013
Agenda Item Type:  Consent Item
FMLA - Teacher - High School - 4/19/2013 to 5/21/2013
Agenda Item Type:  Consent Item
FMLA - Teacher - Middle School - 3/12/2013 to 5/03/2013
Agenda Item Type:  Consent Item
FMLA - Teacher - Central Elementary - 1/8/2013 to 4/10/2013
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - Per Attached
Agenda Item Type:  Consent Agenda
Attachments:
Employment, Resignation, Retirement - Support Personnel - Per Attached
Agenda Item Type:  Consent Agenda
Attachments:
Superintendent's Services
Agenda Item Type:  Action Item
Presentation of the 2011-2012 Audit Report by Sanders, Bledsoe and Hewett. Information only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve Sanders, Bledsoe & Hewett, LLP as the auditors for Bixby Public Schools for the 2012-2013 audit and 2013-2014 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with Sanders, Bledsoe and Hewett as the auditors of Bixby Public Schools for the 2012-2013 audit and 2013-2014 fiscal year Passed with a motion by Mike Anthony and a second by Lisa Kramer.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Board to consider and take possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time and place of the bond sale.
Agenda Item Type:  Action Item
Action(s):
table this item Passed with a motion by Helen Bolton and a second by Lisa Kramer.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $10,050,000 General Obligation Combined Purpose Bonds of this School District, voted and approved on April 6, 2010; and designating bond counsel for this issuance
Agenda Item Type:  Action Item
Review of the Site Goal progress by: Phil Streets, Lydia Wilson, Dawn Nipps, Brenda Anderson, Mike Lemon, Tina Francis and Terry Adams. No action required by the Board of Education.
Agenda Item Type:  Information Item
Attachments:
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to go or not to go into executive session to discuss the Evaluation/Employment for the 2013-2014 fiscal year of: Bill Coyle, Bryan Frazier, Terry Adams, Kate Creekmore, Kelli Wilson, Chad Joice, Tina Francis, Mike Lemon, Robin Ross, Richard Wallace,
Agenda Item Type:  Action Item
Action(s):
Approval of a motion to adjourn into executive session to discuss the evaluation/employment for the 2013-2014 of the following: Bill Coyle, Bryan Frazier, Terry Adams, Kate Creekmore, Kelli Wilson, Chad Joice, Tina Francis, Mike Lemon, Robin Ross, Richard Wallace, Brenda Anderson, Jennifer Colvin, Dawn Nipps, Susannah Flake, Phil Streets, Gary Coleman, Lydia Wilson and Leslie Haynes Passed with a motion by Helen Bolton and a second by Lisa Kramer.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Action(s):
At 11:58 p.m. Passed with a motion by Lisa Kramer and a second by Mike Anthony.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
Superintendent's Services (Part Two)
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve the employment of the following for the 2013-2014 fiscal year subject to job assignment by the Superintendent: Bill Coyle, Bryan Frazier, Terry Adams, Kate Creekmore, Kelli Wilson, Chad Joice, Tina Francis, Mile Lemon, Robin Ross,
Agenda Item Type:  Action Item
Action(s):
Approval of the employment of the following for the 2013-2014 fiscal year: Bill Coyle, Bryan Frazier, Terry Adams, Kate Creekmore, Kelli Wilson, Chad Joice, Tina Francis, Mike Lemon, Robin Ross, Richard Wallace, Brenda Anderson, Jennifer Colvin, Dawn Nipps, Susannah Flake, Phil Streets, Gary Coleman, Lydia Wilson and Leslie Haynes Passed with a motion by Mike Anthony and a second by Lisa Kramer.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the location for the 9th Grade Center Phase I.
Agenda Item Type:  Action Item
Action(s):
Approval of as the location of the 9th Grade Center Passed with a motion by Mike Anthony and a second by Bryan Wiesman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Nay
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Review of the Board of Education Goal progress. No action required by the Board of Education.
Agenda Item Type:  Information Item
Action(s):
Tabled Passed with a motion by Bryan Wiesman and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the 2013-2014 and 2014-2015 school year calendar.
Agenda Item Type:  Action Item
Action(s):
Approval of the 2013-2014 and the 2014-2015 school year calendars Passed with a motion by Lisa Kramer and a second by Mike Anthony.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve the Holiday Schedule for the 12 Month Support Employees for the 2013-2014 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Holiday Schedule for the 12 month Employees for the 2013-2014 fiscal year Passed with a motion by Wendell Nolan and a second by Lisa Kramer.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Change Order #15 for Rick Scott Construction Inc. on the Central Intermediate Kitchen Project.
Agenda Item Type:  Action Item
Action(s):
Approval of Rick Scott Change Order #15 for the Central Intermediate Kitchen Project Passed with a motion by Bryan Wiesman and a second by Mike Anthony.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an additional fundraiser request by the Bixby High School Choir.
Agenda Item Type:  Action Item
Action(s):
Approval of the additional fundraiser, selling Krispy Kreme donuts, for the Bixby High School Choir Passed with a motion by Helen Bolton and a second by Lisa Kramer.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the MCJROTC request to compete in the Military Skills and Drill Meet at Caprock High School, Amarillo, Texas on April 12-13, 2013.
Agenda Item Type:  Action Item
Action(s):
Approval of the MCJROTC trip request to Caprock High School in Amarillo, Texas on April 12-13, 2013 Passed with a motion by Bryan Wiesman and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
Approval at 12:13 p.m. a motion Passed with a motion by Mike Anthony and a second by Lisa Kramer.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
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